Award of Request for Quotation No. 3412-19-0233 to CompuCom Canada Co. for the Non-exclusive supply of desktops, notebooks, tablet PC's and related Products and Services

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The decision

2019-09-25 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2019) from the Chief Purchasing Officer: Call Number: RFQ No. 3412-19-0233 Description: For the non-exclusive supply of desktops, notebooks, tablet PC's and related Products and Services for the City of Toronto's Information and Technology Division for a period of three (3) years from the date of Award, with the option to renew the Contract for one (1) additional separate one (1) year period.

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Recommended Bidder: CompuCom Canada Co. Contract Award Value: $18,543,917 net of all applicable taxes and charges $20,954,626 including all applicable taxes and charges $18,870,290 net of HST recoveries Contract is expected to start on the date of award and end on September 19, 2022. Option Year 1: September 20, 2022 to September 19, 2023 If the renewal is exercised, the total amount of the initial contract plus renewal will not exceed the contract award value. The total potential cost to the City, including all option years, is $18,870,290, net of HST recoveries, $20,954,626, including all applicable taxes and charges and $18,543,917, net of all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: August 1, 2019 Call Closed: August 23, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation No. 3412-19-0233 including bid price Bidder Name Bid Price (including H.S.T.) CompuCom $20,954,626.00 ITEX Technology $21,412,212.56 Compugen $22,251,896.02 Staples $38,140,677.84

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ No. 3412-19-0233 Description: For the non-exclusive supply of desktops, notebooks, tablet PC's and related Products and Services for the City of Toronto's Information and Technology Division for a period of three (3) years from the date of Award, with the option to renew the Contract for one (1) additional separate one (1) year period.

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On the record

The item as the City filed it