Award of Ariba Doc. Number 2775783283 to the KTL Group for the Non-exclusive Supply, Delivery, Warranty and Support of IBM and HCL Software Products and Support for the Technology Services Division

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The decision

2021-03-24 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 18, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2775783283 Description: The non-exclusive supply delivery, warranty and Support of IBM and HCL Software Products and Support for a period of five (5) years.

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Recommended Supplier: The KTL Group (Part A and B) Contract Award Value: Part A (IBM Software): $6,065,625 net of all applicable taxes and charges $6,854,156 including HST and all applicable charges $6,172,380 net of HST recoveries Part B (HCL Software): $1,032,500 net of all applicable taxes and charges $1,166,725 including HST and all applicable charges $1,050,672 net of HST recoveries The total contract award identified in this report for both parts is $7,098,125 net of all applicable taxes and charges $8,020,881 including all applicable taxes and charges. The total cost to the City for both parts is $7,223,052 net of HST recoveries. The contract is expected to start on date of award and end of December 31, 2025.

On the agenda

As the city filed it

Solicitation Issued: December 31, 2020 Solicitation Closed: February 2, 2021 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for RFQ, Ariba Doc. No 2775783283 including bid price for Part A (IBM): Supplier Name Bid Price (including H.S.T.) The KTL Group $6,854,156.25 OnX Enterprise Solutions Ltd. $6,885,937.50 Table 3: Summary of Bids Received for RFQ, Ariba Doc. No 2775783283 including bid price for Part B (HCL): Supplier Name Bid Price (including H.S.T.) The KTL Group $1,166,725.00 OnX Enterprise Solutions Ltd.

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$1,285,375.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc No. 2775783283 Description: The non-exclusive supply delivery, warranty and Support of IBM and HCL Software Products and Support for a period of five (5) years. Recommended Supplier: The KTL Group (Part A and B) Contract Award Value: Part A (IBM

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Software): $6,065,625 net of all applicable taxes and charges $6,854,156 including HST and all applicable charges $6,172,380 net of HST recoveries Part B (HCL Software): $1,032,500 net of all applicable taxes and charges $1,166,725 including HST and all applicable charges $1,050,672 net of HST recoveries The total contract award identified in this report for both parts is $7,098,125 net of all applicable taxes and charges $8,020,881 including all applicable taxes and charges. The total cost to the City for both parts is $7,223,052 net of HST recoveries. The contract is expected to start on date of award and end of December 31, 2025.

On the record

The item as the City filed it

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