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Bid Award Panel · 2020-11-10 · 2020.BA110.2

The filed record

Award of Ariba Doc Number DOC2602452558 to 614128 Ontario Ltd. o/a Trisan Construction for Part A and Part B for Repairs of Sewer Systems and Appurtenances at Various Locations for Toronto Water Division

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The decision

2020-11-10 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2020) from the Chief Procurement Officer: Solicitation Number: Tender Call Number DOC 2602452558 (190-2020); Contract Number 20TW-DC-313OCS (Part A) and 20TW-DC-314OCS (Part B) Description: Request for Tender (RFT) Number 190-2020, for Repairs of Sewer Systems and Appurtenances for Various Locations within the City of Toronto 20TW-DC-313OCS (Part A) and 20TW-DC-314OCS (Part B) Initial award shall be from date of award to October 31, 2021 with the option to renew the contract for one (1) additional one (1) year period.

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Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: 614128 Ontario Ltd. o/a Trisan Construction Part B: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: Part A: From the date of award to October 31, 2021 $ 3,182,270 net of all applicable taxes and charges $ 3,595,965 including all applicable taxes and charges $ 3,238,278 net of HST recoveries Option Period 1 - November 1, 2021 to October 31, 2022 $3,277,738 net of all applicable taxes and charges $3,703,844 including all applicable taxes and charges $3,335,426 net of HST recoveries The total potential cost for Part A including the option period is $6,573,704 net of HST recoveries, $6,460,008 net of all taxes and charges and $7,299,809 including all applicable taxes and charges. Part B: From the date of award to October 31, 2021 $3,814,950 net of all applicable taxes and charges $4,310,894 including all applicable taxes and charges $3,882,093 net of HST recoveries Option Period 1 - November 1, 2021 to October 31, 2022 $3,929,398 net of all applicable taxes and charges $4,440,220 including all applicable taxes and charges $3,998,556 net of HST recoveries The total potential cost for Part B including the optional period is $7,880,649 net of HST recoveries, $7,744,348 net of all taxes and charges and $8,751,114 including all applicable taxes and charges. The total potential cost to the City including the optional period for both parts is $14,454,353 net of HST recoveries. The total potential contract award is $16,050,923 including all applicable taxes and charges, $14,204,356 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on October 31, 2021 with the option to renew the Contract for one (1) additional separate one (1) year period. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: September 10, 2020 Solicitation Closed: October 19, 2020 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call Number DOC 2602452558 (Part A) including bid price Supplier Name Bid Price (including H.S.T.)* 614128 Ontario Ltd. o/a Trisan Construction $3,313,465 OJCR Construction Ltd. $3,756,911 Rafat General Contractor Inc. $3,912,851 Vipe Construction Ltd.

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$4,318,521 CRCE Construction Ltd. $5,067,711 *Pursuant to the Request for Tender document the contract award value includes contingency. Table 3: Summary of Bids received for Tender Call No. DOC2602452558 (Part B) including bid price Supplier Name Bid Price (including H.S.T.)* 614128 Ontario Ltd. o/a Trisan Construction $4,028,393 Rafat General Contractor Inc. $4,336,601 OJCR Construction Ltd. $4,436,041 Vipe Construction Ltd. $5,284,106 CRCE Construction Ltd. $6,143,471 *Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Tender Call Number DOC 2602452558 (190-2020); Contract Number 20TW-DC-313OCS (Part A) and 20TW-DC-314OCS (Part B) Description: Request for Tender (RFT) Number 190-2020, for Repairs of Sewer Systems and Appurtenances for Various Locations within the City of Toronto 20TW-DC-313OCS (Part A) and 20TW-DC-314OCS (Part B) Initial award shall be from date of award to October 31, 2021 with the option to renew the contract for one (1) additional one (1) year period.

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Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: 614128 Ontario Ltd. o/a Trisan Construction Part B: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: Part A: From the date of award to October 31, 2021 $ 3,182,270 net of all applicable taxes and charges $ 3,595,965 including all applicable taxes and charges $ 3,238,278 net of HST recoveries Option Period 1 - November 1, 2021 to October 31, 2022 $3,277,738 net of all applicable taxes and charges $3,703,844 including all applicable taxes and charges $3,335,426 net of HST recoveries The total potential cost for Part A including the option period is $6,573,704 net of HST recoveries, $6,460,008 net of all taxes and charges and $7,299,809 including all applicable taxes and charges. Part B: From the date of award to October 31, 2021 $3,814,950 net of all applicable taxes and charges $4,310,894 including all applicable taxes and charges $3,882,093 net of HST recoveries Option Period 1 - November 1, 2021 to October 31, 2022 $3,929,398 net of all applicable taxes and charges $4,440,220 including all applicable taxes and charges $3,998,556 net of HST recoveries The total potential cost for Part B including the optional period is $7,880,649 net of HST recoveries, $7,744,348 net of all taxes and charges and $8,751,114 including all applicable taxes and charges. The total potential cost to the City including the optional period for both parts is $14,454,353 net of HST recoveries. The total potential contract award is $16,050,923 including all applicable taxes and charges, $14,204,356 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on October 31, 2021 with the option to renew the Contract for one (1) additional separate one (1) year period. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

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