Award of Ariba Document Number 3092946006 to Walker Environmental Group Inc. for Processing Services of Yard Waste with or without Haulage Services for Solid Waste Management Services

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The decision

2021-10-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 21, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3092946006 Description: Non-exclusive provision of Processing Services for up to 25,000 tonnes annually of Yard Waste with or without Haulage Services for a period of three (3) years from date of award, with an option to extend the contract for up to two (2) additional one (1) year periods, in accordance with the provisions and specifications contained in the Request for Quotation.

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Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Quotation permits one (1) contract to be awarded to the Supplier with the lowest bid price received for 25,000 tonne capacity with City of Toronto providing haulage (Suppliers facility located less than 161 km) represent the best value to the City when compared to the options in which the Supplier provides haulage (Option B). For fair evaluation purposes only, a value of $0.12/km tonne was used to calculate the self-service cost to the City for providing haulage services from Toronto to the Suppliers facility. The contract value cost calculations below includes a 3 percent CPI increase for years two (2) and three (3) of the initial term and the two (2) one (1) year option periods, in accordance with the Request for Quotation. Recommended Supplier: Walker Environmental Group Inc. Contract Award Value: From the date of award for a three (3) year period $3,245,445 net of all applicable taxes and charges $3,667,353 including HST and all applicable charges $3,302,565 net of HST recoveries The contract is expected to start on the date of award and end by September 29, 2024. Option Period 1: September 30, 2024 to September 29, 2025 $1,147,364 net of all applicable taxes and charges $1,296,521 including HST and all applicable charges $1,167,557 net of HST recoveries Option Period 2: September 30, 2025 to September 29, 2026 $1,181,784 net of all applicable taxes and charges $1,335,416 including HST and all applicable charges $1,202,583 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $5,574,592 net of all taxes and charges and $6,299,289 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $5,672,705 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: July 30, 2021 Solicitation Closed: August 27, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Document Number 3092946006 including bid price Supplier Name Bid Price (excluding H.S.T.) Evergreen Environmental Inc. Option A $ 1,037,500.00* Walker Environmental Group Inc. Option A $ 1,050,000.00** TRY Recycling Option B $ 1,575,000.00 *Supplier was deemed non-compliant with mandatory requirements **Successful Supplier recommended for Award

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3092946006 Description: Non-exclusive provision of Processing Services for up to 25,000 tonnes annually of Yard Waste with or without Haulage Services for a period of three (3) years from date of award, with an option to extend the contract for up to two (2) additional one (1) year periods, in accordance with the provisions and specifications contained in the Request for Quotation.

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Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Quotation permits one (1) contract to be awarded to the Supplier with the lowest bid price received for 25,000 tonne capacity with City of Toronto providing haulage (Suppliers facility located less than 161 km) represent the best value to the City when compared to the options in which the Supplier provides haulage (Option B). For fair evaluation purposes only, a value of $0.12/km tonne was used to calculate the self-service cost to the City for providing haulage services from Toronto to the Suppliers facility. The contract value cost calculations below includes a 3 percent CPI increase for years two (2) and three (3) of the initial term and the two (2) one (1) year option periods, in accordance with the Request for Quotation. Recommended Supplier: Walker Environmental Group Inc. Contract Award Value: From the date of award for a three (3) year period $3,245,445 net of all applicable taxes and charges $3,667,353 including HST and all applicable charges $3,302,565 net of HST recoveries The contract is expected to start on the date of award and end by September 29, 2024 Option Period 1: September 30, 2024 to September 29, 2025 $1,147,364 net of all applicable taxes and charges $1,296,521 including HST and all applicable charges $1,167,557 net of HST recoveries Option Period 2: September 30, 2025 to September 29, 2026 $1,181,784 net of all applicable taxes and charges $1,335,416 including HST and all applicable charges $1,202,583 net of HST recoveries The total potential contract award identified in this report, including all optional years, is $5,574,592 net of all taxes and charges and $6,299,289 including all applicable taxes and charges. The total potential cost to the City, including all optional years, is $5,672,705 net of HST recoveries.

On the record

The item as the City filed it