Award of Ariba Document Number 3062673245 to Various Suppliers for the provision of Agency Staffing Solutions for Seniors Services and Long-Term Care

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The decision

2021-10-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 21, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3062673245 Description: For the provision of Agency Staffing Solutions for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for one (1) additional one (1) year period.

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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. This Request for Quotation was issued for the City of Toronto's Seniors Services and Long-Term Care Division to award contracts to the two (2) lowest bidders per Request for Quotation biddable section. The lowest bidder of each section will be the primary vendor and awarded 66.5 percent of the contract value. The second lowest bidder will be the secondary vendor and awarded 33.5 percent of the contract value. Recommended Supplier: 1. 22nd Century Technologies Inc. 2. BookJane 3. EnerTech Staffing and Workforce 4. Resolve Support Services Contract Award Value: 1. 22nd Century Technologies Inc. - Awarded for Parts B, C, and E $251,636 net of all applicable taxes and charges $284,348 including HST and all applicable charges $256,064 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $259,185 net of all applicable taxes and charges $292,879 including HST and all applicable charges $263,746 net of HST recoveries Total Potential Contract Award Value to 22nd Century Technologies Inc. $510,820 net of all applicable taxes and charges $577,227 including HST and all applicable charges $519,810 net of HST recoveries 2. BookJane - Awarded for Part D $54,125 net of all applicable taxes and charges $61,161 including HST and all applicable charges $55,078 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $55,749 net of all applicable taxes and charges $62,996 including HST and all applicable charges $56,730 net of HST recoveries Total Potential Contract Award Value to BookJane $109,874 net of all applicable taxes and charges $124,157 including HST and all applicable charges $111,808 net of HST recoveries 3. EnerTech Staffing and Workforce Solutions Inc. - Awarded for Part B $33,767 net of all applicable taxes and charges $38,156 including HST and all applicable charges $34,361 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $34,780 net of all applicable taxes and charges $39,301 including HST and all applicable charges $35,392 net of HST recoveries Total Potential Contract Award Value to EnerTech Staffing and Workforce Solutions Inc. $68,546 net of all applicable taxes and charges $77,457 including HST and all applicable charges $69,753 net of HST recoveries 4. Resolve Support Services - Awarded for Parts C, D, and E $344,000 net of all applicable taxes and charges $388,720 including HST and all applicable charges $350,054 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $354,320 net of all applicable taxes and charges $400,382 including HST and all applicable charges $360,556 net of HST recoveries Total Potential Contract Award Value to Resolve Support Services $698,320 net of all applicable taxes and charges $789,102 including HST and all applicable charges $710,610 net of HST recoveries The total potential contract award identified in this report for all four (4) contracts including option year is $1,567,943 including all applicable taxes and charges and $1,387,560 net of all applicable taxes and charges. The potential cost to the City including option year is $1,411,981 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: July 28, 2021 Solicitation Closed: August 24, 2021 Number of Addenda Issued: One (1) Number of Bids: Ten (10) Table 2: Summary of Bids Received for Ariba Document Number 3062673245 including Total Base Bid Price (amounts excluding HST) ** Supplier Name Part B - Registered Practical Nurses (RPN) Part C - Personal Support Workers (PSW) Part D - Screeners Part E - Cleaners 22nd Century Technologies, Inc.

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$91,452.00 $371,580.00 $ 80,900.00 $100,190.00 AXISIS Inc. N/A $ 468,000.00 $ 221,000.00 N/A Bayshore HealthCare Ltd. $ 144,000.00 $ 423,000.00 $ 197,000.00 N/A BookJane $130,000.00 $455,000.00 $162,500.00 $162,500,00 Calian Ltd. $124,696.00 $457,200.00 $187,010.00 N/A CareFoundation Support Services LTD N/A $429,000.00 N/A $175,500.00 EnerTech Staffing and Workforce Solutions Inc. $101,492.00 $401,240.00 $192,110.00 $145,440.00 Plan A Long Term Care Staffing & Recruitment $177,304.00 $564,120.00 $247,440.00 $247,440.00 Resolve Support Services N/A $300,000.00 $144,000.00 $144,000.00 S.R.T. MedStaff $215,488,000.00 $4,108,000.00 $760,500,000.00 N/A *Part A - Registered Nurse (RN) was cancelled and re-issued. **Total Base Bid Price calculated based on total quantity in Request for Quotation pricing form.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3062673245 Description: For the provision of Agency Staffing Solutions for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for one (1) additional one (1) year period. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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This Request for Quotation was issued for the City of Toronto's Seniors Services and Long-Term Care Division to award contracts to the two (2) lowest bidders per Request for Quotation biddable section. The lowest bidder of each section will be the primary vendor and awarded 66.5 percent of the contract value. The second lowest bidder will be the secondary vendor and awarded 33.5 percent of the contract value. Recommended Suppliers: 1. 22nd Century Technologies Inc. 2. BookJane 3. EnerTech Staffing and Workforce 4. Resolve Support Services Contract Award Value: 1. 22nd Century Technologies Inc. - Awarded for Parts B, C, and E $251,636 net of all applicable taxes and charges $284,348 including HST and all applicable charges $256,064 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $259,185 net of all applicable taxes and charges $292,879 including HST and all applicable charges $263,746 net of HST recoveries Total Potential Contract Award Value to 22nd Century Technologies Inc. $510,820 net of all applicable taxes and charges $577,227 including HST and all applicable charges $519,810 net of HST recoveries 2. BookJane - Awarded for Part D $54,125 net of all applicable taxes and charges $61,161 including HST and all applicable charges $55,078 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $55,749 net of all applicable taxes and charges $62,996 including HST and all applicable charges $56,730 net of HST recoveries Total Potential Contract Award Value to BookJane $109,874 net of all applicable taxes and charges $124,157 including HST and all applicable charges $111,808 net of HST recoveries 3. EnerTech Staffing and Workforce Solutions Inc. - Awarded for Part B $33,767 net of all applicable taxes and charges $38,156 including HST and all applicable charges $34,361 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $34,780 net of all applicable taxes and charges $39,301 including HST and all applicable charges $35,392 net of HST recoveries Total Potential Contract Award Value to EnerTech Staffing and Workforce Solutions Inc. $68,546 net of all applicable taxes and charges $77,457 including HST and all applicable charges $69,753 net of HST recoveries 4. Resolve Support Services - Awarded for Parts C, D, and E $344,000 net of all applicable taxes and charges $388,720 including HST and all applicable charges $350,054 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2022. Option Year 1 (October 1, 2022 to September 30, 2023) $354,320 net of all applicable taxes and charges $400,382 including HST and all applicable charges $360,556 net of HST recoveries Total Potential Contract Award Value to Resolve Support Services $698,320 net of all applicable taxes and charges $789,102 including HST and all applicable charges $710,610 net of HST recoveries The total potential contract award identified in this report for all four (4) contracts including option year is $1,567,943 including all applicable taxes and charges and $1,387,560 net of all applicable taxes and charges. The potential cost to the City including option year is $1,411,981 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

On the record

The item as the City filed it