Award of Request for Proposal Number 3405-19-0085 to Cimpl Inc. for a Telecom Expense Management Managed Services Solution

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The decision

2020-04-15 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 9, 2020) from the Chief Purchasing Officer: Call Number: RFP No. 3405-19-0085 Description: For a Telecommunication Expense Management Managed Services Solution for three (3) years, with option to renew the contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Recommended Proponent: Cimpl Inc. Contract Award Value: $1,447,200 net of all applicable taxes and charges $1,635,336 including all applicable taxes and charges $1,472,671 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024 $466,400 net of all applicable taxes and charges $527,032 including all applicable taxes and charges $474,609 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025 $466,400 net of all applicable taxes and charges $527,032 including all applicable taxes and charges $474,609 net of HST recoveries The total potential cost to the City including all option years is $2,421,888 net of HST recoveries, $2,689,400 including all applicable taxes and charges and $2,380,000 net of all applicable taxes and charges.

On the agenda

As the city filed it

Call Issued: March 12, 2019 Call Closed: April 26, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Proposals Received for Request for Proposal Number 3405-19-0085 Proponent Name Cimpl Inc. Accountabill* * Supplier was found non-compliant with mandatory technical requirements.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP No. 3405-19-0085 Description: For a Telecommunication Expense Management Managed Services Solution for three (3) years, with option to renew the contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Recommended Proponent: Cimpl Inc.

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Contract Award Value: $1,447,200 net of all applicable taxes and charges $1,635,336 including all applicable taxes and charges $1,472,671 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024 $466,400 net of all applicable taxes and charges $527,032 including all applicable taxes and charges $474,609 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025 $466,400 net of all applicable taxes and charges $527,032 including all applicable taxes and charges $474,609 net of HST recoveries The total potential cost to the City including all option years is $2,421,888 net of HST recoveries, $2,689,400 including all applicable taxes and charges and $2,380,000 net of all applicable taxes and charges.

On the record

The item as the City filed it

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