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←Bid Award Panel · 2021-05-12 · 2021.BA135.6

The filed record

Award of Ariba Doc Number 1826347981 to Ontario RediMix for the Non-Exclusive Supply, Delivery and Unloading of Portland Cement for Ready Mixed Concrete for various City Divisions

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The decision

2021-05-12 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Doc Number 1826347981 Description: For the non-exclusive Supply, Delivery and Unloading of Portland Cement for Ready Mixed Concrete for various City Division for a period of one year from the date of award, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario RediMix Contract Award Value: $443,765 net of all applicable taxes and charges $501,454 including Harmonized Sales Tax and all applicable charges $451,575 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $457,078 net of all applicable taxes and charges $516,498 including Harmonized Sales Tax and all applicable charges $465,123 net of Harmonized Sales Tax recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $470,790 net of all applicable taxes and charges $531,993 including Harmonized Sales Tax and all applicable charges $479,076 net of Harmonized Sales Tax recoveries Option Year 3 (May 1, 2024 to April 30, 2025) $484,914 net of all applicable taxes and charges $547,953 including Harmonized Sales Tax and all applicable charges $493,448 net of Harmonized Sales Tax recoveries Option Year 4 (May 1, 2025 to April 30, 2026) $499,461 net of all applicable taxes and charges $564,391 including Harmonized Sales Tax and all applicable charges $508,252 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including option years is $2,662,290 including all applicable taxes and charges. The total potential cost to the City including option years is $2,397,474 net of Harmonized Sales Tax recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: January 15, 2021 Solicitation Closed: March 3, 2021 Number of Addenda Issued: None Number of Bids: 1 Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 1826347981 including bid price Supplier Name Bid Price (including H.S.T.) Ontario Redi Mix $ 501,454

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Doc Number 1826347981 Description: For the non-exclusive Supply, Delivery and Unloading of Portland Cement for Ready Mixed Concrete for various City Division for a period of one year from the date of award, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario RediMix Contract Award Value: $443,765 net of all applicable taxes and charges $501,454 including Harmonized Sales Tax and all applicable charges $451,575 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $457,078 net of all applicable taxes and charges $516,498 including Harmonized Sales Tax and all applicable charges $465,123 net of Harmonized Sales Tax recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $470,790 net of all applicable taxes and charges $531,993 including Harmonized Sales Tax and all applicable charges $479,076 net of Harmonized Sales Tax recoveries Option Year 3 (May 1, 2024 to April 30, 2025) $484,914 net of all applicable taxes and charges $547,953 including Harmonized Sales Tax and all applicable charges $493,448 net of Harmonized Sales Tax recoveries Option Year 4 (May 1, 2025 to April 30, 2026) $499,461 net of all applicable taxes and charges $564,391 including Harmonized Sales Tax and all applicable charges $508,252 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including option years is $2,662,290 including all applicable taxes and charges. The total potential cost to the City including option years is $2,397,474 net of Harmonized Sales Tax recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

    On the record

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