Award of Request for Quotation No. 4201-19-5043 to Gorbern Mechanical Contractors Ltd. for the Plumbing/Drain Repairs and Services at various City of Toronto Shelters

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The decision

2019-09-25 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 9, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 4201-19-5043 Description: For the non-exclusive supply of materials, labour, supplies and equipment required for Plumbing/Drain Repairs and Services at various City of Toronto Shelters, as and when required, for the period of one year from date of award to September 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s).

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Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gorbern Mechanical Contractors Ltd. Contract Award Value: $410,591 net of all applicable taxes and charges $463,968 including HST and all applicable charges $417,817 net of HST recoveries The contract is expected to start on date of award and end on September 30, 2020 Option Year 1 (October 1, 2020 to September 30, 2021) $422,909 net of all applicable taxes and charges $477,887 including HST and all applicable charges $430,352 net of HST recoveries Option Year 2 (October 1, 2021 to September 30, 2022) $435,596 net of all applicable taxes and charges $492,223 including HST and all applicable charges $443,262 net of HST recoveries Option Year 3 (October 1, 2022 to September 30, 2023) $448,664 net of all applicable taxes and charges $506,990 including HST and all applicable charges $456,560 net of HST recoveries Option Year 4 (October 1, 2023 to September 30, 2024) $462,124 net of all applicable taxes and charges $522,200 including HST and all applicable charges $470,257 net of HST recoveries The total potential contract award including all option years is $2,179,884 net of all applicable taxes and charges, and $2,463,269 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,218,250 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: July 29, 2019 Call Closed: August 13, 2019 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation No. 4201-19-5043 including bid price Bidder Name Bid Price (including H.S.T.) Gorbern Mechanical Contractors Ltd. $463,968 * Pipe-All Plumbing and Heating Ltd. $512,681 * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 4201-19-5043 Description: For the non-exclusive supply of materials, labour, supplies and equipment required for Plumbing/Drain Repairs and Services at various City of Toronto Shelters, as and when required, for the period of one year from date of award to September 30, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s).

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On the record

The item as the City filed it