Award of Negotiated Request for Proposal Tender Document Number 3142383196 to MGAC Canada ULC for Project Management Services for the New Etobicoke Civic Centre

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The decision

2022-03-09 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposals Document Number 3142383196 - Project Management Services for the New Etobicoke Civic Centre Description: The award recommendation is for the Negotiated Request for Proposals to MGAC Canada ULC for Project Management Consulting Services to assist in the delivery of the new Etobicoke Civic Centre at 3741-3751 Bloor Street West, Toronto, ON, M9A 1A2.

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Recommended Supplier: MGAC Canada ULC Contract Award Value: $3,929,310 excluding taxes and charges $5,106,138 inclusive of all taxes and charges, and inclusive of 15 percent contingency $4,598,236 net of HST Recoveries and inclusive of 15 percent contingency Contract term is expected to start on date of award and end no later than December 25, 2027 unless extended at the discretion of the City.

On the agenda

As the city filed it

Call Issued: September 30, 2021 Call Closed: November 12, 2021 Number of Addenda Issued: Eleven (11) Number of Bids: Five (5) Table 2: Summary of Bids Received for Negotiated Request for Proposal Document 3142383196 (In order from lowest bid price to highest bid price) Bidder Name 1. MGAC Canada ULC* 2. Colliers Project Leaders 3. CBRE Limited 4. Jones Lang Lasalle (JLL) Real Estate Services Inc.** 5. P2i Strategies Ltd.** Stage 2 Score Range (min.

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threshold 75/100): 67.6 - 82.2 Stage 3 Score Range (out of 100): 51.8 - 100 Stage 4A Score Range (min. threshold 75/100): 75.1 - 78.6 Stage 4B Score Range (out of 100): 58 - 100 *MGAC is the recommended supplier being the highest scoring supplier and for offering the lowest total cost among the shortlisted vendors. **JLL and P2i did not meet the minimum threshold in Stage 2 and therefore, did not progress further in the evaluation process.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposals Document Number 3142383196 - Project Management Services for the New Etobicoke Civic Centre Description: The award recommendation is for the Negotiated Request for Proposals to MGAC Canada ULC for Project Management Consulting Services to assist in the delivery of the new Etobicoke Civic Centre at 3741-3751 Bloor Street West, Toronto, ON, M9A 1A2.

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On the record

The item as the City filed it