The filed record
Award of Ariba Doc Number 2664382641 to J&J Trailers Manufacturers and Sales Inc. for the Supply and Delivery of Twenty-Two (22) Trailers in Various Configurations for Fleet Services Division
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The decision
2021-03-17 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2664382641 Description: For the Supply and Delivery of Twenty-Two (22) Trailers in various configurations, with option to purchase an additional Eight (8) units in 2022, Eight (8) units in 2023 Twenty-Nine (29) units in 2024 and Fifteen (15) units in 2025, pending budget availability.
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Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: J&J Trailers Manufacturers and Sales Inc. Contract Award Value (2021) $548,316 net of all applicable taxes and charges $619,597 including all applicable taxes and charges $557,966 net of HST recoveries Contract Award Value (2022-2025) (Optional) $1,627,474 net of all applicable taxes and charges $1,839,045 including all applicable taxes and charges $1,656,117 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $2,175,790 net of all applicable taxes and charges $2,458,643 including all applicable taxes and charges $2,214,084 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
On the agenda
As the city filed it
Solicitation Issued: October 16, 2020 Solicitation Closed: November 16, 2020 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Document Number 2664382641 including bid price Supplier Name Evaluated Bid Price (including H.S.T) J&J Trailers Manufacturers and Sales Inc. $619,597
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2664382641 Description: For the Supply and Delivery of Twenty-Two (22) Trailers in various configurations, with option to purchase an additional Eight (8) units in 2022, Eight (8) units in 2023 Twenty-Nine (29) units in 2024 and Fifteen (15) units in 2025, pending budget availability.
Show the rest of Staff recommended, 1,090 more characters as filed
Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: J&J Trailers Manufacturers and Sales Inc. Contract Award Value (2021) $548,316 net of all applicable taxes and charges $619,597 including all applicable taxes and charges $557,966 net of HST recoveries Contract Award Value (2022-2025) (Optional) $1,627,474 net of all applicable taxes and charges $1,839,045 including all applicable taxes and charges $1,656,117 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $2,175,790 net of all applicable taxes and charges $2,458,643 including all applicable taxes and charges $2,214,084 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
On the record
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