Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA126.1adopted
Solicitation Issued: September 22, 2020 Solicitation Closed: October 28, 2020 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Doc2601063937 including bid price No. Supplier Name Bid Price (including H.S.T.)* 1 East Court Ford Lincoln Sales Ltd. $1,143,244.73 2 Downtown Autogroup $1,286,170.52 *Bid Prices shown above reflect the total bid price submitted in Ariba, including all four (4) Tables. The initial Table 1 quantity of five (5) is also reflected in this table. East Court awarded only for Request for Quotation Tables 1, 2, and 3; Downtown Autogroup awarded for Request for Quotation Table 4.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2601063937 Description: For the Supply and Delivery of Five (5) Latest Model, Medium Utility Trucks to the Fleet Division for a fixed period of one (1) year from the date of award to March 7, 2022, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation. The Request for Quotation was structured to purchase Eight (8) units. Following the evaluation, Fleet Services has determined the need to decrease the number of units by three (3) therefore only awarding 5 units in total, which is in accordance with the terms and conditions of the Request for Quotation. Lowest Suppliers total bid price was decreased to reflect Five (5) units (RFQ Table 1, 2, and 3). Request for Quotation Table 4 has been awarded to Downtown Autogroup. Recommended Supplier: East Court Ford Lincoln Ltd. (Tables 1, 2, and 3) Contract Award Value: $548,948 net of all applicable taxes and charges $620,311 including all applicable taxes and charges $558,609 net of HST recoveries Contract is expected to start on date of award and end on March 7, 2022. Downtown Autogroup is to receive a contract award for Table 4 as it was the lowest Supplier meeting specifications in the total amount of $200,257 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2601063937 Description: For the Supply and Delivery of Five (5) Latest Model, Medium Utility Trucks to the Fleet Division for a fixed period of one (1) year from the date of award to March 7, 2022, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation. The Request for Quotation was structured to purchase Eight (8) units. Following the evaluation, Fleet Services has determined the need to decrease the number of units by three (3) therefore only awarding 5 units in total, which is in accordance with the terms and conditions of the Request for Quotation. Lowest Suppliers total bid price was decreased to reflect Five (5) units (RFQ Table 1, 2, and 3). Request for Quotation Table 4 has been awarded to Downtown Autogroup. Recommended Supplier: East Court Ford Lincoln Ltd. (Tables 1, 2, and 3) Contract Award Value: $548,948 net of all applicable taxes and charges $620,311 including all applicable taxes and charges $558,609 net of HST recoveries Contract is expected to start on date of award and end on March 7, 2022. Downtown Autogroup is to receive a contract award for Table 4 as it was the lowest Supplier meeting specifications in the total amount of $200,257 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
BA126.2adopted
Solicitation Issued: November 6, 2020 Solicitation Closed: December 15, 2020 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Proposals Received for RFP Number 2662297576 Proponent Name AECOM Canada Ltd. Black & Veatch Canada Corporation** M.E. Andrews and Associates Limited * WSP Canada Inc. * The contingency allowance has been added to the base bid price. The bid listed under Contract Award Value on Page 1 is the adjusted bid price. ** Proponent did not meet the minimum technical threshold. Range of Scores: 78.63 - 86.86
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc2662297576 Description: Professional Services for Sewer Rehabilitation Program Management (2022-2024). Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $12,732,148 net of all applicable taxes and charges $14,387,328 including HST and all applicable charges $12,956,234 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number Doc2662297576 Description: Professional Services for Sewer Rehabilitation Program Management (2022-2024). Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $12,732,148 net of all applicable taxes and charges $14,387,328 including HST and all applicable charges $12,956,234 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA126.3adopted
Solicitation Issued: October 16, 2020 Solicitation Closed: November 16, 2020 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Document Number 2664382641 including bid price Supplier Name Evaluated Bid Price (including H.S.T) J&J Trailers Manufacturers and Sales Inc. $619,597
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2664382641 Description: For the Supply and Delivery of Twenty-Two (22) Trailers in various configurations, with option to purchase an additional Eight (8) units in 2022, Eight (8) units in 2023 Twenty-Nine (29) units in 2024 and Fifteen (15) units in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: J&J Trailers Manufacturers and Sales Inc. Contract Award Value (2021) $548,316 net of all applicable taxes and charges $619,597 including all applicable taxes and charges $557,966 net of HST recoveries Contract Award Value (2022-2025) (Optional) $1,627,474 net of all applicable taxes and charges $1,839,045 including all applicable taxes and charges $1,656,117 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $2,175,790 net of all applicable taxes and charges $2,458,643 including all applicable taxes and charges $2,214,084 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2664382641 Description: For the Supply and Delivery of Twenty-Two (22) Trailers in various configurations, with option to purchase an additional Eight (8) units in 2022, Eight (8) units in 2023 Twenty-Nine (29) units in 2024 and Fifteen (15) units in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: J&J Trailers Manufacturers and Sales Inc. Contract Award Value (2021) $548,316 net of all applicable taxes and charges $619,597 including all applicable taxes and charges $557,966 net of HST recoveries Contract Award Value (2022-2025) (Optional) $1,627,474 net of all applicable taxes and charges $1,839,045 including all applicable taxes and charges $1,656,117 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $2,175,790 net of all applicable taxes and charges $2,458,643 including all applicable taxes and charges $2,214,084 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
BA126.4adopted
Solicitation Issued: December 16, 2020 Solicitation Closed: January 20, 2021 Number of Addenda Issued: None Number of Bids: 3 Table 2: Summary of Bids Received including bid price Bidder Name Bid Price (including H.S.T.) Exergy Associates Ltd $234,756.00 Enviro-Stewards Inc. $243,843.00 Watermark Solutions Ltd. $605,454.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2682556437 Description: For the non-exclusive supply, delivery, of Water Audit and Verification Services relating to the Capacity Buy Back and Industrial Water Rate Programs for The City of Toronto's Water Division from April 1, 2021 to March 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s) all in accordance with the provisions and specifications contained in the Request for Quotation (RFQ). Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Exergy Associates Ltd. Contract Award Value: $207,749 net of all applicable taxes and charges $234,756 including HST and all applicable charges $211,405 net of HST recoveries Contract is expected to start on April 1, 2021 and end on March 31, 2022. Option Year 1 (April 1, 2022 to March 31, 2023) $213,981 net of all applicable taxes and charges $241,799 including HST and all applicable charges $217,748 net of HST recoveries Option Year 2 (April 1, 2023 to March 31, 2024) $220,401 net of all applicable taxes and charges $249,053 including HST and all applicable charges $224,280 net of HST recoveries Option Year 3 (April 1, 2024 to March 31, 2025) $227,013 net of all applicable taxes and charges $256,525 including HST and all applicable charges $231,008 net of HST recoveries Option Year 4 (April 1, 2025 to March 31, 2026) $233,823 net of all applicable taxes and charges $264,220 including HST and all applicable charges $237,939 net of HST recoveries For the purposes of the evaluation and award, 3 percent Consumer Price Index (CPI) increase applied annually to the total annual cost from the anniversary date of the contract. The total potential contract award identified in this report including option years is $1,246,353 including all applicable taxes and charges. The total potential cost to the City including option years is $1,122,380 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2682556437 Description: For the non-exclusive supply, delivery, of Water Audit and Verification Services relating to the Capacity Buy Back and Industrial Water Rate Programs for The City of Toronto's Water Division from April 1, 2021 to March 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s) all in accordance with the provisions and specifications contained in the Request for Quotation (RFQ). Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Exergy Associates Ltd. Contract Award Value: $207,749 net of all applicable taxes and charges $234,756 including HST and all applicable charges $211,405 net of HST recoveries Contract is expected to start on April 1, 2021 and end on March 31, 2022. Option Year 1 (April 1, 2022 to March 31, 2023) $213,981 net of all applicable taxes and charges $241,799 including HST and all applicable charges $217,748 net of HST recoveries Option Year 2 (April 1, 2023 to March 31, 2024) $220,401 net of all applicable taxes and charges $249,053 including HST and all applicable charges $224,280 net of HST recoveries Option Year 3 (April 1, 2024 to March 31, 2025) $227,013 net of all applicable taxes and charges $256,525 including HST and all applicable charges $231,008 net of HST recoveries Option Year 4 (April 1, 2025 to March 31, 2026) $233,823 net of all applicable taxes and charges $264,220 including HST and all applicable charges $237,939 net of HST recoveries For the purposes of the evaluation and award, 3 percent Consumer Price Index (CPI) increase applied annually to the total annual cost from the anniversary date of the contract. The total potential contract award identified in this report including option years is $1,246,353 including all applicable taxes and charges. The total potential cost to the City including option years is $1,122,380 net of HST recoveries.
BA126.5adopted
Solicitation Issued: November 13, 2020 Solicitation Closed: December 22, 2020 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Call Number Doc2706059734 1. WSP Canada Inc. * 2. Associated Engineering (Ont.) Ltd. 3. The Municipal Infrastructure Group Ltd. *Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 78.6 to 94.9
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) No.Doc2706059734 Description: Professional Engineering services for the Design and Construction of Replacement of Sanitary Forcemains in Various Toronto Locations Group 2. Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,531,015 net of all applicable taxes and charges $6,250,047 including HST and all applicable charges $5,628,361 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) No.Doc2706059734 Description: Professional Engineering services for the Design and Construction of Replacement of Sanitary Forcemains in Various Toronto Locations Group 2. Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,531,015 net of all applicable taxes and charges $6,250,047 including HST and all applicable charges $5,628,361 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA126.6adopted
Solicitation Issued: February 2, 2021 Solicitation Closed: February 23, 2021 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) VHA Home HealthCare $202,213.50
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Doc2755600779 Description: For the provision of Enterstomal (ET) Therapy and Intravenous (IV) Therapy for the City of Toronto's Seniors Services and Long-Term Care Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Supplier: VHA Home HealthCare Contract Award Value: $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Contract is expected to start on April 1, 2021 and end on March 31, 2022. Option Year 1 (April 1, 2022 to March 31, 2023) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 2 (April 1, 2023 to March 31, 2024) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 3 (April 1, 2024 to March 31, 2025) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 4 (April 1, 2025 to March 31, 2026) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries The total potential contract award identified in this report is $1,112,174 including all applicable taxes and charges and $984,225 net of all applicable taxes and charges. The total potential cost to the City is $1,001,547 net of HST recoveries. The above cost calculations reflect a 10 percent contingency cost not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Doc2755600779 Description: For the provision of Enterstomal (ET) Therapy and Intravenous (IV) Therapy for the City of Toronto's Seniors Services and Long-Term Care Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods. Recommended Supplier: VHA Home HealthCare Contract Award Value: $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Contract is expected to start on April 1, 2021 and end on March 31, 2022. Option Year 1 (April 1, 2022 to March 31, 2023) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 2 (April 1, 2023 to March 31, 2024) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 3 (April 1, 2024 to March 31, 2025) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries Option Year 4 (April 1, 2025 to March 31, 2026) $196,845 net of all applicable taxes and charges $222,435 including HST and all applicable charges $200,309 net of HST recoveries The total potential contract award identified in this report is $1,112,174 including all applicable taxes and charges and $984,225 net of all applicable taxes and charges. The total potential cost to the City is $1,001,547 net of HST recoveries. The above cost calculations reflect a 10 percent contingency cost not reflected in the evaluated bid price noted in Table 2.
BA126.7adopted
Solicitation Issued: December 22, 2020 Solicitation Closed: January 28, 2021 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc No. 2757489025 Supplier Name Evaluated Bid Price (including H.S.T.)* Altec Industries Ltd. $1,179,174 *Evaluated Bid Price contains a pricing form item that has since been removed from award (total value with HST of $4,407.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) No. 2757489025 Description: For the Supply and Delivery of Three (3) Heavy Trucks with Aerial Tower and Chipper Body for Fleet Services Division with option to purchase an additional Four (4) units in 2022, Five (5) units in 2023, Seven (7) units in 2024 and Five (5) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Altec Industries Ltd. Contract Award Value (2021) (Not Optional) $1,043,517 net of all applicable taxes and charges $1,179,174 including all applicable taxes and charges $1,061,883 net of HST recoveries Contract Award Value (2022-2025) (Optional) $7,896,339 net of all applicable taxes and charges $8,007,839 including all applicable taxes and charges $8,035,314 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $8,939,856 net of all applicable taxes and charges $10,102,037 including all applicable taxes and charges $9,097,197 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) No. 2757489025 Description: For the Supply and Delivery of Three (3) Heavy Trucks with Aerial Tower and Chipper Body for Fleet Services Division with option to purchase an additional Four (4) units in 2022, Five (5) units in 2023, Seven (7) units in 2024 and Five (5) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Altec Industries Ltd. Contract Award Value (2021) (Not Optional) $1,043,517 net of all applicable taxes and charges $1,179,174 including all applicable taxes and charges $1,061,883 net of HST recoveries Contract Award Value (2022-2025) (Optional) $7,896,339 net of all applicable taxes and charges $8,007,839 including all applicable taxes and charges $8,035,314 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $8,939,856 net of all applicable taxes and charges $10,102,037 including all applicable taxes and charges $9,097,197 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.