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←Bid Award Panel · 2021-06-30 · 2021.BA142.2

The filed record

Award of Ariba Doc Number 2877856202 to Siva & Associates Inc. for the Non-exclusive Supply, Delivery, Calibration, Repair and Maintenance of O.E.M Authorized Instruments for Solid Waste Management Services Division

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The decision

2021-06-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 24, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Number Doc 2877856202 Description: For the non-exclusive supply, delivery, calibration, repair and maintenance of O.E.M. authorized instruments for the City of Toronto for one (1) year from June 30, 2021, to June 29, 2022, with the option to renew the contract for four (4) additional separate one (1) year periods.

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The RFQ is structured to award (1)contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form Should the option(s) be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Siva & Associates Inc. Contract Award Value: From June 30, 2021, to June 29, 2022 $124,160 net of all applicable taxes and charges $140,301 including HST and all applicable charges $126,345 net of HST recoveries The contract is expected to start on the date of award and end by June 29, 2022 Option Year 1 from June 30, 2022 to June 29, 2023: $127,885 net of all applicable taxes and charges $144,509 including HST and all applicable charges $130,135 net of HST recoveries Option Year 2 from June 30, 2023 to June 29, 2024: $131,721 net of all applicable taxes and charges $148,845 including HST and all applicable charges $134,040 net of HST recoveries Option Year 3 from June 30, 2024 to June 29, 2025: $135,673 net of all applicable taxes and charges $153,310 including HST and all applicable charges $138,061 net of HST recoveries Option Year 4 from June 30, 2025 to June 29, 2026: $139,743 net of all applicable taxes and charges $157,910 including HST and all applicable charges $142,202 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $659,182 net of all taxes and $744,875 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $670,783 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3% increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: March 10, 2021 Solicitation Closed: April 30, 2021 Number of Addenda Issued: 4 Number of Bids: 3 Table 2: Summary of Bids Received for Ariba Doc Number 2877856202 including total bid price Supplier Name Evaluated Initial Year Bid Price for All Tables* (including H.S.T.) Flowmetrix Technical Services Inc. $ 32,498.80* Siva & Associates Inc. $ 140,300.80 Induscontrol Incorporated $ 158,171.75 *Supplier disqualified

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Number Doc 2877856202 Description: For the non-exclusive supply, delivery, calibration, repair and maintenance of O.E.M. authorized instruments for the City of Toronto for one (1) year from June 30, 2021, to June 29, 2022, with the option to renew the contract for four (4) additional separate one (1) year periods.

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The RFQ is structured to award (1)contract to one (1) Supplier based on the Supplier having the lowest bid meeting specifications in Part 5 - Price Form Should the option(s) be exercised, then the General Manager Solid Waste Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Siva & Associates Inc. Contract Award Value: From June 30, 2021, to June 29, 2022 $124,160 net of all applicable taxes and charges $140,301 including HST and all applicable charges $126,345 net of HST recoveries The contract is expected to start on the date of award and end by June 29, 2022 Option Year 1 from June 30, 2022 to June 29, 2023: $127,885 net of all applicable taxes and charges $144,509 including HST and all applicable charges $130,135 net of HST recoveries Option Year 2 from June 30, 2023 to June 29, 2024: $131,721 net of all applicable taxes and charges $148,845 including HST and all applicable charges $134,040 net of HST recoveries Option Year 3 from June 30, 2024 to June 29, 2025: $135,673 net of all applicable taxes and charges $153,310 including HST and all applicable charges $138,061 net of HST recoveries Option Year 4 from June 30, 2025 to June 29, 2026: $139,743 net of all applicable taxes and charges $157,910 including HST and all applicable charges $142,202 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $659,182 net of all taxes and $744,875 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $670,783 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3% increase as per the Consumer Price Index (CPI).

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