The Public GalleryToronto

←Bid Award Panel · 2021-09-09 · 2021.BA152.5

The filed record

Award of Sourcewell Solicitation Number 031121-DAC to Green Tractors Inc., for the Supply and Delivery of Thirty-Two (32) Various John Deere Mowers and Utility Vehicles with Related Accessories, Attachments and Supplies for Fleet Services

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2021-09-09 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( August 31, 2021) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number 031121-DAC Description: After reviewing the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Sourcewell Contract with Deere and Company and issue a purchase order to their local dealer, Green Tractors Inc., for non-exclusive supply and delivery of Thirty-Two (32) various mowers and utility vehicles with related accessories and attachments, with option to purchase additional Thirty-Two (32) units in 2022, Forty-One (41) units in 2023, Forty-Four (44) units in 2024, pending budget availability.

Show the rest of As filed, 1,635 more characters as filed

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Sixty-One (61) units in 2025. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to April 30, 2026. Recommended Supplier: Green Tractors Inc. Initial Contract Award Value (2021 - April 30, 2022) $864,902 net of all applicable taxes and charges $977,339 including all applicable taxes and charges $880,124 net of HST recoveries Potential Ensuing Term Contract Award Value (May 1, 2022 - April 30, 2025) $2,740,417 net of all applicable taxes and charges $3,096,671 including all applicable taxes and charges $2,788,648 net of HST recoveries Potential Optional Year Award Value (May 1, 2025 - April 30, 2026) $1,349,106 net of all applicable taxes and charges $1,524,490 including all applicable taxes and charges $1,372,850 net of HST recoveries Total Potential Contract Award Value (2021 - April 30, 2026) $4,954,425 net of all applicable taxes and charges $5,598,500 including all applicable taxes and charges $5,041,623 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $4,954,425 net of all taxes, and $5,598,500 including all applicable taxes and charges. The total potential cost to the City including optional term is $5,041,623 net of HST recoveries. Contract is expected to start from date of award and expire on April 30, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to April 30, 2026.

On the agenda

As the city filed it

Solicitation Issued: January 19, 2021 Solicitation Closed: March 11, 2021 Number of Addenda Issued: Eleven (11) Number of Bids: Forty-Two (42)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number 031121-DAC Description: After reviewing the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Sourcewell Contract with Deere and Company and issue a purchase order to their local dealer, Green Tractors Inc., for non-exclusive supply and delivery of Thirty-Two (32) various mowers and utility vehicles with related accessories and attachments, with option to purchase additional Thirty-Two (32) units in 2022, Forty-One (41) units in 2023, Forty-Four (44) units in 2024, pending budget availability.

Show the rest of Staff recommended, 1,635 more characters as filed

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Sixty-One (61) units in 2025. The term of this contract is for Four (4) year with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to April 30, 2026. Recommended Supplier: Green Tractors Inc. Initial Contract Award Value (2021 - April 30, 2022) $864,902 net of all applicable taxes and charges $977,339 including all applicable taxes and charges $880,124 net of HST recoveries Potential Ensuing Term Contract Award Value (May 1, 2022 - April 30, 2025) $2,740,417 net of all applicable taxes and charges $3,096,671 including all applicable taxes and charges $2,788,648 net of HST recoveries Potential Optional Year Award Value (May 1, 2025 - April 30, 2026) $1,349,106 net of all applicable taxes and charges $1,524,490 including all applicable taxes and charges $1,372,850 net of HST recoveries Total Potential Contract Award Value (2021 - April 30, 2026) $4,954,425 net of all applicable taxes and charges $5,598,500 including all applicable taxes and charges $5,041,623 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $4,954,425 net of all taxes, and $5,598,500 including all applicable taxes and charges. The total potential cost to the City including optional term is $5,041,623 net of HST recoveries. Contract is expected to start from date of award and expire on April 30, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to April 30, 2026.

    On the record

    The item as the City filed it

    More from this meeting

    The whole meeting