Award of Doc No. 2101183619 to Ecotex Healthcare Linen Services for the Provision of Laundry Services

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The decision

2020-02-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2020) from the Chief Purchasing Officer: Solicitation Number: Doc Number 2101183619 Description: For Request For Proposal 0105-19-0127, the provision of laundry services for various City of Toronto's Seniors Services and Long-Term Care, Toronto Paramedic Services, and Children's Services locations from the date of award to February 28, 2023 (3 year fixed term) with the option to renew the Contract for one additional fixed two (2) year period at the sole discretion of the City and subject to budget approval(s).

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Should the option be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Ecotex Healthcare Linen Services Contract Award Value: $9,246,669 net of all applicable taxes and charges (including 4.66% of miscellaneous items) $10,448,736 including HST and all applicable charges $9,409,410 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2023. Option Year 1 (March 1, 2023 to February 28, 2025) $6,164,446 net of all applicable taxes and charges (including 4.66% of miscellaneous items) $6,965,824 including HST and all applicable charges $6,272,940 net of HST recoveries The total potential cost to the City including all option years is $15,682,351 net of HST recoveries, $17,414,560 including all applicable taxes and charges and $15,411,115 net of all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: December 4, 2019 Call Closed: January 21, 2020 Number of Addenda Issued: 4 Number of Bids: 3 Table 2: Summary of Proposals Received for RFP 0105-19-0127 Ecotex Healthcare Linen Service K-Bro Linen Systems HLS Linen Services Range of Scores Of the three (3) proposals received, all three (3) proposals from the technical evaluation stage had their cost envelopes opened. Of these three (3) the highest scoring proposal received 91.24 points out of 100 while the lowest scoring proposal received 86.97 points out of 100.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Doc Number 2101183619 Description: For RFP 0105-19-0127, the provision of laundry services for various City of Toronto's Seniors Services and Long-Term Care, Toronto Paramedic Services, and Children's Services locations from the date of award to February 28, 2023 (3 year fixed term) with the option to renew the Contract for one additional fixed two (2) year period at the sole discretion of the City and subject to budget approval(s).

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Should the option be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Ecotex Healthcare Linen Services Contract Award Value: $9,246,669 net of all applicable taxes and charges (including 4.66 percent of miscellaneous items) $10,448,736 including HST and all applicable charges $9,409,410 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2023. Option Year 1 (March 1, 2023 to February 28, 2025) $6,164,446 net of all applicable taxes and charges (including 4.66 percent of miscellaneous items) $6,965,824 including HST and all applicable charges $6,272,940 net of HST recoveries The total potential cost to the City including all option years is $15,682,351 net of HST recoveries, $17,414,560 including all applicable taxes and charges and $15,411,115 net of all applicable taxes and charges.

On the record

The item as the City filed it