General Government and Licensing Committee
The full agenda, as filed
All 36 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL32.1amended
Supplementary Report - No Fault Grant for Basement Flooding Damages
On October 1 and 4, 2021, City Council received a report on the eligibility criteria and financial implications of providing a one-time no-fault grant for residential property owners and/or tenants in the Rockcliffe neighbourhood of Ward 5, York South-Weston, and other similarly impacted areas, that experienced basement flooding. The report recommended that the City Council not proceed with a no-fault grant program, and noted practical and equity challenges. The report also highlighted that the City is not legally obligated to provide a no-fault grant program to residents, and that such a program would not reduce future risk of flooding. City Council requested this supplementary report outlining the criteria, funding, funding sources and an implementation plan to provide a no-fault grant for residents that experienced basement flooding in the Rockcliffe area since 2000, until planned and approved improvements are made to the infrastructure in the area. Reporting on comparable costs and implementation options to implement a similar grant program through other areas in the City that are flood prone was also requested. While it remains the recommendation that City Council not proceed with the no-fault grant, this report provides considerations on implementation options for appropriate properties in the Rockcliffe area or within Special Policy Areas identified in the Official Plan. The report outlines eligibility criteria and program details including a discussion of how the Ombudsman enquiry into basement flooding and sewer backup claims could be referenced in the development of a grant program. It is also recommends that a no-fault grant program not be applied retroactively. This report provides information on options not recommended by staff for a no-fault grant program moving forward. Council requested that this report identify alternative funding sources to fund a no-fault grant program other than the water rate. Considering that the damages caused by rain events in areas susceptible to flooding are not always or exclusively attributed to the performance of the sewer system, and that the grant payment would not contribute to any alleviation of future flooding events, it would be appropriate that such a program be funded from the tax base.
The General Government and Licensing Committee recommend that: 1. City Council authorize the General Manager, Toronto Water to implement a recurring no-fault grant program for basement flooding damages, consisting recurring payments of $7,500 per property, available to eligible properties within the Rockcliffe Special Policy Area and hydraulically connected sewer catchment, where beneficial works have been identified by a completed Basement Flooding EA Study but the work is not yet commissioned; and conduct the additional analysis required to refine the budget estimates for this program and include the funding required to implement the program as part of the 2023 Toronto Water Rate Budget submission.
Staff recommendation as filed
The General Manager, Toronto Water, recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL32.2adopted
Apportionment of Property Taxes - July 4, 2022 Hearing
This report deals with 6 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear, and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming July 4, 2022 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee approved the apportionment of property taxes in the amounts identified in Appendices A and B to the report (June 9, 2022) from the Controller, under the columns titled "Apportioned Tax" and "Apportioned Phase-in / Capping."
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B, under the columns titled "Apportioned Tax" and "Apportioned Phase-in / Capping."
GL32.3amended
Cancellation, Reduction or Refund of Property Taxes - July 4, 2022 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (June 17, 2022) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address 8 20220299 73 Marmion Ave 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix B to the report (June 17, 2022) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix B.
GL32.4adopted
The purpose of this report is to request authority to amend Blanket Contract Number 47023290 issued to CBCI Telecom Canada Incorporated ("CBCI") for the supply, delivery, installation and warranty of audio-visual related products and services, increasing the contract value by $3,000,000 net of all taxes and charges ($3,052,800 net of Harmonized Sale Tax Recoveries) to a total contract value of $5,121,361.82 net of all taxes and charges ($5,211,497.79 net of Harmonized Sale Tax Recoveries). The City's audio-visual hardware such as Smart TVs, video conference equipment, digital signage, related accessories, cabling and related design and installation services are purchased through a centralized blanket contract managed by the Technology Services Division. On November 3, 2020, the City issued a competitive Request for Quotation Ariba Document Number 2523954772 for the supply, delivery, installation and warranty of audio-visual hardware, accessories and professional services. Pursuant to the Request for Quotation, blanket contract 47023290 was awarded to CBCI Telecom Canada Incorporated on December 2, 2020 for a period of five (5) years from the date of award. The total value of the award was $1,621,361.82 net of all taxes and charges ($1,649,897.79 net of Harmonized Sales Tax recoveries). On December 1, 2021, a Purchase Order Amendment increased the target value of the contract by $500,000.00 to $ 2,121,361.82 net of all taxes and charges to accommodate accelerated audio-visual device procurements, design and installation services due to COVID-19. As of May 25, 2022, the contract is now 91.75 percent spent, with $177,075.23 value remaining. A value increase is recommended as audio-visual hardware and services have become critical in supporting hybrid work and collaboration across all City divisions. Increasing the contract value will enable the City and Technology Services Division to support the immediate requirements of Return to Office, planned maintenance to Legislative meeting spaces, in-flight construction projects, ModernTO and the Workplace Modernization Program and to replace aging and failed audio-visual hardware. Initially, the award was intended for the procurement of new and upgraded hardware and services for collaboration spaces developed under the ModernTO Workplace Modernization Program. However, with the continued global COVID-19 pandemic, the number of audio-visual devices and services procured was accelerated to enable remote/hybrid meetings such as legislative meetings, court proceedings and hybrid press conferences. Even with Return to Office, the demand continues for audio-visual equipment to support hybrid meeting initiatives and new collaboration spaces. The increased demand means the original contract value projections have been severely impacted. In addition, renovated work spaces now focus on a larger quantity of collaboration spaces in each area and AV purchases are being standardized onto this central blanket contract. General Government and Licensing Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the threshold of $500,000 net of all taxes and charges.
The General Government and Licensing Committee authorized an amendment to Blanket Contract Number 47023290 issued to CBCI Telecom Canada Incorporated for the supply, delivery, installation, and warranty of audio-visual related products and services, increasing the value of the contract by $3,000,000 net all taxes and applicable charges ($3,052,800 net of Harmonized Sale Tax Recoveries) revising the current blanket contract value from $2,121,361.82 net of all applicable taxes and charges ($2,158,697.79 net of Harmonized Sale Tax Recoveries) to $5,121,361.82 net of all applicable taxes and charges ($5,211,497.79 net of Harmonized Sale Tax Recoveries).
Staff recommendation as filed
The Chief Technology Officer and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee grant authority to amend Blanket Contract Number 47023290 issued to CBCI Telecom Canada Incorporated for the supply, delivery, installation, and warranty of audio-visual related products and services, increasing the value of the contract by $3,000,000 net all taxes and applicable charges ($3,052,800 net of Harmonized Sale Tax Recoveries) revising the current blanket contract value from $2,121,361.82 net of all applicable taxes and charges ($2,158,697.79 net of Harmonized Sale Tax Recoveries) to $5,121,361.82 net of all applicable taxes and charges ($5,211,497.79 net of Harmonized Sale Tax Recoveries).
GL32.5adopted
The purpose of this report is to request authority to amend Blanket Contract Number 47022854 issued to Geotab Incorporated, for the provision of Telematics Solution. The total additional amount being requested is $4,000,000 net of all taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries) to August 31, 2027, increasing the contract value from $8,783,950 net of all taxes and charges ($8,938,548 net of Harmonized Sales Tax recoveries) to $12,783,950 net of all taxes and charges ($13,008,948 net of Harmonized Sales Tax recoveries), including all remaining optional renewal terms. The requested funds will allow Fleet Services to purchase additional hardware and services to improve Fleet Services' ability to manage the fleet assets including asset utilization, scheduled preventative maintenance, safe operation, and reduce unnecessary idling. This is also needed to enable the timely development of reporting capabilities needed for Transportation Services and Parks, Forestry and Recreation to manage their service delivery and contract service provider costs, as recommended through multiple Audit General recommendations. General Government and Licensing Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the threshold of $500,000 net of all taxes and charges.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Blanket Contract Number 47022854 issued to Geotab Incorporated, increasing the blanket contract value by $4,000,000 net of all taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries), revising the current blanket contract value from $8,783,950 net of all taxes and charges ($8,938,548 net of Harmonized Sales Tax recoveries) to $12,783,950 net of all taxes and charges ($13,008,948 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Fleet Services and the Acting Chief Procurement Officer recommends that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Blanket Contract Number 47022854 issued to Geotab Incorporated, increasing the blanket contract value by $4,000,000 net of all taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries), revising the current blanket contract value from $8,783,950 net of all taxes and charges ($8,938,548 net of Harmonized Sales Tax recoveries) to $12,783,950 net of all taxes and charges ($13,008,948 net of Harmonized Sales Tax recoveries).
GL32.6adopted
The purpose of this report is to request authority to amend and increase the value of Blanket Contract Numbers 47023836 and 47023838 for Fleet Services Division and Toronto Fire Services respectively, issued to Goodyear Canada Incorporated, for the standardization of tire purchases across the City-wide Fleet. The total additional amount being requested is $5,685,914 net of all applicable taxes and charges ($5,785,986 net of Harmonized Sales Tax recoveries) to October 31, 2025, including all remaining optional renewal terms. The requested amendment is required to account for the anticipated shortfall of funds for Blanket Contract Numbers 47023836 and 47023838, based on the forecasted spending by the Divisions.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Blanket Contract Number 47023836 for Fleet Services Division and increased the contract target value by $2,992,612 net of all applicable taxes and charges ($3,045,282 net of Harmonized Sales Tax recoveries) to October 31, 2030, including all remaining optional renewal terms. 2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Blanket Contract Number 47023838 for Toronto Fire Services and increased the contract target value by $2,693,302 net of all applicable taxes ($2,740,704 net of Harmonized Sales Tax recoveries) to October 31, 2030, including all remaining optional renewal terms.
Staff recommendation as filed
The General Manager, Fleet Services and the Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Blanket Contract Number 47023836 for Fleet Services Division and increase the contract target value by $2,992,612 net of all applicable taxes and charges ($3,045,282 net of Harmonized Sales Tax recoveries) to October 31, 2030, including all remaining optional renewal terms. 2. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Blanket Contract Number 47023838 for Toronto Fire Services and increase the contract target value by $2,693,302 net of all applicable taxes ($2,740,704 net of Harmonized Sales Tax recoveries) to October 31, 2030, including all remaining optional renewal terms.
GL32.7adopted
The purpose of this report is to request authority for the General Manager, Parks, Forestry and Recreation to amend Purchase Order Number 6050581 issued to Northstar Scaffold Ontario Incorporated, as a result of Non-Competitive Procurement Request Number 10723 for the emergency provision of shoring and scaffolding services for the existing roof structure at Scarborough Gardens Arena. The total Purchase Order Amendment being requested is for an additional amount of $494,485, net of all applicable taxes and charges ($504,188 net of Harmonized Sales Tax recoveries), and to extend the delivery date from June 30, 2022 to June 30, 2023. This amendment is required to maintain the temporary shoring scaffolding system in-place at Scarborough Gardens Arena, pay for the monthly rental charges and to submit quarterly inspection reports until the replacement of the roof structure is implemented. City Council approval is required in accordance with Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five-year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 - Financial Control, Section 71-11A
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized an amendment to Purchase Order Number 6050581, issued to Northstar Scaffolding Ontario Incorporated for the provision of shoring services, to extend the delivery date from June 30, 2022 to June 30, 2023, and to add $494,485 net of all applicable taxes and charges ($504,188 net of Harmonized Sales Tax recoveries), increasing the current value from $1,744,468 net of all taxes and charges ($1,775,171 net of Harmonized Sales Tax recoveries) to $2,238,953 net of all taxes and charges ($2,278,359 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control Bylaw), grant authority to amend Purchase Order Number 6050581, issued to Northstar Scaffolding Ontario Incorporated for the provision of shoring services, to extend the delivery date from June 30, 2022 to June 30, 2023, and to add $494,485 net of all applicable taxes and charges ($504,188 net of Harmonized Sales Tax recoveries), increasing the current value from $1,744,468 net of all taxes and charges ($1,775,171 net of Harmonized Sales Tax recoveries) to $2,238,953 net of all taxes and charges ($2,278,359 net of Harmonized Sales Tax recoveries).
GL32.8adopted
The purpose of this report is to request authority from the General Government and Licensing Committee for the Executive Director, Corporate Real Estate Management and the General Manager, Parks Forestry and Recreation to amend two (2) non-competitive bridge contracts with Anronn Electric Motor Repair, by a total cumulative value of $250,000 net of all taxes and charges ($254,400 net of Harmonized Sales Tax (HST) recoveries), and to extend the contract end date to January 31, 2023 from September 30, 2022. The request would increase the Corporate Real Estate Management contract (47023523) by $150,000, net of all taxes and charges ($152,640 net of HST recoveries), to the total amount of $880,000 net of all taxes and charges ($895,488 net of HST recoveries), and the Parks Forestry and Recreation contract (47023972) by $100,000, net of all taxes and charges ($101,760 net of HST recoveries), to the total amount of $220,000 net of all taxes and charges ($223,872 net of HST recoveries). These amendments are required to ensure the continuation of critical services involving the supply, installation and maintenance of electric pumps and motors at City facilities. The initial non-competitive bridging contracts were issued in March 2021 for Corporate Real Estate Management and November 2021 for Parks, Forestry and Recreation to ensure the continuation of critical electrical pump and motor services and repairs, while allowing sufficient time for the development of a new competitive solicitation. Following the City reopening plan, the demand for services has increased as City locations return to regular use. These factors have resulted in the need to amend and extend the current contract to ensure continuity of service, and to provide sufficient time to award the new competitive solicitation, which is anticipated in October 2022. The General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management, to amend Non-Competitive bridge contract number 47023523, to extend the validity date to January 31, 2023 and add $150,000, net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $730,000 to $880,000, net of all taxes and charges ($895,488 net of Harmonized Sales Tax recoveries). 2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the General Manager, Parks, Forestry and Recreation, to amend Non-Competitive bridge contract number 47023972, to extend the validity date to January 31, 2023 and add $100,000, net of all taxes and charges ($101,760 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $120,000 to $220,000, net of all taxes and charges ($223,872 net of Harmonized Sales Tax recoveries). 3. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management and the General Manager, Parks, Forestry, and Recreation to enter into new or amend existing agreements, as required, to implement the authority granted in Parts 1 and 2 above.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, the General Manager, Parks, Forestry and Recreation, and the Acting Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to the Executive Director, Corporate Real Estate Management, to amend Non-Competitive bridge contract number 47023523, to extend the validity date to January 31, 2023 and add $150,000, net of all taxes and charges ($152,640 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $730,000 to $880,000, net of all taxes and charges ($895,488 net of Harmonized Sales Tax recoveries). 2. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to the General Manager, Parks, Forestry and Recreation, to amend Non-Competitive bridge contract number 47023972, to extend the validity date to January 31, 2023 and add $100,000, net of all taxes and charges ($101,760 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $120,000 to $220,000, net of all taxes and charges ($223,872 net of Harmonized Sales Tax recoveries). 3. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grants authority to the Executive Director, Corporate Real Estate Management and the General Manager, Parks, Forestry, and Recreation to enter into new or amend existing agreements, as required, to implement the authority granted in Recommendations 1 and 2.
GL32.9amended
2021 Annual Controller's Report
This report provides a summary of the key activities, initiatives, and performance indicators for the City's Procure to Pay process, and reports on consulting service expenditures incurred by City Divisions and Agencies and Corporations for the year ending December 31, 2021, with prior year comparatives, where applicable. Procure to Pay Activities The Procure to Pay process integrates purchasing and accounts payable activities for the Accounting Services Division and Purchasing and Materials Management Division. The process begins with the selection of goods and/or services, purchasing and ordering activities, receiving activities and invoicing and payment. The Procure to Pay process also includes compliance reviews and reporting in addition to reconciliations. The responsibilities incorporated into the Procure to Pay process are organizational, beginning with the activities of Purchasing and Materials Management Division and ending with payment processing performed by the Accounting Services Division. For the purposes of this report, the Procure to Pay activities being reported include: - Competitive purchasing activity, procurement cycle times, activities of Purchasing and Materials' Management stores and other procurement information - A summary of non-competitive purchasing activity valued at $3,000 and above for City Divisions, excluding Accountability Offices, and excluding purchases completed through Schedule A of Chapter 71 - Financial Control - Contract extensions used to maintain continuity of services from vendors or bridge between competitive processes, and - Invoice payment cycle times In 2021, the City issued approximately $3.1 billion procurement in contracts, through the issuance of over 10,430 purchase orders and blanket contracts. The competitive procurement process resulted in the issuance of 9,674 purchase orders and blanket contracts valued at approximately $2.7 billion, representing 85.3 percent of the City's total purchases. The value of all non-competitive purchases for the City totalled $464.3 million, representing 14.7 percent of the City's total purchases. The number of non-competitive purchases decreased by 17.6 percent of total purchases over 2020, but increased by 84 percent in total dollar value due to the Council directed and approved Green Lane Landfill operations contract renegotiation (IE18.9) which reduced costs by 15 percent saving approximately $15 million and the development of a community recreation center. With respect to procurement cycle times, in 2021 the average time taken to complete a procurement from initiation of the procurement with Purchasing and Materials Management Division until the issuance of a purchasing document was 105 working days, which represents a reduction of 28 days from 2020's 133 days. This reduction in cycle time has been due to major improvements in the evaluation process, award and issuance of Purchase Orders. City Divisions are able to conduct a three quote process for contracts up to $50,000. In 2021, Divisions issued approximately $46.1 million in purchases, through the issuance of over 8,792 Divisional Purchase Orders, of which $7.6 million was processed under the Non-Competitive Procurement process, through the issuance of 355 Divisional Purchase Orders. 2021 activity represents a reduction of 761 Divisional Purchase Orders compared to 2020. The dollar value of purchases made by Divisional Purchase Orders decreased by $1.6 million from $47.7 million in 2020 to $46.1 million in 2021. In 2021, only 2.4 percent of City purchases were processed using Divisional Purchase Orders. The value of inventory maintained by the Purchasing and Materials Management Division Stores Unit has increased over the last five years, significantly in the last two years due to COVID-19 specific inventory, such as a six month stockpile of personal protective equipment. In 2021, the warehouse was able to meet the target and achieve an inventory turn rate of 4, which falls within an appropriate turnover range of 4 and 6 for a Maintenance, Repair and Operations organization such as the City of Toronto. In 2021, the City's invoice payment cycle times remained fairly consistent with prior years, with 90 percent of invoices received paid in 90 days. Payment cycle times are the result of organizational activities, with divisions responsible for receipt of goods and the Accounting Services Division responsible for ensuring that the three-way match process has been appropriately executed prior to invoices being paid. Consulting Expenditures City divisions and consolidated entities use external consulting services for a number of reasons, with frequency and value varying by year and project. Consulting services supplement critical skill sets and expertise that are needed just-in-time and/or are not available within existing staff complements, as well as enable the City to quickly complete special projects or essential initiatives, or respond to emergency situations while maintaining existing service levels. Procure to Pay activities at the City include the value of consulting expenditures incurred by City divisions. The City obtains external consulting services through formal, competitive procurement processes to ensure that the most competent individuals and/or organizations with relevant expertise are selected. In addition, expenditures for consulting services were also budgeted as part of fiscal 2021. Overall, the City of Toronto and its consolidated Agencies and Corporations spent $45 million on operating and capital consulting services in 2021, which represents less than 1 percent of the City's 2021 total consolidated expenditures. The City's annual consulting expenditures represent costs that were spent in compliance with competitive procurement processes as well as amounts previously approved by City Council. The Controller is committed to creating, implementing and maintaining ongoing timely procurement dashboards with relevant key performance indicators and metrics for the Procure to Pay process which will eliminate the need for annual reporting to Committee and Council.
The General Government and Licensing Committee: 1. Directed the Controller to publish all future Procure to Pay metrics to publicly available dashboards, rather than by report to Committee. 2. Directed the Controller to publish annual consulting expenditure details to the City of Toronto's Open Data Portal, rather than by report to Committee. 3. Directed the Controller as part of the Purchasing Bylaw review to consider ways to tighten the use of non-competitive contracts especially in circumstances where the non-competitive contracts create a dependency that prevents the City from entering into competitive contracts in the future.
Staff recommendation as filed
The Controller recommends that the General Government and Licensing Committee: 1. Direct the Controller to publish all future Procure to Pay metrics to publicly available dashboards, rather than by report to Committee. 2. Direct the Controller to publish annual consulting expenditure details to the City of Toronto's Open Data Portal, rather than by report to Committee.
GL32.10amended
Category Management and Strategic Sourcing Update Number 3
This report is to provide a final update to the General Government and Licencing Committee with respect to the contract with Ernst and Young to support Phase 2 of Category Management and Strategic Sourcing as requested by City Council on December 16, 17, and 18, 2020. The Phase 2 fixed deliverables as noted in the agreement have all been completed and there has been success on various fronts throughout the seventeen (17) months of this engagement which are detailed in the relevant sections below. Phase 2 of this engagement has concluded as planned on May 31, 2022. This report provides a progress update on three components of this engagement: 1) Strategic Sourcing Opportunities; 2) Operationalization of Category Management including updates of all relevant process and procedure documents as well as the training delivery to all Category Management and Strategic Sourcing staff 3) Recruitment as set forth at the onset of Phase 2 to provide the General Government and Licensing Committee. . During the second phase of Category Management and Strategic Sourcing, the City has achieved confirmed financial benefits of $81.53 Million against an aspirational target of $110 Million through the application of a strategic approach to high value and highly complex procurements. Further opportunities, where Ernst & Young was involved, are in progress with estimated financial benefits of $1.47 Million and are expected to be completed by June 30, 2022. The total annual financial benefits as a result of this second phase is estimated at $83 Million, or 75 percent of the $110 Million target. Several additional opportunities have been identified through this project, planned to be executed after May 31, 2022. The estimated benefits are lower than the original aspirational target of $110 Million due to the following reasons: - Changes and reprioritization within Divisional plans and adjustments due to focus on response and recovery efforts associated with COVID-19. - Divisional resource constraints involved in strategic sourcing projects as well as resource challenges in Purchasing and Materials Management Division. - Timing of opportunity identification did not permit a strategic sourcing approach as it would take some time to conduct activities required within this process and the time to market was critical. - Insufficient time to execute a strategic sourcing approach due to urgent service delivery priorities. However earlier engagement with the Category Management and Strategic Sourcing unit by Divisions will assist in addressing this challenge. Beginning in 2021 and continuing to date the Category Management and Strategic Sourcing team has been working on several strategic procurements with the Divisions which include: the Gardiner Expressway Rehabilitation, Integrated Pumping Station, ModernTO and Concept 2 Keys programs that may not have defined benefits at the moment, however are financially significant investments, large in scope, complex and high risk programs. These programs are strategic City initiatives that have an impact on the residents, businesses and visitors to the City of Toronto and require a more disciplined approach to the procurement through the Category Management and Strategic Sourcing unit. The City has identified an additional pipeline of strategic procurement opportunities which the Category Management and Strategic Sourcing unit is, in the discovery phase, exploring and validating with the City's Divisions that have the potential to yield $46.59 Million in additional financial benefits for the City, bringing the total benefit to $129.59 Million. This requires further collaboration and partnership between Purchasing and Materials Management Division and the Divisions responsible for the delivery of their programs. It is envisaged that through the continued application of the category management governance model, appropriate supports will be generated on key strategies to achieve the City's long-term capability uplift and procurement transformation goals. Overall, within the last two years of the introduction of Category Management and Strategic Sourcing, engagement across the organization within the top five (5) spend categories has increased. Divisions are actively identifying large, high risk and highly complex projects and are requesting the procurement to be conducted strategically through Category Management and Strategic Sourcing. This has led to an increasingly positive relationship between Purchasing and Materials Management Division and Divisions, which will contribute to future positive outcomes and increased benefits associated with strategic sourcing through Category Management and Strategic Sourcing. In addition, Category Management and Strategic Sourcing has completed key deliverables to operationalize category management, including improvement of governance and design of a contract management and supplier relationship management process. These deliverables will help the City to establish a standard approach to managing suppliers and contracts. The Category Management and Strategic Sourcing team has continued to build the expertise and skill set within the team and is now able to successfully operate independently of Ernst & Young. The team continues to grow with recruitment efforts underway, and has developed the required knowledge, skills and processes to sustain the Category Management and Strategic Sourcing unit independently and further external support will not be required.
The General Government and Licensing Committee recommends that: 1. City Council request the City Manager to ensure that all City divisions commence discussions with the Category Management and Strategic Sourcing team no later than the fourth quarter, 2022. 2. City Council direct the Controller to report back to to the appropriate standing committee in the second quarter of 2023 and provide an update and a roadmap of all City divisions' discussions the Category Management and Strategic Sourcing team .
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL32.11adopted
Non-Union Separation Costs for 2021
This report provides information on non-union employee separation costs for 2021. In 2014, the City's Auditor General reviewed the City of Toronto's non-union employee separation costs. The review affirmed that separation costs had been awarded in accordance with City of Toronto policies, procedures, applicable legislation and jurisprudence. The Auditor General recommended that separation costs continue to be monitored and that the costs be reported out regularly. The City of Toronto has statutory and legal obligations to provide separation pay when the employment relationship is terminated by the City of Toronto without just cause. Administering separation payments for non-union employees whose employment is terminated without cause falls under the authority of the City Manager. The separation payment provided in each circumstance, is informed by both provincial legislation and the application of a number of factors that are consistently considered by the courts. The total number of exits in each of the reported years represents a very small percentage of the total number of non-union employees employed by the City of Toronto.
The General Government and Licensing Committee received the report (May 30, 2022) from the Acting Chief People Officer for information.
Staff recommendation as filed
The Acting Chief People Officer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL32.12adopted
The City has been using SAP since 1998 for the City's financial and human resources business system needs and as an enterprise-wide system to meet other business requirements. SAP is a software system used to create a centralized system that allows Divisions to share data and manage business processes. In 2004, Council adopted a report called "Moving Forward with SAP". This report reinforced SAP as the City's platform of choice by following the "SAP first" approach to Enterprise Resource Planning management systems as supported by the Auditor General in 2003. It provided the strategic direction for the City to establish an SAP governance model and an SAP Competency Centre to manage and support the City's investment and expansion on SAP solutions and technologies. SAP Solutions provide foundational system support for critical Corporate Financial Management, Human Capital Management and Business Intelligence solutions across the City. Current corporate initiatives that require additional SAP services and solutions include the Financial Systems Transformation Program, extension of Employee Self Service functionality to support the retirement of mailed pay notices, Payroll and Benefits and People and Equity Transformation programs, Enterprise Business Intelligence and Workforce Business Intelligence initiatives and growth in license demand for existing solutions including ECC (SAP Enterprise Resource Planning Central Component), SuccessFactors, Ariba and SAP Analytics Cloud. The City currently has a Master Services agreement with SAP Canada Incorporated which provides authority for the use and procurement of various SAP solutions and services in the City. The purpose of this report is to seek authority to negotiate for and procure next generation SAP solutions and licenses, as well as authority to renew and increase existing contracts due to growth, and where beneficial to the City, with SAP Canada Incorporated, by: 1. Executing an agreement to procure proprietary SAP software licenses and subscriptions, and professional services required for the upgrade to the S4/HANA RISE and Analytics Cloud solutions, for a five (5)-year period commencing from the date of award for the total amount of up to $19,125,000 net of all taxes and charges ($19,461,600 net of Harmonized Sales Tax recoveries); 2. Executing an agreement to procure proprietary SuccessFactors software subscriptions. The City currently has authority under GL16.5 (Renewal of Proprietary Technology Maintenance Contracts Supporting the City Services from 2021-2025) for current SuccessFactors software subscriptions up till 2025. Through this report, City is requesting an additional spend authority of $4,930,016 net of all taxes and charges ($5,016,784 net of Harmonized Sales Tax recoveries) to procure SuccessFactors software subscriptions for an additional period of two (2) years up till 2027; 3. Amending the existing Purchase Order Number 6053111 to procure proprietary Ariba software subscriptions and services and increase the value of the Purchase Order by $225,000 net of all taxes and charges ($228,960 net of Harmonized Sales Tax recoveries) from $1,406,483 net of all taxes and charges ($1,431,238 net of Harmonized Sales Tax recoveries) to $1,631,483 net of all taxes and charges ($1,660,198 net of Harmonized Sales Tax recoveries); 4. Amending the existing Purchase Order Number 6052129 to procure proprietary ECC (SAP Enterprise Resource Planning Central Component), software licenses, and increase the value of the Purchase Order by $422,500 net of all taxes and charges ($429,936 net of Harmonized Sales Tax recoveries) from $7,707,034 net of all taxes and charges ($7,842,678 net of Harmonized Sales Tax recoveries) to $8,129,534 net of all taxes and charges ($8,272,614 net of Harmonized Sales Tax recoveries). City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into non-competitive contracts with SAP Canada Incorporated, on the terms and conditions satisfactory to the Chief Technology Officer, and in a form satisfactory to the City Solicitor: a. to procure SAP software licenses and subscriptions, and professional services required for the upgrade to the S4/HANA RISE and Analytics Cloud solutions, for a five (5)-year period commencing from the date of award for the total amount of up to $19,125,000 net of all taxes and charges ($19,461,600 net of Harmonized Sales Tax recoveries); b. to secure additional SuccessFactors software subscriptions for a five (5)-year period from 2022 to 2027 with additional spend authority of $4,930,016 net of all taxes and charges ($5,016,784 net of Harmonized Sales Tax recoveries); c. to procure Ariba software subscriptions and services and increase the value of the Purchase Order Number 6053111 by $225,000 net of all taxes and charges ($228,960 net of Harmonized Sales Tax recoveries) from $1,406,483 net of all taxes and charges ($1,431,238 net of Harmonized Sales Tax recoveries) to $1,631,483 net of all taxes and charges ($1,660,198 net of Harmonized Sales Tax recoveries); and d. to procure ECC (SAP Enterprise Resource Planning Central Component), software licenses, and increase the value of the Purchase Order Number 6052129 by $422,500 net of all taxes and charges ($429,936 net of Harmonized Sales Tax recoveries) from $7,707,034 net of all taxes and charges ($7,842,678 net of Harmonized Sales Tax recoveries) to $8,129,534 net of all taxes and charges ($8,272,614 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Chief Technology Officer, the Controller and the Acting Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into non-competitive contracts with SAP Canada Incorporated, on the terms and conditions satisfactory to the Chief Technology Officer, and in a form satisfactory to the City Solicitor: a. to procure SAP software licenses and subscriptions, and professional services required for the upgrade to the S4/HANA RISE and Analytics Cloud solutions, for a five (5)-year period commencing from the date of award for the total amount of up to $19,125,000 net of all taxes and charges ($19,461,600 net of Harmonized Sales Tax recoveries); b. to secure additional SuccessFactors software subscriptions for a five (5)-year period from 2022 to 2027 with additional spend authority of $4,930,016 net of all taxes and charges ($5,016,784 net of Harmonized Sales Tax recoveries); c. to procure Ariba software subscriptions and services and increase the value of the Purchase Order Number 6053111 by $225,000 net of all taxes and charges ($228,960 net of Harmonized Sales Tax recoveries) from $1,406,483 net of all taxes and charges ($1,431,238 net of Harmonized Sales Tax recoveries) to $1,631,483 net of all taxes and charges ($1,660,198 net of Harmonized Sales Tax recoveries); and d. to procure ECC (SAP Enterprise Resource Planning Central Component), software licenses, and increase the value of the Purchase Order Number 6052129 by $422,500 net of all taxes and charges ($429,936 net of Harmonized Sales Tax recoveries) from $7,707,034 net of all taxes and charges ($7,842,678 net of Harmonized Sales Tax recoveries) to $8,129,534 net of all taxes and charges ($8,272,614 net of Harmonized Sales Tax recoveries).
GL32.13adopted
The purpose of this report is to seek City Council authority for the Chief Information Security Officer to enter into a one (1) year non-competitive contract with Ernst & Young LLP for professional services to immediately develop an Integrated Risk Management solution. The services are urgently required to support the City's Cyber Risk Assurance Program by integrating risk management practices into processes, standards, governance and compliance across the City's divisions, agencies and corporations. An Integrated Risk Management solution will ensure that the Office of the Chief Information Security Officer can effectively address Council's direction in agenda item GL30.12 to report instances of non-compliance with cyber risk assessments and the City's Cybersecurity Confirmation Program in a timely and effective manner. The Integrated Risk Management solution is required to enhance cyber risk oversight, governance, and compliance across the City, its agencies and corporations. Due to the increase in complexity and frequency of cyber threats, building a robust Cyber Risk Assurance program that includes a comprehensive, Integrated Risk Management solution to manage cyber risk effectively and holistically is crucial. The Integrated Risk Management solution will create a culture of cyber security, and improve decision-making. Due to the time constraints of having these services begin immediately, a competitive procurement process cannot be conducted. The total potential amount of this engagement is $1,900,000 net of all taxes and charges, and the total potential cost is $1,933,440 net of Harmonized Sales Tax recoveries. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Information Security Officer to enter into a one (1)-year non-competitive contract with Ernst & Young LLP in the amount of $1,900,000 net of all taxes and charges ($1,933,440 net of Harmonized Sales Tax recoveries) to develop an Integrated Risk Management solution on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor. 2. City Council direct that the information in the confidential attachment to the report (June 17, 2022) from the Chief Information Security Officer, and the Acting Chief Procurement Officer, Purchasing and Materials Management, remains confidential as it includes information relating to the security of City assets.
Staff recommendation as filed
The Chief Information Security Officer and the Acting Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the Chief Information Security Officer to enter into a one (1)-year non-competitive contract with Ernst & Young LLP in the amount of $1,900,000 net of all taxes and charges ($1,933,440 net of Harmonized Sales Tax recoveries) to develop an Integrated Risk Management solution on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor. 2. City Council direct that the information in the confidential attachment remains confidential as it includes information relating to the security of City assets.
GL32.14adopted
The purpose of this report is to request authority to negotiate and enter into a non- competitive contract agreement with iLookabout for the continued subscription and use of their Real Property Tax Analytics software platform by the Revenue Services and Corporate Real Estate Divisions. The contract period would begin on January 1, 2022 and end on December 31, 2025, for the total amount of $326,344.32, net of Harmonized Sales Tax recoveries. The iLookabout Real Property Tax Analytics software and data subscription system provides property assessment benchmarking and property tax management services based on data from a variety of sources that is proprietary to iLookabout and not available from another vendor. These sources include iLOOKABOUT streetscape™ imagery and information from third party sources such as mapping software, Municipal Property Assessment Corporation assessment roll information, and site and building information. Since 2017, the use of the Real Property Tax Analytics software has been an important tool to help Revenue Services fulfill audit requirements and to improve automation of the analysis process conducted every year by Revenue Services' Assessment and Analysis Unit to identify and initiate assessment appeals for under-assessed or incorrectly assessed properties. Staff from Corporate Real Estate Management also use the Real Property Tax Analytics software to support their work in property management and lease administration, acquisition, dispositions, property appraisals, and assessments reviews. This report also identifies previous expenditures for this software service that have been incurred for the period January 2017 to December 31, 2021 inclusive, at a total value of $364,380.20 net of Harmonized Sales Tax. City Council approval is required in accordance with Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.
The General Government and Licensing Committee recommend that: 1. City Council authorize the Chief Financial Officer and Treasurer to renew the non-competitive contract with iLookabout for the annual subscription and use of Real Property Tax Analytics software platform at a cost estimated not to exceed $320,700 net of all applicable taxes and charges ($326,344.32 net of Harmonized Sales Tax recoveries), for a four-year period from January 1, 2022 to Dec 31, 2025, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Controller and the the Acting Chief Purchasing Officer, Purchasing and Materials Management recommend that: 1. City Council grant authority to the Chief Financial Officer and Treasurer to renew the non-competitive contract with iLookabout for the annual subscription and use of Real Property Tax Analytics software platform at a cost estimated not to exceed $320,700 net of all applicable taxes and charges ($326,344.32 net of Harmonized Sales Tax recoveries), for a four-year period from January 1, 2022 to Dec 31, 2025, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.
GL32.15adopted
705 Progress Avenue - Designation of a Portion of the Property as a Municipal Capital Facility
This report seeks Council's authority for the adoption of the necessary by-law to designate a portion of the property owned by the City of Toronto and the Toronto District School Board and leased to 5n2 Soup Kitchen Project as a Municipal Capital Facility, and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for approximately 4,026 square feet in units 43 and 44 as well as an additional 1,000 square feet of community space at 705 Progress Avenue being leased to 5n2 Soup Kitchen Project. This report is being written in consultation with Corporate Real Estate Management and Social Development, Finance and Administration.
The General Government and Licensing Committee recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with 5n2 Soup Kitchen Project, which leases units 43 and 44, comprising approximately 4,026 square feet as well as an additional 1,000 square feet of community space at 705 Progress Avenue (the "Leased Premises") used for the provision of social and health services and ancillary parking, from the City of Toronto and the Toronto District School Board b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with 5n2 Soup Kitchen Project, which leases units 43 and 44, comprising approximately 4,026 square feet as well as an additional 1,000 square feet of community space at 705 Progress Avenue (the "Leased Premises") used for the provision of social and health services and ancillary parking, from the City of Toronto and the Toronto District School Board b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.
GL32.16adopted
756 Bathurst Street - Designation as a Municipal Capital Facility
This report seeks Council's authority for the adoption of the necessary by-law to designate the property to be owned by the City of Toronto and to be leased to the Blackhurst Cultural Centre (formerly known as A Different Booklist Cultural Centre) as a Municipal Capital Facility, and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the entire property which is proposed to be approximately 566.85 square metres.
The General Government and Licensing Committee recommends that: 1. City Council pass By-laws pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Blackhurst Cultural Centre for the entire property known as 756 Bathurst Street, which will be leasing approximately 566.85 square metres of space (the "Leased Premises") for the purposes of providing a Municipal Capital Facility related to the provision of city facilities used for cultural purposes. b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: 1. the date when the Leased Premises begins to be used for cultural purposes by the Blackhurst Cultural Centre; 2. the date the Municipal Capital Facility Agreement is entered into; or 3. the date this Tax Exemption By-law is enacted. 2. City Council pass a resolution that the above Municipal Capital Facility is for the purposes of the City and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir. 4. City Council authorize the Controller to cancel or refund any taxes paid after the effective date of the Municipal Capital Facility agreement.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass By-laws pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Blackhurst Cultural Centre for the entire property known as 756 Bathurst Street, which will be leasing approximately 566.85 square metres of space (the "Leased Premises") for the purposes of providing a Municipal Capital Facility related to the provision of city facilities used for cultural purposes. b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: 1. the date when the Leased Premises begins to be used for cultural purposes by the Blackhurst Cultural Centre; 2. the date the Municipal Capital Facility Agreement is entered into; or 3. the date this Tax Exemption By-law is enacted. 2. City Council pass a resolution that the above Municipal Capital Facility is for the purposes of the City and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir. 4. City Council authorize the Controller to cancel or refund any taxes paid after the effective date of the Municipal Capital Facility agreement.
GL32.17adopted
To support Indigenous entrepreneurship in Toronto, this report seeks City Council direction to create an Incubator Tenancy Program (the "Program") at the Indigenous Centre for Innovation and Entrepreneurship, located in a City-owned section of a condominium building at 200 Dundas Street East, as well as authority to enter into a lease agreement (the "Lease") with an Indigenous-led organization or consortium selected as the operator (the "Operator") and head tenant (the "Head Tenant") of the Indigenous Centre for Innovation and Entrepreneurship. Through the Program, the Head Tenant will be authorized to enter into sub-lease agreements with eligible Indigenous small businesses at less than fair market value for the use of space on the ground floor (4,789 square feet), second floor (10,933 square feet) or third floor (6,778 square feet) of the Indigenous Centre for Innovation and Entrepreneurship. In certain circumstances, outlined in this report, the Head Tenant may also enter into sub-lease agreements with Indigenous and non-Indigenous organizations at fair market value or charge permit fees, provided that they work with and support Indigenous entrepreneurs and innovators and/or provide social and/or commercial benefit to the Indigenous Centre for Innovation and Entrepreneurship and community. As part of the City of Toronto's financial support for the Indigenous Centre for Innovation and Entrepreneurship and its Head Tenant, this report recommends that City Council allow the Head Tenant to retain as revenue the rental income from such agreements or permits, provided that these funds are fully reinvested in the on-site operations and programming of the Indigenous Centre for Innovation and Entrepreneurship.
The General Government and Licensing Committee recommends that: 1. City Council authorize the creation of an Indigenous Incubator Tenancy Program at the Indigenous Centre for Innovation and Entrepreneurship, as described in Attachment A to the report (June 17, 2022) from the Interim General Manager, Economic Development and the Culture, and the Executive Director, Corporate Real Estate Management, to encourage the establishment and initial growth of Indigenous-owned businesses pursuant to section 84 of the City of Toronto Act, 2006. 2. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, to enter into a five (5) year nominal lease agreement (the "Lease") with a Head Tenant for the use of the Indigenous Centre for Innovation and Entrepreneurship space, subject to the terms and conditions outlined in Attachment B to the report (June 17, 2022) from the Interim General Manager, Economic Development and the Culture, and the Executive Director, Corporate Real Estate Management, and other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, or designate, and in a form satisfactory to the City Solicitor. 3. City Council direct, notwithstanding any applicable City policy to the contrary, that all rental revenues from any sublease or permit fees permitted under the Lease (the "Rental Revenues") be retained by the Head Tenant so long as such rental revenues are reinvested in on-site operations or programming at the Indigenous Centre for Innovation and Entrepreneurship and in accordance with any applicable Lease, Operating, Funding or Service agreement between the City and Head Tenant on such terms and conditions as may be deemed appropriate by the General Manager, Economic Development and Culture and if applicable the Executive Director, Corporate Real Estate Management, or each of their designates, and in form acceptable to the City Solicitor. 4. City Council authorize the City Solicitor to complete the agreements authorized herein on behalf of the City, including amending the commencement date of the agreements and other dates, and amending terms and conditions, on such terms as the City Solicitor deems advisable.
Staff recommendation as filed
The Interim General Manager, Economic Development and Culture, and the Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the creation of an Indigenous Incubator Tenancy Program at the Indigenous Centre for Innovation and Entrepreneurship, as described in Attachment A, to encourage the establishment and initial growth of Indigenous-owned businesses pursuant to section 84 of the City of Toronto Act, 2006. 2. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, to enter into a five (5) year nominal lease agreement (the "Lease") with a Head Tenant for the use of the Indigenous Centre for Innovation and Entrepreneurship space, subject to the terms and conditions outlined in Attachment B, and other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, or designate, and in a form satisfactory to the City Solicitor. 3. City Council direct, notwithstanding any applicable City policy to the contrary, that all rental revenues from any sublease or permit fees permitted under the Lease (the "Rental Revenues") be retained by the Head Tenant so long as such rental revenues are reinvested in on-site operations or programming at the Indigenous Centre for Innovation and Entrepreneurship and in accordance with any applicable Lease, Operating, Funding or Service agreement between the City and Head Tenant on such terms and conditions as may be deemed appropriate by the General Manager, Economic Development and Culture and if applicable the Executive Director, Corporate Real Estate Management, or each of their designates, and in form acceptable to the City Solicitor. 4. City Council authorize the City Solicitor to complete the agreements authorized herein on behalf of the City, including amending the commencement date of the agreements and other dates, and amending terms and conditions, on such terms as the City Solicitor deems advisable.
GL32.18adopted
The purpose of this report is to obtain City Council authority for the City, as landlord, to enter into a nominal lease agreement (the "Lease") in respect of 75 Edgewater Drive, (the "Leased Premises") with a not-for-profit child care centre operator (the "Tenant") to be selected by the General Manager, Children's Services, pursuant to an Expression of Interest process currently being conducted by the Children's Services. The Leased Premises are a two-level stratified, City-owned space, consisting of approximately 8,912 square feet of interior space and 3,900 square feet of outdoor space, situated within a mixed-use residential complex in the newly developed East Bayfront precinct. The Lease will be for an initial term of 10 years (the "Term"), with an option to renew for an additional term of 10 years.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into a nominal lease agreement with a not-for-profit child care centre operator selected by the General Manager, Children's Services pursuant to an expression of interest, as tenant, for a term of ten (10) years with an option to renew for a further ten (10) years in respect of the Leased Premises, (more particularly described in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and the General Manager, Children's Services, hereto), substantially on the terms and conditions set out in Appendix B to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and the General Manager, Children's Services, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the Lease, including the provision of any consents, approvals, waivers, notices (including notices of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and General Manager, Children's Services, recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into a nominal lease agreement with a not-for-profit child care centre operator selected by the General Manager, Children's Services pursuant to an expression of interest, as tenant, for a term of ten (10) years with an option to renew for a further ten (10) years in respect of the Leased Premises, (more particularly described in Appendix A hereto), substantially on the terms and conditions set out in Appendix B of this report, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, their successors and designates, to administer and manage the Lease, including the provision of any consents, approvals, waivers, notices (including notices of termination) provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters to City Council for direction and determination.
GL32.19amended
Bulk Room Accommodations Agreement at 3 Park Home Avenue
The purpose of this report is to obtain City Council authority to enter into a Bulk Room Accommodations Agreement (the "Agreement") with North York Park Home Hotel LP (the "Landlord") for the building municipally known as 3 Park Home Avenue (the "Property") to provide accommodations for the refugee sector, in accordance with the Council-approved Emergency Shelter Development Process for siting and securing new shelters, as outlined in CD24.7. Demand for refugee temporary shelter continues to increase as a result of growing numbers of new arrivals of refugee claimants. The anticipated number of new arrivals of refugee claimants may surpass what was seen in 2018 and 2019. A recommendation that refugees and refugee claimants be provided temporary accommodation and related supports outside of the City's base emergency shelter system was adopted in EC28.9, COVID-19 Shelter Transition and Relocation Plan Update that included authorization for temporary grant funding of approximately $15 million to support approximately 750 refugees. Given the increasing pressures of the overall shelter system and the number of refugee families in particular seeking access to temporary accommodation, the use of the Property will support the City to expand the number of new spaces available for refugees. This plan helps to free up spaces within the base shelter system while providing temporary accommodation and better outcomes for refugees. In addition, Corporate Real Estate Management and Shelter Support and Housing Administration worked in accordance with the recommendations put forward in the recent Auditor General's report, "Audit of Emergency Shelters: Lessons Learned from Hotel Operations" adopted by Council on June 16, 2022.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to execute a Bulk Room Accommodations Agreement, and any related ancillary agreements, with North York Park Home Hotel LP., or a related legal entity, with respect to the property known municipally as 3 Park Home Avenue generally on the terms and conditions outlined in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and the General Manager, Shelter, Support and Housing Administration, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to execute such consents, acknowledgements or other agreements as may be required by third parties with an interest in the lands known municipally as 3 Park Home Avenue in order to permit for the Bulk Room Accommodation Agreement, in each instance on such terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor. 3. City Council direct the General Manager, Shelter Support and Housing Administration to: a. Work co-operatively with City divisions, Boards, Agencies and facilities to maximize opportunities to support the needs of new residents of 3 Park Home, including but not limited to Toronto Public Library, Toronto Parks and Recreation (Douglas Snow Aquatic Centre), TOLive (Meridian Arts Centre), North York Arts and that appropriate funding be provided for this purpose. b. Work co-operatively with community organizations such as the Willowdale Interfaith Council to meet the emotional and spiritual needs of the residents of 3 Park Home. c. Provide regular briefings to, and consultation with, the local Councillor on the operations at 3 Park Home, including opportunities for improvement and any issues which may arise. 4. City Council request the General Manager, Shelter Support and Housing Administration to provide appropriate assurances to the community and local Councillor that 3 Park Home is not considered an appropriate site for a single individuals experiencing homelessness and that there is no intention to convert it for this use in the future.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the General Manager Shelter, Support and Housing Administration recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to execute a Bulk Room Accommodations Agreement, and any related ancillary agreements, with North York Park Home Hotel LP., or a related legal entity, with respect to the property known municipally as 3 Park Home Avenue generally on the terms and conditions outlined in Appendix A to the report, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, to execute such consents, acknowledgements or other agreements as may be required by third parties with an interest in the lands known municipally as 3 Park Home Avenue in order to permit for the Bulk Room Accommodation Agreement, in each instance on such terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor.
GL32.20amended
Nominal Lease Agreement with the Ontario Tennis Association - Allen East District
In October 2021, City Councill directed the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO to explore opportunities to locate a not-for-profit tennis facility, bound to a satisfactory public access agreement with the Ontario Tennis Association, a not-for-profit organization, at the southwest end of the Allen East District, and report back with all major terms and conditions of any required agreements. The purpose of this report is to obtain City Council authority for the City to enter into a nominal ground lease agreement (the "Lease") with the Ontario Tennis Association for approximately three acres of City-owned property located east of Allen Road and south of Sheppard Avenue West (the "Property") as shown on Attachment 1 to this report, for the purpose of operating a national tennis training and sports centre with public access The Ontario Tennis Association will provide approximately 15,000 square feet of space dedicated for community-specific programming and a minimum of 50 percent public access during operating hours, a portion of which shall be fulfilled through tennis court access and programming. This report further seeks City Council authority for the City, to negotiate and enter into a Community Access Agreement with the Ontario Tennis Association, identifying the specifics around how public access and community programming will be operationalized.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into nominal forty year lease with the Ontario Tennis Association for the property located east of Allen Road and south of Sheppard Avenue West, substantially on the terms and conditions set out in Attachment 2 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the General Manager, Parks, Forestry and Recreation, and in a form satisfactory to the City Solicitor. 2. City Council authorize the General Manager, Park, Forestry and Recreation, or their designate, in consultation with the Executive Director, Corporate Real Estate Management, to negotiate and execute the Community Access Agreement on behalf of the City in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the Lease and administer and manage the Lease including the provision and execution of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council direct the Chief Planner to initiate an official plan amendment to designate the three acres of City-owned property located east of Allen Road and south of Sheppard Avenue West, as identified in the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management report, as parkland if the Ontario Tennis Association decides to not proceed with the tennis facility. 5. City Council direct the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to include the requirement to provide a green space in front of the tennis facility for the purposes of delivering a small parkette for the local community as a term and condition of the Lease.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into nominal forty year lease with the Ontario Tennis Association for the property located east of Allen Road and south of Sheppard Avenue West, substantially on the terms and conditions set out in Attachment 2, and on such other or amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the General Manager, Parks, Forestry and Recreation, and in a form satisfactory to the City Solicitor. 2. City Council authorize the General Manager, Park, Forestry and Recreation, or their designate, in consultation with the Executive Director, Corporate Real Estate Management, to negotiate and execute the Community Access Agreement on behalf of the City in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to execute the Lease and administer and manage the Lease including the provision and execution of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.
GL32.21amended
Transfer of Strata Property to Build Toronto - 1978-2002 Lake Shore Boulevard West
The purpose of this report is to seek authority for the transfer of an additional strata portion of City property municipally known as part of 1978-2002 Lake Shore Boulevard West (the "Property") to CreateTO's corporate entity, Build Toronto Incorporated. In July 2013, City Council approved the transfer of the Property to Build Toronto Incorporated This initial transfer was capped at a height of 65 metres above ground on the site known as 1978-2002 Lake Shore Boulevard West and those lands were sold to a developer. As result of certain changes to the proposed built form of the development, CreateTO, on behalf of Build Toronto Incorporated, has requested that additional strata, from the point of 65 metres above grade to a point of 122 metres above grade of the Property (the "Additional Strata"), be conveyed to Build Toronto Incorporated and subsequently conveyed by it for development purposes. It is also appropriate that this City staff report and the transmitted CreateTO Board report respecting this matter be considered jointly by City Council.
The General Government and Licensing Committee recommends that: 1. City Council grant authority to the Executive Director, Corporate Real Estate Management, to enter into an agreement to transfer a stratified portion of the property municipally known as 1978-2002 Lake Shore Boulevard West shown as Part A on Appendix 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, limited to 122 metres above-grade, including any agreements related thereto (the "Property"), to CreateTO's corporate entity known as Build Toronto Incorporated (the "Corporation") substantially on the terms and conditions set out in Appendix 2 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and such other and amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council grant authority to fund any outstanding City expenses related to the transfer of the Property to the Corporation from the Approved Operating Budget for Corporate Real Estate Management, and once such expenses are known, to transfer the funding for these expenses from the Land Acquisition Reserve Fund (XR1012) with the appropriate adjustment to the Approved Operating Budget for Corporate Real Estate Management. 3. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and Director, Transactions Services to execute the documents required to complete the transfer transaction. 4. City Council authorize the public release of the information in Confidential Attachment 1 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO following the closing of the transactions contemplated in the report (June 13, 2022) from the Chief Executive Officer, CreateTO and at the discretion of the Chief Executive Officer, CreateTO.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council grant authority to the Executive Director, Corporate Real Estate Management, to enter into an agreement to transfer a stratified portion of the property municipally known as 1978-2002 Lake Shore Boulevard West shown as Part A on Appendix 1 limited to 122 metres above-grade, including any agreements related thereto (the "Property"), to CreateTO's corporate entity known as Build Toronto Incorporated (the "Corporation") substantially on the terms and conditions set out in Appendix 2 and such other and amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council grant authority to fund any outstanding City expenses related to the transfer of the Property to the Corporation from the Approved Operating Budget for Corporate Real Estate Management, and once such expenses are known, to transfer the funding for these expenses from the Land Acquisition Reserve Fund (XR1012) with the appropriate adjustment to the Approved Operating Budget for Corporate Real Estate Management. 3. City Council authorize severally each of the Executive Director, Corporate Real Estate Management, and Director, Transactions Services to execute the documents required to complete the transfer transaction.
GL32.22adopted
Lease of Unopened Portion of Murray Ross Parkway to Toronto and Region Conservation Authority
The purpose of this report is to obtain City Council authority for the City to enter into a seven-year nominal lease agreement (the "Lease") with the Toronto and Region Conservation Authority for the use of a portion of an unopened road allowance lying south of the intersection of Murray Ross Parkway and Shoreham Drive (the "Leased Premises") for the purposes of vehicle and pedestrian ingress and egress, parking, signage, and landscaping.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into a lease with the Toronto and Region Conservation Authority for a term of seven (7) years, with an option to renew for a further fourteen (14) years for nominal consideration, substantially based on the terms and conditions set out in Appendix B to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and on such amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management or designate, and in a form satisfactory to the City Solicitor. 2. City Council authorize the City Solicitor to complete the Lease transaction on behalf of the City including the provision of the commencement date of the Lease. 3. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City as landlord, to enter into a lease with the Toronto and Region Conservation Authority for a term of seven (7) years, with an option to renew for a further fourteen (14) years for nominal consideration, substantially based on the terms and conditions set out in Appendix B and on such amended terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management or designate, and in a form satisfactory to the City Solicitor 2. City Council authorize the City Solicitor to complete the Lease transaction on behalf of the City including the provision of the commencement date of the Lease. 3. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City.
GL32.23adopted
Licence Agreement - Land Exchange of 1700 Keele Street and 15 Rotherham Avenue
The purpose of this report is to seek authority to enter into a licence agreement with the Toronto District School Board to permit the City to temporarily use portions of Toronto District School Board's lands (including a portion of their existing parking lot at George Harvey Collegiate Institute at 1700 Keele Street) for construction staging, in order to facilitate Engineering and Construction Services' Fairbank-Silverthorn Storm Trunk Sewer System Project. In exchange for the use of the Toronto District School Board's lands, and displacing the Toronto District School Board from a portion of their parking lot, the licence agreement will permit the Toronto District School Board to temporarily use a portion of a nearby City-owned property at 15 Rotherham Avenue for parking purposes.
The General Government and Licensing Committee recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, to enter into a licence agreement (the "Agreement") with the Toronto District School Board for the temporary exchange of lands between both parties, substantially on the major terms and conditions set out in Appendix A of the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and including such other terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, on behalf of the City, to enter into a licence agreement (the "Agreement") with the Toronto District School Board for the temporary exchange of lands between both parties, substantially on the major terms and conditions set out in Appendix A of this report, and including such other terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor.
GL32.24adopted
Parkdale Hub Project - Acquisition of 1337 Queen Street West
The purpose of this report is to seek City Council authority for the City to acquire a fee simple interest in the property municipally known as 1337 Queen Street West (the "Property") for the purposes of new affordable housing and community program space as part of the strategic city-building initiative, Parkdale Hub project (the "Project"). This report also requests a portion of the acquisition costs be funded through the Land Acquisition Reserve Fund. In December 2021, City Council authorized the advancement of the Project to Phase Three and provided staff the authority to initiate expropriation proceedings to acquire the Property. Since then, staff have negotiated major terms and conditions with the Property's owner to acquire the Property and have identified additional funding requirements. Staff are proposing the additional funding required to acquire the Property be funded from the City's Land Acquisition Reserve Fund as the acquisition aligns with the Council-adopted Strategic Acquisition Policy under the City-Wide Real Estate model. The details of the major terms and conditions and financial implications can be found in Appendix D and Confidential Attachment 1 to this report.
The General Government and Licensing Committee recommends that: 1. City Council increase the 2022-2031 Council Approved Capital Budget and Plan for Corporate Real Estate Management by $4,657,000 gross and $0 debt in 2022, funded from the Land Acquisition Reserve Fund (XR1012) and accelerate cash flow of the amount identified in the Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, from 2023 to 2022 under account CCA226-10 - Parkdale Hub Acquisition to support the fee simple acquisition of 1337 Queen Street West for the purposes of new affordable housing and community program space as part of the Parkdale Hub project. 2. City Council authorize the City to enter into an agreement of purchase and sale for the fee simple acquisition of the property municipally known as 1337 Queen Street West, as listed in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and shown on the maps attached as Appendix B to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, substantially on the terms and conditions set out in Appendix D to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and on such other terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 3. City Council authorize the public release of Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, following the closing of any purchase transaction.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council increase the 2022-2031 Council Approved Capital Budget and Plan for Corporate Real Estate Management by $4,657,000 gross and $0 debt in 2022, funded from the Land Acquisition Reserve Fund (XR1012) and accelerate cash flow of the amount identified in the Confidential Attachment 1 from 2023 to 2022 under account CCA226-10 - Parkdale Hub Acquisition to support the fee simple acquisition of 1337 Queen Street West for the purposes of new affordable housing and community program space as part of the Parkdale Hub project. 2. City Council authorize the City to enter into an agreement of purchase and sale for the fee simple acquisition of the property municipally known as 1337 Queen Street West, as listed in Appendix A and shown on the maps attached as Appendix B, substantially on the terms and conditions set out in Appendix D and Confidential Attachment 1, and on such other terms and conditions that are acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 3. City Council authorize the public release of Confidential Attachment 1 following the closing of any purchase transaction.
GL32.25adopted
Mid-Town Toronto Storm Sewer Relief Project - Stage 1 Expropriation
This report seeks authority to commence expropriation proceedings to acquire temporary easements (the "Easements") involving the properties listed in Appendix A (the "Properties") for the purpose of completing the proposed Mid-Town Storm Sewer Relief Project (the "Project"). This is Stage One of the expropriation process. Should City Council adopt the recommendations in this report, City staff may serve and publish the Notice of Application for Approval to Expropriate on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary. Staff may report back to City Council with a Stage Two report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected, after adoption by City Council, as approving authority, of the Stage Two report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act. Before the City can take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to continue negotiations for the acquisition of the temporary easements listed in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and displayed on the maps attached as Appendix B (the "Easements") to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and as Approving Authority, authorize the initiation of the expropriation process for the acquisition of the Easements for the purpose of completing the proposed Mid-Town Storm Sewer Relief Project (the "Project"). 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notice of Application for Approval to Expropriate the Easements, to forward to the Ontario Land Tribunal any requests for inquiries received, to attend any hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to continue negotiations for the acquisition of the temporary easements listed in Appendix A and displayed on the maps attached as Appendix B (the "Easements"), and as Approving Authority, authorize the initiation of the expropriation process for the acquisition of the Easements for the purpose of completing the proposed Mid-Town Storm Sewer Relief Project (the "Project"). 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notice of Application for Approval to Expropriate the Easements, to forward to the Ontario Land Tribunal any requests for inquiries received, to attend any hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for consideration.
GL32.26adopted
Scarlett Road Bridge Reconstruction Project - Expropriations (Stage 2)
This report seeks approval from City Council as Approving Authority under the Expropriations Act (the "Act"), to expropriate real estate interests (the "Property Interests") involving the properties municipally known as 2 Scarlett Road, 10 Scarlett Road, 2700 St. Clair Avenue West, and 4000 Dundas Street West (the "Properties"). The Property Interests are required to proceed with the City's proposed Scarlett Road Bridge Reconstruction Project (the "Project"). Construction involving the Properties is anticipated to commence in 2023. This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners", who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received and City Council may now approve the expropriation by this Stage Two report. If authorized, the Expropriation Plans will be registered and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated Property Interests.
The General Government and Licensing Committee recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Property Interests as set out in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and as identified on the draft Plans displayed in Appendix B to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, to proceed with the proposed Scarlett Road Bridge Reconstruction Project. 2. City Council authorize the City, as Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of Expropriation Plans and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Property Interests as set out in Appendix A and as identified on the draft Plans displayed in Appendix B, to proceed with the proposed Scarlett Road Bridge Reconstruction Project. 2. City Council authorize the City, as Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of Expropriation Plans and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate to prepare and serve offers of compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1, once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
GL32.27adopted
In December 2021, City Council authorized the initiation of expropriation proceedings for a fee simple interest in a portion of the property municipally known as 350 Progress Avenue (the "Property"). The Property is required for the purposes of constructing a primary access route to the lands and premises municipally known as 330 Progress Avenue and various site services, including without limitation domestic water, sanitary sewers, storm water, hydro, telecommunications and ancillary works for the new Toronto Paramedic Services multi-function station. This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable registered owners, who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received and City Council may now approve the expropriation by this report. If authorized, the expropriation plans will be registered and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties. The Property is set out in Appendix A and shown on the draft expropriation plan attached as Appendix C.
The General Government and Licensing Committee recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Property as set out in Appendix A to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, and identified as Part 1 shown on the draft Plan of Expropriation, attached as Appendix C to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management. 2. City Council authorize the City, as the Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation based on a report apprising the market value of the Property in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of the compensation payable to the Property owner(s) by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the Property as set out in Appendix A and identified as Part 1 shown on the draft Plan of Expropriation, attached as Appendix C. 2. City Council authorize the City, as the Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to the preparation and registration of an Expropriation Plan and service of Notices of Expropriation, Notices of Election and Notices of Possession, as may be required. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation based on a report apprising the market value of the Property in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of the compensation payable to the Property owner(s) by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
GL32.28adopted
This report seeks the approval of City Council, as Approving Authority under the Expropriations Act to authorize City staff to pay offers of compensation to the registered owners of the properties municipally known as 81 Bloor Street East and 40-42 Hayden Street (the "Property Requirements"), at the appraised value, all in accordance with the requirements in the Expropriations Act. On June 8, 2021 and February 2, 2022, City Council authorized the initiation and expropriation of the Property Requirements as set out in Appendix A and shown on the expropriation plans attached as Appendix C and D. The Property Requirements are required for the purposes of constructing a new alternative station entrance, emergency exit and electrical substation facility as part of the Toronto Transit Commission Bloor-Yonge Capacity Improvement project (the "Project").
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management or designate, to issue payment of the compensation offered in accordance with the requirements of the Expropriations Act, plus any applicable Harmonized Sales Tax, upon acceptance of the Offers of Compensation. 2. Where an Offer of Compensation is accepted in full compensation for the owner's interest in the Property Requirements, City Council authorize the payment of statutory interest, and all reasonable legal, appraisal and other costs in accordance with the Expropriations Act, to be agreed upon or assessed by the City Solicitor. 3. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (June 17, 2022) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management or designate, to issue payment of the compensation offered in accordance with the requirements of the Expropriations Act, plus any applicable Harmonized Sales Tax, upon acceptance of the Offers of Compensation. 2. Where an Offer of Compensation is accepted in full compensation for the owner's interest in the Property Requirements, City Council authorize the payment of statutory interest, and all reasonable legal, appraisal and other costs in accordance with the Expropriations Act, to be agreed upon or assessed by the City Solicitor. 3. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 once there has been a final determination of the compensation payable to the owners by arbitration, appeal or settlement to the satisfaction of the City Solicitor.
GL32.29adopted
Extending the Vehicle Age Limit for Accessible Taxicabs
As required by the Accessibility for Ontarians with Disabilities Act, the City has a multi-year accessibility plan which includes ensuring the availability of on-demand accessible vehicle-for-hire service for all individuals. Consistent with this, Chapter 546, Licensing of Vehicles-for-Hire, of the Toronto Municipal Code established Toronto Taxicab Licences, which are issued to taxicab owners operating a wheelchair-accessible taxicab. In accordance with Chapter 546, all Private Transportation Company vehicles and taxicabs, including Toronto Taxicab Licences', are not permitted to operate if they are more than seven model years old. In 2020, to support taxicab owners impacted by COVID-19, City Council temporarily extended this vehicle age limit to nine years for all taxicabs, expiring at the end of 2022. Of the 600 licensed wheelchair-accessible taxicabs currently operating in Toronto, 370 wheelchair-accessible taxicabs, representing 62 percent of the wheelchair-accessible taxicab fleet in Toronto will reach their vehicle age limit at the end of 2022 and must be replaced. Staff have heard concerns from the taxicab industry and engaged with Toronto Transit Commission Wheel-Trans and accessible vehicle converters in the GTA about the current market availability of wheelchair-accessible vehicles to replace the expiring licensed wheelchair-accessible taxicabs. Due to on-going supply chain issues, which have affected the motor vehicle industry, it is anticipated that there will be an insufficient number of vans that can be converted to be wheelchair-accessible in Toronto and surrounding areas within the timeframe necessary to comply with the existing requirements of Chapter 546. This may prevent wheelchair-accessible taxicab owners from being able to replace their vehicles resulting in reduced availability of accessible vehicles for the Toronto Transit Commission Wheel-Trans' contracted services and affecteffect on-demand wheelchair-accessible transportation services in the city. Staff recommend amending Chapter 546 such that, until December 31, 2025, a wheelchair-accessible taxicab may be up to 10 model years old. On January 1, 2026, this provision would be repealed such that wheelchair-accessible taxicabs will again be required to be no more than 7 model years old. This will provide the flexibility for taxicab operators to continue to provide accessible transportation services while providing time for supply chain issues to resolve and taxicab owners to source and purchase appropriate replacement vehicles. Taxicab owners will continue to be required to submit annual mechanical safety inspection certificates and comply with all safety and maintenance requirements in Chapter 546 to ensure that the wheelchair-accessible vehicles continue to be safe to operate as taxicabs. This report was written in consultation with Toronto Transit Commission Wheel-Trans and the Accessibility Unit.
The General Government and Licensing Committee recommend that: 1. City Council amend Toronto Municipal Code Chapter 546, Licensing of Vehicles-for-Hire, to permit a vehicle used as an accessible taxicab to be up to ten model years old and stipulating that this provision is in effect until December 31, 2025 and shall be repealed on January 1, 2026.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. City Council amend Toronto Municipal Code Chapter 546, Licensing of Vehicles-for-Hire, to permit a vehicle used as an accessible taxicab to be up to ten model years old and stipulating that this provision is in effect until December 31, 2025 and shall be repealed on January 1, 2026.
GL32.30adopted
City Council directed the Chief Information Security Officer to report the details of any City Agency or Corporation that is not adhering to their 30-, 60- or 90-day remediation plans to the July 4, 2022, General Government and Licensing Committee meeting. This report provides an update on the adherence of City agencies and corporations to the City's cybersecurity confirmation program and an overview of the overall City of Toronto cyber security maturity.
The General Government and Licensing Committee recommend that: 1. City Council direct that Confidential Attachments 1 and 2 to the report (June 17, 2022) from the Chief Information Security Officer, remain confidential in their entirety, as they involve the security of property belonging to the City of Toronto.
Staff recommendation as filed
The Chief Information Security Officer recommends that: 1. City Council direct that Confidential Attachments 1 and 2 remain confidential in their entirety, as they involve the security of property belonging to the City of Toronto.
GL32.31adopted
This report provides information on the status of payments in lieu of taxes requested from federal, provincial and municipal properties, and identifies payments in lieu of taxes payments from all levels of government that remain outstanding as at December 31, 2021. The status of outstanding payments in lieu of taxes is reported to Council annually in accordance with a recommendation from the Auditor General in 2015. Payments in lieu of taxes are voluntary payments made to the City of Toronto by the federal, provincial and municipal governments and agencies to compensate the City for municipal services it delivers to their properties. In most cases, government agencies pay the full amount of payments in lieu of taxes that the City requests. There may, however, be outstanding payments in lieu of taxes amounts requested from federal, provincial or municipal bodies that the Controller has concluded, in consultation with the City Solicitor, to be uncollectible. In these cases, the City of Toronto Municipal Code Chapter 71 (Financial Control) provides authority to the Controller, in consultation with the City Solicitor, to adjust for accounting purposes any outstanding receivables in respect of payments in lieu of taxes that have been determined unlikely to be paid. Through this delegated authority, the Controller has approved and made adjustments to three federal payments in lieu of taxes receivable accounts totaling $13,485,624 in December 2021 to reflect that these amounts are not collectible. As a result, the City's outstanding payments in lieu of taxes receivable balance has been reduced by $13.5 million, from a net payments in lieu of taxes receivable of $20.9 million at the end of 2020, to a net payments in lieu of taxes receivable of $7.1 million by the end of 2021, a reduction of 66 per cent. The amounts approved for adjustments will not have a negative financial impact for the City since these amounts have been included in the City's Non-Program 2021 Operating Budget under the Payments-in-Lieu Provision account.
The General Government and Licensing Committee recommend that: 1. City Council receive the report (May 27, 2022) from the Controller for information.
Staff recommendation as filed
The Controller recommends that: 1. City Council receive this report for information.
GL32.32adopted
2021 Annual Human Rights Office Report
In accordance with the City's Human Rights and Anti-Harassment/Discrimination Policy, this report provides an annual update to City Council on the data trends and information related to human rights inquiries and complaints involving the City in 2021 through the City's internal Human Rights Office or external legal processes. The report also identifies program initiatives and policy development undertaken by the Human Rights Office to minimize legislative and policy breaches, thereby mitigating risks to the City while promoting equity and inclusion, including development and dissemination of educational materials for City staff. The Human Rights Office provides neutral, confidential advice and complaint resolution services to residents who use City services and facilities, as well as to the Toronto Public Service, Councillors' Offices and Accountability Offices. In 2021, the Human Rights Office received 1,935 inquiries, compared to 1,055 inquiries in 2020. The COVID-19 pandemic, coinciding with the implementation of the City's Mandatory Vaccination Policy, 2021 saw a significant increase of inquiries related to accommodation. Inquiries related to the grounds of sex, including pregnancy and breastfeeding, creed and disability increased. There were notable increases in complaints related to gender identity, gender expression and sexual orientation, and the number of sexual harassment inquiries increased in 2021, representing a shift from 2019-2020 reporting. As a result of the compounding effects of the COVID-19 pandemic and the continued inequities faced by Black, Indigenous and equity deserving communities, inquiries related to race in 2021 were comparable to that of 2020 which saw a significant increase in race-based complaints from prior years, while other race-related grounds (e.g. colour, ancestry) increased in 2021.
The General Government and Licensing Committee recommend that: 1. City Council receive the report (June 16, 2022) from the Acting Chief People Officer for information.
Staff recommendation as filed
The Acting Chief People Officer recommends that: 1. City Council receive this report for information.
GL32.33adopted
Occupational Health and Safety Report - End of Year 2021
This report provides information on the status of the City's health and safety system, specifically performance for 2021 and actions and priorities to address identified hazards. There was a 14.6 percent increase in the number of lost time injuries in 2021 relative to 2020. This increase was primarily due to workplace exposures to COVID-19. The City continually followed the guidance provided by the federal and provincial governments as well as advice provided by Toronto Public Health with respect to its pandemic response. There was a 20.3 percent increase in the number of recurrences and a 5.4 percent decrease in the number of medical aid injuries in 2021 relative to 2020. The overall invoiced costs related to the City's current WSIB firm number increased from $38.3 million in 2020 to $39.8 million in 2021. This increase in costs is primarily attributed to mental/emotional illnesses or disorders including traumatic mental stress and post-traumatic stress disorder in First Responders and to COVID-19. Legislation introduced in 2016 presumes that if a first responder or other designated employee is diagnosed with post-traumatic stress disorder by a psychiatrist or psychologist, the condition is work-related.
The General Government and Licensing Committee recommend that: 1. City Council receive the End of Year 2021 Occupational Health and Safety Report (May 30, 2022) from the Acting Chief People Officer for information.
Staff recommendation as filed
The Acting Chief People Officer recommend that: 1. City Council receive the End of Year 2021 Occupational Health and Safety Report for information.
GL32.34deferred indefinitely
City Council on June 15 and 16, 2022, referred Motion MM45.25 to the General Government and Licensing Committee. Summary from Member Motion: Since being selected as the operator of Casa Loma, the Liberty Entertainment Group has unquestionably revitalized the heritage site. However, there is still a need for community consultation to create a vision for the North of Austin Terrace site. The item at City Council that awarded the Request for Proposal to Liberty in 2013 was EX35.2 - Casa Loma Request for Proposals - Operator for Main House and Grounds. The Staff Recommendations for the item clearly delineated the North of Austin Terrace as a separate entity, intended for a different use and/or operator: 6. City Council request that the Casa Loma Corporation review options for the north portion of the Casa Loma complex, including consideration of issuance of an Request for Expressions of Interest, and in doing so: a. identify a vision and uses for the north portion of the Casa Loma complex b. ensure the vision and uses proposed are complimentary to the heritage, tourism and event uses at the Main House and Grounds c. preclude the sale of City owned lands d. provide that the review process includes significant community and key stakeholder consultation In advance of awarding the Request for Proposal for the North of Austin Terrace site in April of 2015, Staff cited a lone public consultation meeting on February 26, 2015 in response to City Council Item IA43.1. This does not meet City Council direction as cited above in Recommendation 6 Executive Committee Item EX32.5 (2013) and ignores Recommendation 8, which obligated Staff to report back to City Council on Recommendation 6 prior to moving forward with a Request for Proposal: 8. City Council direct that Casa Loma Corporation, through the City Manager, report to Council on the review process for the north portion of Casa Loma; and that the City Manager report back on the appropriate future governance structure for the Casa Loma complex no later than the spring of 2015. In short, the vision for the site was supposed to be set by the community and Council prior to the Request for Proposal being issued. This was not done. That's why this Motion seeks to rectify this error by directing Staff to move forward with the process laid out in 2013 for the North of Austin Terrace Site.
The General Government and Licensing Committee deferred the consideration of this item indefinitely.
Staff recommendation as filed
Councillor Josh Matlow, seconded by Councillor Mike Layton, recommends that: 1. City Council direct the City Manager to fulfill Part 6 of City Council's Decision on Item 2013.EX35.2, and to report to the General Government and Licensing Committee in the first quarter of 2023.
GL32.35amended
Proposed Enwave Geothermal District Energy System, Bloor Kipling
At its meeting on June 20, 2022, the Board of Directors of CreateTO considered item RA32.1 and RA32.1a and made recommendations to City Council. Summary from CreateTO report (June 6, 2022): The City of Toronto signed a joint development agreement with Enwave Energy Corporation on April 4, 2018 at the direction of City Council after selecting Enwave in a competitive process aimed at finding a revenue partner to deliver district energy systems across Toronto at little risk to the City. The joint development agreement provided Enwave certain preferred rights in respect of opportunities for a joint development and operation of district energy systems with the City of Toronto. Such systems include a central heating and cooling plant including geothermal or other renewable energy sources that services a group of buildings through a distributed pipe network. At its meeting on June 20, 2022 the Built Toronto Inc. Board of Directors will be considering a Project Term Sheet (the "Term Sheet") which Management has negotiated with the Enwave. The purpose of this report is to advise the Board that, subject to the decision of the Build Toronto Inc. Board of Directors, the Chief Executive Officer will provide a further report to the June 20, 2022 CreateTO Board meeting with additional information, and a recommendation to City Council on the proposed Term Sheet.
The General Government and Licensing Committee recommends that: 1. City Council approve the Project Agreement and income participation model governance approach set out in Confidential Attachment 1 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, and the proposed Project Term Sheet set out in Confidential Attachment 2 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, for the Enwave Geothermal District Energy System - Bloor Kipling; and a. Authorize the Executive Director, Corporate Real Estate Management, or designate, to negotiate and enter into a Customer Term Sheet and a Customer Agreement between the City of Toronto and Enwave Energy Corporation or its affiliate to provide heating and cooling to the Etobicoke Civic Center, based on the terms and conditions in Schedule "B" of the Project Term Sheet in Confidential Attachment 2 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, that are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor; b. Authorize the Executive Director, Corporate Real Estate Management to provide all City payments required by the Customer Agreement and the Project Agreement, once executed, including without limitation the Upfront Payment for Hot and Chilled Water, the Fixed Charge for Hot and Chilled Water, and the Consumption Charge for Hot and Chilled Water, all as further described in Confidential Attachment 1 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, with subsequent payments to be made to Enwave Energy Corporation on a payment schedule agreed upon by the City and Enwave Energy Corporation; c. Authorize the Deputy City Manager, Corporate Services, or designate to negotiate and enter into such leases, licenses, easements and other agreements as may be required to convey to Build Toronto Incorporated or its subsidiary such lease, license, easement or other interests as may be required to give effect to the transactions contemplated in the Project Term Sheet in Confidential Attachment 2 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, and the Project Agreement in Confidential Attachment 1 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, on terms and conditions acceptable to Deputy City Manager, Corporate Services, in consultation with the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor; and d. Authorize the Deputy City Manager, Corporate Services to transfer at nominal value the lease, license, easement and other interests described in Recommendation 1c above to Build Toronto Inc. or its subsidiary. 2. City Council authorize the public release of Confidential Attachments 1 and 2 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, after the expiry of the Project Agreement, at the discretion of the Chief Executive Officer, CreateTO.
Staff recommendation as filed
The Board of Directors of CreateTO recommends that: 1. City Council endorse the proposed Project Agreement and income participation model and related Project Term sheet outlined in the report (June 13, 2022) from the Chief Executive Officer, CreateTO and: a. Authorize the Deputy City Manager, Corporate Services, or designate, to negotiate and enter into a Customer Term Sheet and a Customer Agreement between the City of Toronto and Enwave Energy Corporation or its affiliate to provide heating and cooling to the Etobicoke Civic Center, based on the terms and conditions in Schedule "B" of the Project Term Sheet that are acceptable to the Executive Director, Corporate Real Estate Management and in a form acceptable to the City Solicitor. b. Authorize the Executive Director, Corporate Real Estate Management to provide all City payments required by the executed Customer Agreement and the executed Project Agreement, including without limitation the Upfront Payment for Hot and Chilled Water, the Fixed Charge for Hot and Chilled Water, and the Consumption Charge for Hot and Chilled Water, all as further described in the report (June 13, 2022) from the Chief Executive Officer, CreateTO with subsequent payments to be made to Enwave Energy Corporation on a payment schedule agreed upon by the City and Enwave Energy Corporation. 2. City Council authorize the Deputy City Manager, Corporate Services, or designate to negotiate and enter into such leases, licenses, easements and other agreements as may be required to convey to Build Toronto Inc. or its subsidiary such lease, license, easement or other interests as may be required to effect the transactions contemplated in the Project Term Sheet and the Project Agreement, on terms and conditions acceptable to Deputy Director, Corporate Services, in consultation with the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 3. City Council authorize the Deputy City Manager, Corporate Services to transfer at nominal value the lease, license, easement and other interests described in (2) above to Build Toronto Inc. or its subsidiary. 4. City Council authorize the public release of Confidential Attachments 1 and 2 to the report (June 13, 2022) from the Chief Executive Officer, CreateTO, after the expiry of the Project Agreement, at the discretion of the Chief Executive Officer, CreateTO.
GL32.36adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 756-2022.