Award Request for Proposal 9117-19-7051 to GHD Limited for Professional Services for Biosolids Agricultural Land Application Inspection and Due Diligence Review

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The decision

2019-04-17 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-19-7051 Description: For Professional Services for Biosolids Agricultural Land Application Inspection and Due Diligence Review. Recommended Proponent: GHD Limited Contract Award Value: $741,170 net of all applicable taxes and charges $837,522 including all applicable taxes and charges $754,215 net of HST recoveries The contract is expected to start on the date of award and be completed by December 31, 2020.

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Option Period 1 - January 1, 2021 to December 31, 2021 $381,703 net of all applicable taxes and charges $431,324 including all applicable taxes and charges $388,421 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $393,154 net of all applicable taxes and charges $444,264 including all applicable taxes and charges $400,073 net of HST recoveries The total potential cost to the City including the option years is $1,542,708 net of HST recoveries. The total potential contract award is $1,713,110 including all applicable taxes and charges, $1,516,026 net of all applicable taxes and charges. Contract is expected to start on date of award until the fixed date of December 31, 2020 with the option to renew the Contract for two (2) additional and separate one (1) year periods.

On the agenda

As the city filed it

Call Issued: February 1, 2019 Call Closed: February 22, 2019 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Proposals Received for Request for Proposal 9117-19-7051 Proponent Name GHD Limited* The proponent GHD Limited met the minimum requirements.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9117-19-7051 Description: For Professional Services for Biosolids Agricultural Land Application Inspection and Due Diligence Review. Recommended Proponent: GHD Limited Contract Award Value: $741,170 net of all applicable taxes and charges $837,522 including all applicable taxes and charges $754,215 net of HST recoveries The contract is expected to start on the date of award and be completed by December 31, 2020.

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Option Period 1 - January 1, 2021 to December 31, 2021 $381,703 net of all applicable taxes and charges $431,324 including all applicable taxes and charges $388,421 net of HST recoveries Option Period 2 - January 1, 2022 to December 31, 2022 $393,154 net of all applicable taxes and charges $444,264 including all applicable taxes and charges $400,073 net of HST recoveries The total potential cost to the City including the option years is $1, 542,708 net of HST recoveries. The total potential contract award is $1,713,110 including all applicable taxes and charges, $1,516,026 net of all applicable taxes and charges. Contract is expected to start on date of award until the fixed date of December 31, 2020 with the option to renew the Contract for two (2) additional and separate one (1) year periods.

On the record

The item as the City filed it

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