Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA178.1adopted
Solicitation Issued: October 15, 2021 Solicitation Closed: December 10, 2021 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Fairview Glass and Mirror Ltd. $2,614,940 Sudden Impact Glass Service Inc. $2,717,496 Both Suppliers met mandatory qualifications requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 3183911235. Description: For the provision of Glass and Glazing Repair Services for the following divisions Corporate Real Estate Management, Parks Forestry and Recreation and Toronto Parking Authority to the Successful Supplier, for an initial three (3) year contract term from the date of award to January 31, 2025, plus two (2) separate one (1) year options. Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement. Recommended Supplier: Fairview Glass and Mirror Ltd. Contract Award Value: $7,844,820 net of all applicable taxes and charges (all three divisions combined) $8,864,647 including all applicable taxes and charges $7,982,889 net of HST recoveries Contract is expected to start from date of award and end on January 31, 2025. Corporate Real Estate Management: $5,838,090 net of all applicable taxes and charges $6,597,042 including all applicable taxes and charges $5,940,840 net of HST recoveries Parks, Forestry and Recreation: $2,006,730 net of all applicable taxes and charges $2,267,605 including all applicable taxes and charges $2,042,048 net of HST recoveries Option Period 1 (one year): February 1, 2025 through January 31, 2026 Corporate Real Estate Management: $1,984,951 net of all applicable taxes and charges $2,242,994 including all applicable taxes and charges $2,019,886 net of HST recoveries Parks, Forestry and Recreation: $682,288 net of all applicable taxes and charges $770,986 including all applicable taxes and charges $694,296 net of HST recoveries Option Period 2 (one year): February 1, 2026 through January 31, 2027 Corporate Real Estate Management: $2,024,650 net of all applicable taxes and charges $2,287,854 including all applicable taxes and charges $2,060,283 net of HST recoveries Parks, Forestry and Recreation: $695,934 net of all applicable taxes and charges $786,405 including all applicable taxes and charges $708,182 net of HST recoveries The total potential contract award to Fairview Glass and Mirror Ltd., including all options years, is $13,232,642 exclusive of HST and $14,952,884 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,465,536 net of HST recoveries. The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 3183911235. Description: For the provision of Glass and Glazing Repair Services for the following divisions Corporate Real Estate Management, Parks Forestry and Recreation and Toronto Parking Authority to the Successful Supplier, for an initial three (3) year contract term from the date of award to January 31, 2025, plus two (2) separate one (1) year options. Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement. Recommended Supplier: Fairview Glass and Mirror Ltd. Contract Award Value: $7,844,820 net of all applicable taxes and charges (all three divisions combined) $8,864,647 including all applicable taxes and charges $7,982,889 net of HST recoveries Contract is expected to start from date of award and end on January 31, 2025. Corporate Real Estate Management: $5,838,090 net of all applicable taxes and charges $6,597,042 including all applicable taxes and charges $5,940,840 net of HST recoveries Parks, Forestry and Recreation: $2,006,730 net of all applicable taxes and charges $2,267,605 including all applicable taxes and charges $2,042,048 net of HST recoveries Option Period 1 (one year): February 1, 2025 through January 31, 2026 Corporate Real Estate Management: $1,984,951 net of all applicable taxes and charges $2,242,994 including all applicable taxes and charges $2,019,886 net of HST recoveries Parks, Forestry and Recreation: $682,288 net of all applicable taxes and charges $770,986 including all applicable taxes and charges $694,296 net of HST recoveries Option Period 2 (one year): February 1, 2026 through January 31, 2027 Corporate Real Estate Management: $2,024,650 net of all applicable taxes and charges $2,287,854 including all applicable taxes and charges $2,060,283 net of HST recoveries Parks, Forestry and Recreation: $695,934 net of all applicable taxes and charges $786,405 including all applicable taxes and charges $708,182 net of HST recoveries The total potential contract award to Fairview Glass and Mirror Ltd., including all options years, is $13,232,642 exclusive of HST and $14,952,884 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,465,536 net of HST recoveries. The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA178.2adopted
Solicitation Issued: December 8, 2021 Solicitation Closed: January 14, 2022 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Evaluated Bid Price (excluding H.S.T.) Lomco Limited $1,910,000 * *Pursuant to the Request for Quotation document, the contract award value includes a contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 03, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3185643436. Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide Tree Pick-up from a City of Toronto Nursery, hardscape Planting Services and Watering Services to various locations throughout the City of Toronto; for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Lomco Limited Contract Award Value: $2,005,500 net of all applicable taxes and charges $2,266,215 including HST and all applicable charges $2,040,797 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $1,967,300 net of all applicable taxes and charges $2,223,049 including HST and all applicable charges $2,001,924 net of HST recoveries The total potential contract award including all option years is $4,489,264 including all applicable taxes and charges and $3,972,800 net of all applicable taxes and charges. The potential cost to the City is $4,042,721 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3185643436. Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide Tree Pick-up from a City of Toronto Nursery, hardscape Planting Services and Watering Services to various locations throughout the City of Toronto; for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Lomco Limited Contract Award Value: $2,005,500 net of all applicable taxes and charges $2,266,215 including HST and all applicable charges $2,040,797 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $1,967,300 net of all applicable taxes and charges $2,223,049 including HST and all applicable charges $2,001,924 net of HST recoveries The total potential contract award including all option years is $4,489,264 including all applicable taxes and charges and $3,972,800 net of all applicable taxes and charges. The potential cost to the City is $4,042,721 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA178.3adopted
Solicitation Issued: November 22, 2021 Solicitation Closed: December 10, 2021 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Loc-Pave Construction Limited $996,552 Pine Valley Corporation $1,015,000 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3237577320, Contract Number 21-PFR-182 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Heron Park Baseball Diamond Improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc-Pave Construction Limited Contract Award Value: $1,096,207 net of all applicable taxes and charges $1,238,714 including HST and all applicable charges $1,115,500 net of HST recoveries The contract is expected to start following the date of award and end by June 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3237577320, Contract Number 21-PFR-182 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Heron Park Baseball Diamond Improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc-Pave Construction Limited Contract Award Value: $1,096,207 net of all applicable taxes and charges $1,238,714 including HST and all applicable charges $1,115,500 net of HST recoveries The contract is expected to start following the date of award and end by June 30, 2022.
BA178.4adopted
Solicitation Issued: November 23, 2021 Solicitation Closed: December 23, 2021 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price in USD (excluding H.S.T.) Newcomp Analytics Inc. $2,249,110.00 USD Optimus SBR Inc. $2,551,419.87 USD Onware $2,771,023.68 USD
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3248317140 Description: For Tableau Software Licenses, Training and Maintenance and Support Services for the City of Toronto's Technology Services Division for a period of three (3) years. Recommended Supplier: Newcomp Analytics Inc. Contract Award Value: $ 2,249,110 USD net of all applicable taxes and charges $ 2,541,495 USD HST and all applicable charges $ 2,288,695 USD net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3248317140 Description: For Tableau Software Licenses, Training and Maintenance and Support Services for the City of Toronto's Technology Services Division for a period of three (3) years. Recommended Supplier: Newcomp Analytics Inc. Contract Award Value: $ 2,249,110 USD net of all applicable taxes and charges $ 2,541,495 USD HST and all applicable charges $ 2,288,695 USD net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2025.
BA178.5adopted
Solicitation Issued: December 15, 2021 Solicitation Closed: February 4, 2022 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) DURON ONTARIO $6,159,291 ** ELITE CONSTRUCTION INC.* $6,835,370 BDA Inc. $6,924,289 MJ DIXON CONSTRUCTION $7,530,320 STRUCT-CON CONSTRUCTION LTD. $7,854,708 * Bidder was found to be non-compliant. ** Pursuant to the Request for Tender document the contract award value includes contingency and cash allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3279242784 Description: Toronto Accessibility Upgrade Program Accessibility for Ontarians with Disabilities Act Tender Group Number 30 at seven (7) different locations for Corporate Real Estate Management Division Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $6,420,840 net of all applicable taxes and charges $7,255,549 including HST and all applicable charges $6,533,847 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3279242784 Description: Toronto Accessibility Upgrade Program Accessibility for Ontarians with Disabilities Act Tender Group Number 30 at seven (7) different locations for Corporate Real Estate Management Division Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $6,420,840 net of all applicable taxes and charges $7,255,549 including HST and all applicable charges $6,533,847 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2022.
BA178.6adopted
Call Issued: September 30, 2021 Call Closed: November 12, 2021 Number of Addenda Issued: Eleven (11) Number of Bids: Five (5) Table 2: Summary of Bids Received for Negotiated Request for Proposal Document 3142383196 (In order from lowest bid price to highest bid price) Bidder Name 1. MGAC Canada ULC* 2. Colliers Project Leaders 3. CBRE Limited 4. Jones Lang Lasalle (JLL) Real Estate Services Inc.** 5. P2i Strategies Ltd.** Stage 2 Score Range (min. threshold 75/100): 67.6 - 82.2 Stage 3 Score Range (out of 100): 51.8 - 100 Stage 4A Score Range (min. threshold 75/100): 75.1 - 78.6 Stage 4B Score Range (out of 100): 58 - 100 *MGAC is the recommended supplier being the highest scoring supplier and for offering the lowest total cost among the shortlisted vendors. **JLL and P2i did not meet the minimum threshold in Stage 2 and therefore, did not progress further in the evaluation process.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( March 3, 2022) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposals Document Number 3142383196 - Project Management Services for the New Etobicoke Civic Centre Description: The award recommendation is for the Negotiated Request for Proposals to MGAC Canada ULC for Project Management Consulting Services to assist in the delivery of the new Etobicoke Civic Centre at 3741-3751 Bloor Street West, Toronto, ON, M9A 1A2. Recommended Supplier: MGAC Canada ULC Contract Award Value: $3,929,310 excluding taxes and charges $5,106,138 inclusive of all taxes and charges, and inclusive of 15 percent contingency $4,598,236 net of HST Recoveries and inclusive of 15 percent contingency Contract term is expected to start on date of award and end no later than December 25, 2027 unless extended at the discretion of the City.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposals Document Number 3142383196 - Project Management Services for the New Etobicoke Civic Centre Description: The award recommendation is for the Negotiated Request for Proposals to MGAC Canada ULC for Project Management Consulting Services to assist in the delivery of the new Etobicoke Civic Centre at 3741-3751 Bloor Street West, Toronto, ON, M9A 1A2. Recommended Supplier: MGAC Canada ULC Contract Award Value: $3,929,310 excluding taxes and charges $5,106,138 inclusive of all taxes and charges, and inclusive of 15 percent contingency $4,598,236 net of HST Recoveries and inclusive of 15 percent contingency Contract term is expected to start on date of award and end no later than December 25, 2027 unless extended at the discretion of the City.