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←Bid Award Panel · 2020-11-10 · 2020.BA110.7

The filed record

Award of Ariba Doc Number 2588061322 to Across Canada Construction Limited for Winter Maintenance Services including Snow and/or Ice Clearing, Melting, Disposal, and Salting Services for Various Toronto Water Facilities

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The decision

2020-11-10 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 3, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Ariba Doc Number 2588061322. Description: For the supply of all labour, materials and equipment required to provide Winter Maintenance Services including Snow and/or Ice clearing, melting, disposal, and salting services for various Toronto Water facilities from November 1, 2020 to October 31, 2021, with an option to renew the contract for an additional four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Across Canada Construction Limited Contract Award Value: $ 393,621 net of all applicable taxes and charges $ 444,792 including HST and all applicable charges $ 400,549 of HST recoveries Contract is expected to start on the date of award and end on October 31, 2021. Option Year 1 -November 1, 2021 to October 31, 2022 $ 405,430 net of all applicable taxes and charges $ 458,136 including all applicable taxes and charges $ 412,566 net of HST recoveries Option Year 2- November 1 2022 to October 31, 2023 $ 417,593 net of all applicable taxes and charges $ 471,880 including all applicable taxes and charges $ 424,942 net of HST recoveries Option Year 3- November 1, 2023 to October 31, 2024 $ 430,121 net of all applicable taxes and charges $ 486,036 including all applicable taxes and charges $ 437,691 net of HST recoveries Option Year 4 -November 1, 2024 to October 31, 2025 $ 443,024 net of all applicable taxes and charges $ 500,617 including all applicable taxes and charges $ 450,821 net of HST recoveries The total potential cost to the City including all optional years is $2,126,569 net of HST recoveries. The total potential contract award is $2,089,789 net of all applicable taxes and charges, and $2,361,461 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: September 1, 2020 Call Closed: October 2, 2020 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 2588061322 including bid price Bidder Bid Price (excluding H.S.T.) Across Canada Construction Limited $ 342,279.00 ** CSL GROUP LTD $ 1,885,614 2574190 Ont Inc. dba The Grounds Guys of Toronto $ 2,120,715 Upper Canada Road Services Inc. $3,552,000 **Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Ariba Doc Number 2588061322. Description: For the supply of all labour, materials and equipment required to provide Winter Maintenance Services including Snow and/or Ice clearing, melting, disposal, and salting services for various Toronto Water facilities from November 1, 2020 to October 31, 2021, with an option to renew the contract for an additional four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Across Canada Construction Limited Contract Award Value: $ 393,621 net of all applicable taxes and charges $ 444,792 including HST and all applicable charges $ 400,549 of HST recoveries Contract is expected to start on the date of award and end on October 31, 2021. Option Year 1 -November 1, 2021 to October 31, 2022 $ 405,430 net of all applicable taxes and charges $ 458,136 including all applicable taxes and charges $ 412,566 net of HST recoveries Option Year 2- November 1 2022 to October 31, 2023 $ 417,593 net of all applicable taxes and charges $ 471,880 including all applicable taxes and charges $ 424,942 net of HST recoveries Option Year 3- November 1, 2023 to October 31, 2024 $ 430,121 net of all applicable taxes and charges $ 486,036 including all applicable taxes and charges $ 437,691 net of HST recoveries Option Year 4 -November 1, 2024 to October 31, 2025 $ 443,024 net of all applicable taxes and charges $ 500,617 including all applicable taxes and charges $ 450,821 net of HST recoveries The total potential cost to the City including all optional years is $2,126,569 net of HST recoveries. The total potential contract award is $2,089,789 net of all applicable taxes and charges, and $2,361,461 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

    On the record

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