Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA114.1adopted
Solicitation Issued: August 10, 2020 Solicitation Closed: September 25, 2020 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for RFQ, Ariba Doc. No. 2526121266 including bid price for Part A - Support Renewal: Supplier Name Bid Price (including H.S.T.) *Staples Business Advantage Canada $2,753,014.94 OnX Enterprise Solutions Ltd. $5,146,014.21 GoSecure Inc. (GoSecure) $5,258,920.25 * Supplier was found non-compliant with mandatory requirements. Table 3: Summary of Bids Received for RFQ, Ariba Doc. No. 2526121266 including bid price for Part B - New product procurement: Supplier Name Bid Price (including H.S.T.) *Staples Business Advantage Canada $1,140,958.29 OnX Enterprise Solutions Ltd. $1,640,133.55 GoSecure Inc. (GoSecure) $1,866,241.41 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 10, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2526121266 Description: The non-exclusive supply of various types of Broadcom/Symantec products and Maintenance Support Services for a period of five (5) years. Recommended Supplier: OnX Enterprise Solutions Ltd. (Part A and B) Contract Award Value: Part A - Support Renewal: $4,553,995 net of all applicable taxes and charges $5,146,014 including HST and all applicable charges $4,634,145 net of HST recoveries Part B - New product procurement: $1,451,446 net of all applicable taxes and charges $1,640,134 including HST and all applicable charges $1,476,991 net of HST recoveries The contract for both parts is expected to start on date of award and end on October 31, 2025. The total contract award identified in this report for both parts is $6,005,441 net of all applicable taxes and charges, $6,786,148 including all applicable taxes and charges. The total cost to the City for both parts is $6,111,136 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2526121266 Description: The non-exclusive supply of various types of Broadcom/Symantec products and Maintenance Support Services for a period of five (5) years. Recommended Supplier: OnX Enterprise Solutions Ltd. (Part A & B) Contract Award Value: Part A - Support Renewal: $4,553,995 net of all applicable taxes and charges $5,146,014 including HST and all applicable charges $4,634,145 net of HST recoveries Part B - New product procurement: $1,451,446 net of all applicable taxes and charges $1,640,134 including HST and all applicable charges $1,476,991 net of HST recoveries The contract for both parts is expected to start on date of award and end on October 31, 2025. The total contract award identified in this report for both parts is $6,005,441 net of all applicable taxes and charges, $6,786,148 including all applicable taxes and charges. The total cost to the City for both parts is $6,111,136 net of HST recoveries.
BA114.2adopted
Solicitation Issued: August 5, 2020 Solicitation Closed: September 8, 2020 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc. No. 2549084075 including bid price. Supplier Name Bid Price (including H.S.T.)* Capital Sewer Services Inc. $10,556,541 * Pursuant to the Request for Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 09, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Number DOC 2549084075, Contract Number 20ECS-LU-03TT Description: RFT Number175-2020 for the Rehabilitation of High Level Interceptor from Jonathan Ashbridge Park to Ashbridges Bay Treatment Plant and the Rehabilitation of a Local Sewer on Woodward Avenue. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $10,276,279 net of all applicable taxes and charges $11,612,196 including HST and all applicable charges $10,457,142 net of HST recoveries Contract is expected to start on January 1, 2021 and end on June 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) No. DOC2549084075, Contract No. 20ECS-LU-03TT Description: RFT No.175-2020 for the Rehabilitation of High Level Interceptor from Jonathan Ashbridge Park to Ashbridges Bay Treatment Plant and the Rehabilitation of a Local Sewer on Woodward Avenue. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $10,276,279 net of all applicable taxes and charges $11,612,196 including HST and all applicable charges $10,457,142 net of HST recoveries Contract is expected to start on January 1, 2021 and end on June 30, 2022.
BA114.3adopted
Solicitation Issued: August 27, 2020 Solicitation Closed: September 28, 2020 Number of Addenda Issued: Five (5) Number of Bids: Three (3) Table 2: Summary of Bids Received for RFT No.174-2020 Doc2580066590 Supplier Name Bid Price (Including H.S.T.)* Clean Water Works Inc. $2,588,830 Capital Sewer Services Inc.** $4,372,073 Insituform Technologies Ltd. $4,598,736 * Pursuant to the Request for Tender document the contract award price includes contingency ** Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 09, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Number Doc 2580066590, Contract Number 20TW-CTS-11CWD Description: For Full Length Trenchless Rehabilitation of Large Diameter Circular and Non Circular Gravity Sewers and Related Works at Various Locations in the City of Toronto (Wards 4, 5, 15, 18, 20, 21, 23, and 25) Recommended Supplier: Clean Water Works Inc. Contract Award Value: $2,591,000 net of all applicable taxes and charges $2,927,830 including HST and all applicable charges $2,636,602 net of HST recoveries Contract is expected to start on date of award and end March 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) No. Doc2580066590, Contract No. 20TW-CTS-11CWD Description: For Full Length Trenchless Rehabilitation of Large Diameter Circular and Non Circular Gravity Sewers and Related Works at Various Locations in the City of Toronto (Wards 4, 5, 15, 18, 20, 21, 23, and 25) Recommended Supplier: Clean Water Works Inc. Contract Award Value: $2,591,000 net of all applicable taxes and charges $2,927,830 including HST and all applicable charges $2,636,602 net of HST recoveries Contract is expected to start on date of award and end March 31, 2024.
BA114.4adopted
Solicitation Issued: September 15, 2020 Solicitation Closed: October 14, 2020 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for RFP Doc. No.2583515658 Adpearl inc* Bayshore HealthCare Adpearl inc* Bayshore HealthCare Helping Hands Nursing Services* Oncidium Inc* Spectrum Health Care LP * Suppliers did not meet the minimum technical scoring threshold of 75 percent to move forward in the evaluation to Stage 3 - Cost of Services Range of total scores 18 - 90
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 04, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposals (RFP) Number Doc 2583515658 Description: This RFP is to select a qualified vendor for the provision of Registered Practical Nurses (RPNs) to administer and set up Clinics for the City of Toronto Public Health immunizations programs. The term of the agreement is to be for a period of one (1) year from January 1, 2021 to December 31, 2021 with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. The Request for Proposal (RFP was divided into two categories 1. Category 1 Day to Day Clinics Fall Influenza Program School-based Immunization Program Cold Chain Inspection Program Immunization Clinics for Students Program 2. Category 2 Emergency Outbreak Clinics Emergency Outbreak Clinics Should the option(s) to renew be exercised, the Medical Officer of Health will request the Chief Procurement Officer of Purchasing and Materials Management Division (PMMD) to process the necessary contract renewal under the same terms and conditions. Recommended Supplier: Bayshore HealthCare (Category 1 and 2) Contract Award Value: January 1, 2021 to December 31, 2021 $8,410,800 net of all applicable taxes and charges $9,504,206 including HST and all applicable charges $8,558,830 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2022 $4,390,368 net of all applicable taxes and charges $4,961,115 including HST and all applicable charges $4,467,638 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2023 $2,058,840 net of all applicable taxes and charges $2,326,489 including HST and all applicable charges $2,095,075 net of HST recoveries Option Period 3 - January 1, 2024 to December 31, 2024 $2,076,936 net of all applicable taxes and charges $2,346,937 including HST and all applicable charges $2,113,490 net of HST recoveries Option Period 4 - January 1, 2025 to December 31, 2025 $2,094,876 net of all applicable taxes and charges $2,367,209 including HST and all applicable charges $2,131,745 net of HST recoveries The total potential contract award is $21,505,956 including all applicable taxes and charges and $19,031,820 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $19,366,780 net of HST recoveries, The contract is expected to start on January 1, 2021 and end on December 31, 2021 with an option to exercise option years 1, 2, 3, and 4 renewals, depending on performance review and budget availability. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals (RFP) No. Doc2583515658 Description: This RFP is to select a qualified vendor for the provision of Registered Practical Nurses (RPNs) to administer and set up Clinics for the City of Toronto Public Health immunizations programs. The term of the agreement is to be for a period of one (1) year from January 1, 2021 to December 31, 2021 with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. The Request for Proposal (RFP was divided into two categories 1. Category 1 Day to Day Clinics Fall Influenza Program School-based Immunization Program Cold Chain Inspection Program Immunization Clinics for Students Program 2. Category 2 Emergency Outbreak Clinics Emergency Outbreak Clinics Should the option(s) to renew be exercised, the Medical Officer of Health will request the Chief Procurement Officer of Purchasing and Materials Management Division (PMMD) to process the necessary contract renewal under the same terms and conditions. Recommended Supplier: Bayshore HealthCare (Category 1 and 2) Contract Award Value: January 1, 2021 to December 31, 2021 $8,410,800 net of all applicable taxes and charges $9,504,206 including HST and all applicable charges $8,558,830 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2022 $4,390,368 net of all applicable taxes and charges $4,961,115 including HST and all applicable charges $4,467,638 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2023 $2,058,840 net of all applicable taxes and charges $2,326,489 including HST and all applicable charges $2,095,075 net of HST recoveries Option Period 3 - January 1, 2024 to December 31, 2024 $2,076,936 net of all applicable taxes and charges $2,346,937 including HST and all applicable charges $2,113,490 net of HST recoveries Option Period 4 - January 1, 2025 to December 31, 2025 $2,094,876 net of all applicable taxes and charges $2,367,209 including HST and all applicable charges $2,131,745 net of HST recoveries The total potential contract award is $21,505,956 including all applicable taxes and charges and $19,031,820 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $19,366,780 net of HST recoveries, The contract is expected to start on January 1, 2021 and end on December 31, 2021 with an option to exercise option years 1, 2, 3, and 4 renewals, depending on performance review and budget availability. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA114.5adopted
Solicitation Issued: October 2, 2020 Solicitation Closed: November 2, 2020 Number of Addenda Issued: One (2) Number of Bids: Two [2] Table 2: Summary of Bids Received for Ariba Doc No. 2643695424 including bid price Bidder Bid Price (including H.S.T.) Chemtrade Chemicals Canada Ltd $1,892,004 Kemira Water Solutions Canada Inc. $2,421,635
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 09, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number DOC 2643695424 Description: The supply and delivery of Aluminum Sulphate for the City of Toronto's Toronto Water Division, for a period of two (2) years and four (4) months from date of award with an option to renew the contract by two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. Note: Should the option(s) be exercised, then the Client Division Head, the General Manager, Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Chemtrade Chemicals Canada Ltd Contract Award Value: $1,674,340 net of all applicable taxes and charges $1,892,004 including HST and all applicable charges $1,703,808 net of HST recoveries Contract is expected to start on January 1, 2021 and end on April 30, 2023. Option Year 1 - May 1, 2023 to April 30, 2024 $739,102 net of all applicable taxes and charges $835,185 including HST and all applicable charges $752,110 net of HST recoveries Option Year 2 - May 1, 2024 to April 30, 2025 $761,275 net of all applicable taxes and charges $860,240 including all applicable taxes and charges $774,673 net of HST recoveries The total potential cost to the City including all optional years is $3,230,591 net of HST recoveries. The total potential contract award is $3,174,716 net of all applicable taxes and charges, and $3,587,429 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) No. DOC2643695424 Description: The supply and delivery of Aluminum Sulphate for the City of Toronto's Toronto Water Division, for a period of two (2) years and four (4) months from date of award with an option to renew the contract by two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation. Note: Should the option(s) be exercised, then the Client Division Head, the General Manager, Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Chemtrade Chemicals Canada Ltd Contract Award Value: $1,674,340 net of all applicable taxes and charges $1,892,004 including HST and all applicable charges $1,703,808 net of HST recoveries Contract is expected to start on January 1, 2021 and end on April 30, 2023. Option Year 1 - May 1, 2023 to April 30, 2024 $739,102 net of all applicable taxes and charges $835,185 including HST and all applicable charges $752,110 net of HST recoveries Option Year 2 - May 1, 2024 to April 30, 2025 $761,275 net of all applicable taxes and charges $860,240 including all applicable taxes and charges $774,673 net of HST recoveries The total potential cost to the City including all optional years is $3,230,591 net of HST recoveries. The total potential contract award is $3,174,716 net of all applicable taxes and charges, and $3,587,429 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI)
BA114.6adopted
Solicitation Issued: October 16, 2020 Solicitation Closed: November 5, 2020 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for RFQ, Ariba doc. No 2648557553 including bid price for Part A - AWS Supplier Name Bid Price (including H.S.T.) TeraMach Technologies Inc. $2,624,425.00 USD Onix Networking Canada, Inc. $2,825,000.00 USD OnX Enterprise Solutions Ltd. $2,892,800.00 USD Table 3: Summary of Bids Received for RFQ, Ariba doc. No 2648557553 including bid price for Part B - GCP Supplier Name Bid Price (including H.S.T.) TeraMach Technologies Inc. $596,075.00 USD Onix Networking Canada, Inc. $604,550.00 USD OnX Enterprise Solutions Ltd. $632,800.00 USD SADA Systems Canada Inc. $649,750.00 USD Yellow Pencil Inc. $649,750.00 USD
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 10, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2648557553 Description: For the non-exclusive supply of Amazon Web Services (AWS) Cloud Subscription Services, Google Cloud Platform (GCP) Subscription Services and Professional Services for a period of five (5) years. Recommended Supplier: TeraMach Technologies Inc. Contract Award Value: Part A - Amazon Web Services (AWS): $2,322,500 USD net of all applicable taxes and charges $2,624,425 USD including HST and all applicable charges $2,363,376 USD net of HST recoveries Part B - Google Cloud Platform (GCP): $527,500 USD net of all applicable taxes and charges $596,075 USD including HST and all applicable charges $536,784 USD net of HST recoveries The total contract award identified in this report for combined both Part A and B is $3,220,500 USD ($4,251,060 CAD) including all applicable taxes and charges. The cost to the City is $2,900,160 USD ($3,828,211 CAD) net of HST recoveries. The contract is expected to start on December 30, 2020 and end on December 29, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2648557553 Description: For the non-exclusive supply of Amazon Web Services (AWS) Cloud Subscription Services, Google Cloud Platform (GCP) Subscription Services and Professional Services for a period of five (5) years. Recommended Supplier: TeraMach Technologies Inc. Contract Award Value: Part A - Amazon Web Services (AWS): $2,322,500 USD net of all applicable taxes and charges $2,624,425 USD including HST and all applicable charges $2,363,376 USD net of HST recoveries Part B - Google Cloud Platform (GCP): $527,500 USD net of all applicable taxes and charges $596,075 USD including HST and all applicable charges $536,784 USD net of HST recoveries The total contract award identified in this report for combined both Part A and B is $3,220,500 USD ($4,251,060 CAD) including all applicable taxes and charges. The cost to the City is $2,900,160 USD ($3,828,211 CAD) net of HST recoveries. The contract is expected to start on December 30, 2020 and end on December 29, 2025.