Award of Ariba Doc Number 2757489025 to Altec Industries Ltd. for the Supply and Delivery of Three (3) Heavy Trucks with Aerial Tower and Chipper Body for Fleet Services Division

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The decision

2021-03-17 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) No. 2757489025 Description: For the Supply and Delivery of Three (3) Heavy Trucks with Aerial Tower and Chipper Body for Fleet Services Division with option to purchase an additional Four (4) units in 2022, Five (5) units in 2023, Seven (7) units in 2024 and Five (5) units in 2025, pending budget availability.

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Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Altec Industries Ltd. Contract Award Value (2021) (Not Optional) $1,043,517 net of all applicable taxes and charges $1,179,174 including all applicable taxes and charges $1,061,883 net of HST recoveries Contract Award Value (2022-2025) (Optional) $7,896,339 net of all applicable taxes and charges $8,007,839 including all applicable taxes and charges $8,035,314 net of HST recoveries Contract Award Value (2021-2025) (Total Potential Contract Award) $8,939,856 net of all applicable taxes and charges $10,102,037 including all applicable taxes and charges $9,097,197 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2025. The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: December 22, 2020 Solicitation Closed: January 28, 2021 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc No. 2757489025 Supplier Name Evaluated Bid Price (including H.S.T.)* Altec Industries Ltd. $1,179,174 *Evaluated Bid Price contains a pricing form item that has since been removed from award (total value with HST of $4,407.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) No. 2757489025 Description: For the Supply and Delivery of Three (3) Heavy Trucks with Aerial Tower and Chipper Body for Fleet Services Division with option to purchase an additional Four (4) units in 2022, Five (5) units in 2023, Seven (7) units in 2024 and Five (5) units in 2025, pending budget availability.

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On the record

The item as the City filed it