Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA45.1adopted
Call Issued: May 31, 2019 Call Closed: July 24, 2019 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of proposals received for Request for Proposal 9117-19-0165, including bid price Proponent Name Proposal Price (excluding H.S.T) Golder Associates Ltd. $3,229,386
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 18, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9117-19-0165 Description: Keele Valley Landfill hydrogeological services (2019 to 2023) and associated works Recommended Proponent: Golder Associates Ltd. Contract Award Value: $3,229,386 net of all applicable taxes and charges $3,649,206 including HST and all applicable charges $3,286,223 net of HST recoveries Contract is expected to start within one month of the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9117-19-0165 Description: Keele Valley Landfill hydrogeological services (2019 to 2023) and associated works Recommended Proponent: Golder Associates Ltd. Contract Award Value: $3,229,386 net of all applicable taxes and charges $3,649,206 including HST and all applicable charges $3,286,223 net of HST recoveries Contract is expected to start within one month of the date of award and end on December 31, 2023.
BA45.2adopted
Call Issued: August 1, 2019 Call Closed: August 23, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Quotation No. 3412-19-0233 including bid price Bidder Name Bid Price (including H.S.T.) CompuCom $20,954,626.00 ITEX Technology $21,412,212.56 Compugen $22,251,896.02 Staples $38,140,677.84
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2019) from the Chief Purchasing Officer: Call Number: RFQ No. 3412-19-0233 Description: For the non-exclusive supply of desktops, notebooks, tablet PC's and related Products and Services for the City of Toronto's Information and Technology Division for a period of three (3) years from the date of Award, with the option to renew the Contract for one (1) additional separate one (1) year period. Recommended Bidder: CompuCom Canada Co. Contract Award Value: $18,543,917 net of all applicable taxes and charges $20,954,626 including all applicable taxes and charges $18,870,290 net of HST recoveries Contract is expected to start on the date of award and end on September 19, 2022. Option Year 1: September 20, 2022 to September 19, 2023 If the renewal is exercised, the total amount of the initial contract plus renewal will not exceed the contract award value. The total potential cost to the City, including all option years, is $18,870,290, net of HST recoveries, $20,954,626, including all applicable taxes and charges and $18,543,917, net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFQ No. 3412-19-0233 Description: For the non-exclusive supply of desktops, notebooks, tablet PC's and related Products and Services for the City of Toronto's Information and Technology Division for a period of three (3) years from the date of Award, with the option to renew the Contract for one (1) additional separate one (1) year period. Recommended Bidder: CompuCom Canada Co. Contract Award Value: $18,543,917 net of all applicable taxes and charges $20,954,626 including all applicable taxes and charges $18,870,290 net of HST recoveries Contract is expected to start on the date of award and end on September 19, 2022. Option Year 1: September 20, 2022 to September 19, 2023 If the renewal is exercised, the total amount of the initial contract plus renewal will not exceed the contract award value. The total potential cost to the City, including all option years, is $18,870,290, net of HST recoveries, $20,954,626, including all applicable taxes and charges and $18,543,917, net of all applicable taxes and charges.
BA45.3adopted
Call Issued: July 29, 2019 Call Closed: August 13, 2019 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation No. 4201-19-5043 including bid price Bidder Name Bid Price (including H.S.T.) Gorbern Mechanical Contractors Ltd. $463,968 * Pipe-All Plumbing and Heating Ltd. $512,681 * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 9, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 4201-19-5043 Description: For the non-exclusive supply of materials, labour, supplies and equipment required for Plumbing/Drain Repairs and Services at various City of Toronto Shelters, as and when required, for the period of one year from date of award to September 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gorbern Mechanical Contractors Ltd. Contract Award Value: $410,591 net of all applicable taxes and charges $463,968 including HST and all applicable charges $417,817 net of HST recoveries The contract is expected to start on date of award and end on September 30, 2020 Option Year 1 (October 1, 2020 to September 30, 2021) $422,909 net of all applicable taxes and charges $477,887 including HST and all applicable charges $430,352 net of HST recoveries Option Year 2 (October 1, 2021 to September 30, 2022) $435,596 net of all applicable taxes and charges $492,223 including HST and all applicable charges $443,262 net of HST recoveries Option Year 3 (October 1, 2022 to September 30, 2023) $448,664 net of all applicable taxes and charges $506,990 including HST and all applicable charges $456,560 net of HST recoveries Option Year 4 (October 1, 2023 to September 30, 2024) $462,124 net of all applicable taxes and charges $522,200 including HST and all applicable charges $470,257 net of HST recoveries The total potential contract award including all option years is $2,179,884 net of all applicable taxes and charges, and $2,463,269 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,218,250 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 4201-19-5043 Description: For the non-exclusive supply of materials, labour, supplies and equipment required for Plumbing/Drain Repairs and Services at various City of Toronto Shelters, as and when required, for the period of one year from date of award to September 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gorbern Mechanical Contractors Ltd. Contract Award Value: $410,591 net of all applicable taxes and charges $463,968 including HST and all applicable charges $417,817 net of HST recoveries The contract is expected to start on date of award and end on September 30, 2020 Option Year 1 (October 1, 2020 to September 30, 2021) $422,909 net of all applicable taxes and charges $477,887 including HST and all applicable charges $430,352 net of HST recoveries Option Year 2 (October 1, 2021 to September 30, 2022) $435,596 net of all applicable taxes and charges $492,223 including HST and all applicable charges $443,262 net of HST recoveries Option Year 3 (October 1, 2022 to September 30, 2023) $448,664 net of all applicable taxes and charges $506,990 including HST and all applicable charges $456,560 net of HST recoveries Option Year 4 (October 1, 2023 to September 30, 2024) $462,124 net of all applicable taxes and charges $522,200 including HST and all applicable charges $470,257 net of HST recoveries The total potential contract award including all option years is $2,179,884 net of all applicable taxes and charges, and $2,463,269 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,218,250 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).
BA45.4adopted
Call Issued: July 26, 2019 Call Closed: August 20, 2019 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender No. 212-2019 Bidder Name Evaluated Bid Price (including H.S.T.) Semple Gooder $2,051,612.29 Triumph Roofing $2,103,730.04 Flynn Canada $2,549,867.60 Duron Ontario $3,297,905.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2019) from the Chief Purchasing Officer: Call Number: Tender 212-2019 Description: Roofing replacement at Wesburn Manor Long-Term Care Home. Recommended Bidder: Semple Gooder Roofing Corporation Contract Award Value: $1,815,587 net of all applicable taxes and charges $2,051,613 including HST and all applicable charges $1,847,541 net of HST recoveries
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender 212-2019 Description: Roofing replacement at Wesburn Manor Long-Term Care Home. Recommended Bidder: Semple Gooder Roofing Corporation Contract Award Value: $1,815,587 net of all applicable taxes and charges $2,051,613 including HST and all applicable charges $1,847,541 net of HST recoveries
BA45.5adopted
Call Issued: July 4, 2019 Call Closed: August 27, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Doc. No. 1854281986 including bid price. Bidder Name Bid Price (Including H.S.T.) MJ Dixon Construction Ltd. $9,371,090 ROSSCLAIR Contractors Inc. $10,820,541 Strut-Con Construction Ltd.* $10,717,259 Direct Construction Company Ltd.* $13,911,995 * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2019) from the Chief Purchasing Officer: Call Number: Tender Doc. No. 1854281986 Description: Renovation of a Seniors Shelter, Located at 2671 Islington Ave. Recommended Bidder: MJ Dixon Construction Limited Contract Award Value: $8,293,000 net of all applicable taxes and charges $9,371,090 including HST and all applicable charges $8,438,957 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Doc. No. 1854281986 Description: Renovation of a Seniors Shelter, Located at 2671 Islington Ave. Recommended Bidder: MJ Dixon Construction Limited Contract Award Value: $8,293,000 net of all applicable taxes and charges $9,371,090 including HST and all applicable charges $8,438,957 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.