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←Bid Award Panel · 2019-05-15 · 2019.BA25.2

The filed record

Award of Request for Proposal No. 3409-19-0088 to Xerox Canada Ltd., for Managed Print Services for Legacy Devices

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The decision

2019-05-15 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 7, 2019) from the Chief Purchasing Officer: Call Number: Request For Proposal No. 3409-19-0088 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) No. 3409-19-0088 for the provision of Managed Printer Services for Legacy Devices and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Xerox Canada Ltd.

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for a period of five (5) years. This RFP was issued for the City and Participating Agencies (Toronto Transit Commission, Toronto Community Housing Corporation, Toronto Public Library and Toronto Zoo) to award a contract to the highest scoring proponent for the City and for each Participating Agencies (individually) for the maintenance and support of the existing fleet of HP, Kyocera, Lexmark and Xerox Single and Multifunction print Equipment. Recommended Proponent: Xerox Canada Ltd. (City of Toronto, Toronto Zoo and Toronto Public Library) Asca Office Solutions, Inc. (Toronto Community Housing and Toronto Transit Commission) Contract Award Value: $6,761,312.25 net of all applicable taxes and charges $7,640,282.84 including HST $6,880,311.35 net of HST recoveries The total potential cost to the Agencies for the term of five (5) years for the applicable recommended Proponent will be subject to approval from their appropriate authority. Contract is expected to start on date of award and end on April 30, 2024.

On the agenda

As the city filed it

Call Issued: February 25, 2019 Call Closed: April 2, 2019 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request For Proposal No. 3409-19-0088 Proponent Name Asca Office Solutions, Inc. Brains II Solutions, Inc. Motion Technology Solutions Inc. O/A P1inMotion Xerox Canada Ltd. Range of Scores Of the four (4) proposals (for City of Toronto), the highest scoring proposal received 96.2 percent while the lowest scoring proposal received 54.32 percent.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Proposal No. 3409-19-0088 Description: The purpose of this report is to advise on the results of the Request for Proposal (RFP) No. 3409-19-0088 for the provision of Managed Printer Services for Legacy Devices and to seek authority to negotiate and to enter into an Agreement with the recommended proponent Xerox Canada Ltd.

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for a period of five (5) years. This RFP was issued for the City and Participating Agencies (Toronto Transit Commission, Toronto Community Housing Corporation, Toronto Public Library and Toronto Zoo) to award a contract to the highest scoring proponent for the City and for each Participating Agencies (individually) for the maintenance and support of the existing fleet of HP, Kyocera, Lexmark and Xerox Single and Multifunction print Equipment. Recommended Proponent: Xerox Canada Ltd. (City of Toronto, Toronto Zoo and Toronto Public Library) Asca Office Solutions, Inc. (Toronto Community Housing and Toronto Transit Commission) Contract Award Value: $6,761,312.25 net of all applicable taxes and charges $7,640,282.84 including HST $6,880,311.35 net of HST recoveries The total potential cost to the Agencies for the term of five (5) years for the applicable recommended Proponent will be subject to approval from their appropriate authority. Contract is expected to start on date of award and end on April 30, 2024.

    On the record

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