Award of Request for Proposal 9117-18-5093 to CIMA Canada Inc. for the Provision of Consulting Services for Traffic Systems Operations Retainer

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The decision

2019-06-19 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 13, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-18-5093 Description: The Provision of Consulting Services to assist the Transportation Services Division on an "as needed" basis on a range of assignments from the date of award until December 31, 2019 with the option to renew for two (2) additional one year periods.

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Should the option(s) be exercised then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Proponent: CIMA Canada Inc. Contract Award Value: $351,550 net of all applicable taxes and charges $397,252 including HST and all applicable charges $357,737 net of HST recoveries The contract is expected to be start on the date of award to December 31, 2019. Option Year 1 - January 1, 2020 thru December 31, 2020 $356,849 net of all applicable taxes and charges $403,239 including HST and all applicable charges $363,130 net of HST recoveries Option Year 2 - January 1, 2021 thru December 31, 2021 $362,228 net of all applicable taxes and charges $409,318 including HST and all applicable charges $368,603 net of HST recoveries The total potential contract award including all option years for contract award is $1,209,809 including all applicable taxes and charges and $1,070,627 net of all applicable taxes and charges. The total potential cost to the City is $1,089,470 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: January 29, 2019 Call Closed: March 11, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Proposals Received for Request for Proposal 9117-18-5093. Proponents Name IBI Group Parsons Inc. CIMA Canada Inc. Range of Scores: Of the three (3) proposals which passed the minimum technical threshold, the highest scoring proposal received 85.35 marks out of a possible 100 while the lowest scoring proposal received 80.87

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9117-18-5093 Description: The Provision of Consulting Services to assist the Transportation Services Division on an "as needed" basis on a range of assignments from the date of award until December 31, 2019 with the option to renew for two (2) additional one year periods. Should the option(s) be exercised then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

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Recommended Proponent: CIMA Canada Inc. Contract Award Value: $351,550 net of all applicable taxes and charges $397,252 including HST and all applicable charges $357,737 net of HST recoveries The contract is expected to be start on the date of award to December 31, 2019. Option Year 1 - January 1, 2020 thru December 31, 2020 $356,849 net of all applicable taxes and charges $403,239 including HST and all applicable charges $363,130 net of HST recoveries Option Year 2 - January 1, 2021 thru December 31, 2021 $362,228 net of all applicable taxes and charges $409,318 including HST and all applicable charges $368,603 net of HST recoveries The total potential contract award including all option years for contract award is $1,209,809 including all applicable taxes and charges and $1,070,627 net of all applicable taxes and charges. The total potential cost to the City is $1,089,470 net of HST recoveries.

On the record

The item as the City filed it