Award of Ariba Doc. No 2648557553 to TeraMach Technologies Inc. for the Non-exclusive Supply of Amazon Web Services (AWS) Cloud Subscription Services, Google Cloud Platform (GCP) Subscription Services and Professional Services for the Technology Services Division

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The decision

2020-12-16 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 10, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2648557553 Description: For the non-exclusive supply of Amazon Web Services (AWS) Cloud Subscription Services, Google Cloud Platform (GCP) Subscription Services and Professional Services for a period of five (5) years.

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Recommended Supplier: TeraMach Technologies Inc. Contract Award Value: Part A - Amazon Web Services (AWS): $2,322,500 USD net of all applicable taxes and charges $2,624,425 USD including HST and all applicable charges $2,363,376 USD net of HST recoveries Part B - Google Cloud Platform (GCP): $527,500 USD net of all applicable taxes and charges $596,075 USD including HST and all applicable charges $536,784 USD net of HST recoveries The total contract award identified in this report for combined both Part A and B is $3,220,500 USD ($4,251,060 CAD) including all applicable taxes and charges. The cost to the City is $2,900,160 USD ($3,828,211 CAD) net of HST recoveries. The contract is expected to start on December 30, 2020 and end on December 29, 2025.

On the agenda

As the city filed it

Solicitation Issued: October 16, 2020 Solicitation Closed: November 5, 2020 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received for RFQ, Ariba doc. No 2648557553 including bid price for Part A - AWS Supplier Name Bid Price (including H.S.T.) TeraMach Technologies Inc. $2,624,425.00 USD Onix Networking Canada, Inc. $2,825,000.00 USD OnX Enterprise Solutions Ltd. $2,892,800.00 USD Table 3: Summary of Bids Received for RFQ, Ariba doc.

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No 2648557553 including bid price for Part B - GCP Supplier Name Bid Price (including H.S.T.) TeraMach Technologies Inc. $596,075.00 USD Onix Networking Canada, Inc. $604,550.00 USD OnX Enterprise Solutions Ltd. $632,800.00 USD SADA Systems Canada Inc. $649,750.00 USD Yellow Pencil Inc. $649,750.00 USD

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2648557553 Description: For the non-exclusive supply of Amazon Web Services (AWS) Cloud Subscription Services, Google Cloud Platform (GCP) Subscription Services and Professional Services for a period of five (5) years. Recommended Supplier: TeraMach Technologies Inc.

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Contract Award Value: Part A - Amazon Web Services (AWS): $2,322,500 USD net of all applicable taxes and charges $2,624,425 USD including HST and all applicable charges $2,363,376 USD net of HST recoveries Part B - Google Cloud Platform (GCP): $527,500 USD net of all applicable taxes and charges $596,075 USD including HST and all applicable charges $536,784 USD net of HST recoveries The total contract award identified in this report for combined both Part A and B is $3,220,500 USD ($4,251,060 CAD) including all applicable taxes and charges. The cost to the City is $2,900,160 USD ($3,828,211 CAD) net of HST recoveries. The contract is expected to start on December 30, 2020 and end on December 29, 2025.

On the record

The item as the City filed it