Award of Ariba Doc. No. 2526121266 to OnX Enterprise Solutions Ltd. for the Supply of Various Types of Broadcom/Symantec Products and Maintenance and Support Services for the Technology Services Division

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The decision

2020-12-16 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 10, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2526121266 Description: The non-exclusive supply of various types of Broadcom/Symantec products and Maintenance Support Services for a period of five (5) years.

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Recommended Supplier: OnX Enterprise Solutions Ltd. (Part A and B) Contract Award Value: Part A - Support Renewal: $4,553,995 net of all applicable taxes and charges $5,146,014 including HST and all applicable charges $4,634,145 net of HST recoveries Part B - New product procurement: $1,451,446 net of all applicable taxes and charges $1,640,134 including HST and all applicable charges $1,476,991 net of HST recoveries The contract for both parts is expected to start on date of award and end on October 31, 2025. The total contract award identified in this report for both parts is $6,005,441 net of all applicable taxes and charges, $6,786,148 including all applicable taxes and charges. The total cost to the City for both parts is $6,111,136 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: August 10, 2020 Solicitation Closed: September 25, 2020 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for RFQ, Ariba Doc. No. 2526121266 including bid price for Part A - Support Renewal: Supplier Name Bid Price (including H.S.T.) *Staples Business Advantage Canada $2,753,014.94 OnX Enterprise Solutions Ltd. $5,146,014.21 GoSecure Inc. (GoSecure) $5,258,920.25 * Supplier was found non-compliant with mandatory requirements.

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Table 3: Summary of Bids Received for RFQ, Ariba Doc. No. 2526121266 including bid price for Part B - New product procurement: Supplier Name Bid Price (including H.S.T.) *Staples Business Advantage Canada $1,140,958.29 OnX Enterprise Solutions Ltd. $1,640,133.55 GoSecure Inc. (GoSecure) $1,866,241.41 * Supplier was found non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2526121266 Description: The non-exclusive supply of various types of Broadcom/Symantec products and Maintenance Support Services for a period of five (5) years. Recommended Supplier: OnX Enterprise Solutions Ltd. (Part A & B) Contract Award Value:

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Part A - Support Renewal: $4,553,995 net of all applicable taxes and charges $5,146,014 including HST and all applicable charges $4,634,145 net of HST recoveries Part B - New product procurement: $1,451,446 net of all applicable taxes and charges $1,640,134 including HST and all applicable charges $1,476,991 net of HST recoveries The contract for both parts is expected to start on date of award and end on October 31, 2025. The total contract award identified in this report for both parts is $6,005,441 net of all applicable taxes and charges, $6,786,148 including all applicable taxes and charges. The total cost to the City for both parts is $6,111,136 net of HST recoveries.

On the record

The item as the City filed it