Award of Doc Number 1949697943 to Parente Garage Ltd. for Periodic Mandatory Commercial Vehicle Inspection and Repairs

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The decision

2019-12-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2019) from the Chief Purchasing Officer: Call Number: Doc Number 1949697943 Description: For the non-exclusive supply of all labour, materials, equipment and facilities necessary to perform Maintenance Inspections and service, Periodic Mandatory

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Commercial Vehicle Inspection (P.M.C.V.I.), repairs identified as a result of these inspections, general repairs, running repairs and emergency road service on Class 8 Trucks for the City of Toronto's Fleet Services Division on an as and when required basis for a period of the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Bidder: Parente Garage Ltd. Contract Award Value: $ 1,016,193 net of all applicable taxes and charges (including 25 percent contingency) $ 1,148,298 including HST and all applicable charges $ 1,034,078 net of HST recoveries Contract is expected to start on February 1, 2020 and end on January 31, 2021 Option Year 1 (February 1, 2021 to January 31, 2022) $1,046,679 net of all applicable taxes and charges (including 25 percent contingency) $1,182,747 including all applicable taxes and charges $1,065,101 net of HST recoveries Option Year 2 (February 1, 2022 to January 31, 2023) $1,078,079 net of all applicable taxes and charges (including 25 percent contingency) $1,218,229 including all applicable taxes and charges $1,097,053 net of HST recoveries Option Year 3 (February 1, 2023 to January 31, 2024) $1,110,421 net of all applicable taxes and charges (including 25 percent contingency) $1,254,776 including all applicable taxes and charges $1,129,964 net of HST recoveries Option Year 4 (February 1, 2024 to January 31, 2025) $1,143,733 net of all applicable taxes and charges (including 25 percent contingency) $1,292,418 including all applicable taxes and charges $1,163,863 net of HST recoveries The total potential contract award including all option years is $5,490,059 net of HST recoveries, $6,096,469 including all applicable taxes and charges and $5,395,105 net of all applicable taxes and charges. The above cost calculations reflect a 25 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.

On the agenda

As the city filed it

Call Issued: September 24, 2019 Call Closed: November 13, 2019 Number of Addenda Issued: 4 Number of Bids: 4 Table 2: Summary of Bids Received (net of all taxes and charges) Bidder Name Evaluated Bid Price (including H.S.T.) Parente Garage $812,954.78 BDS Fleet Service $1,012,430.64 (including 2 percent prompt payment) Mississauga Bus, Coach & Truck Repair Inc. $1,460,357.13 (including 1 percent prompt payment) Norseman Truck & Trailer Services Ltd. Non-Compliant

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 1949697943 Description: For the non-exclusive supply of all labour, materials, equipment and facilities necessary to perform Maintenance Inspections and service, Periodic Mandatory Commercial Vehicle Inspection (P.M.C.V.I.), repairs identified as a result of these inspections, general repairs, running repairs and emergency road service on Class 8 Trucks for the City of Toronto's Fleet Services Division on an as and when required basis for a period of the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Recommended Bidder: Parente Garage Ltd. Contract Award Value: $ 1,016,193 net of all applicable taxes and charges (including 25 percent contingency) $ 1,148,298 including HST and all applicable charges $ 1,034,078 net of HST recoveries Contract is expected to start on February 1, 2020 and end on January 31, 2021 Option Year 1 (February 1, 2021 to January 31, 2022) $1,046,679 net of all applicable taxes and charges (including 25 percent contingency) $1,182,747 including all applicable taxes and charges $1,065,101 net of HST recoveries Option Year 2 (February 1, 2022 to January 31, 2023) $1,078,079 net of all applicable taxes and charges (including 25 percent contingency) $1,218,229 including all applicable taxes and charges $1,097,053 net of HST recoveries Option Year 3 (February 1, 2023 to January 31, 2024) $1,110,421 net of all applicable taxes and charges (including 25 percent contingency) $1,254,776 including all applicable taxes and charges $1,129,964 net of HST recoveries Option Year 4 (February 1, 2024 to January 31, 2025) $1,143,733 net of all applicable taxes and charges (including 25 percent contingency) $1,292,418 including all applicable taxes and charges $1,163,863 net of HST recoveries The total potential contract award including all option years is $5,490,059 net of HST recoveries, $6,096,469 including all applicable taxes and charges and $5,395,105 net of all applicable taxes and charges. The above cost calculations reflect a 25 percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.

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