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Bid Award Panel · 2022-06-08 · 2022.BA191.6

The filed record

Award of Ariba Document Number 3413373718 to Guild Electric Ltd. for Part A and Almon Equipment Ltd. for Part B for the Provision of Traffic Paint Repainting and Custom Painting Service as Required on Roads and Expressways for Transportation Services

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The decision

2022-06-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3413373718 and Contract No. 22TR-OM-200-SAM-PM (Part A) and Contract No. 22TR-OM-300-SAM-PM (Part B) Description: Non-exclusive Provision of Traffic

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Paint Repainting and Custom Painting Service of Centre and Lane Lines, Transverse, Symbols, Zebra Bars and Custom Pavement Markings as Required on Roads and Expressways within the City of Toronto - Part A: Toronto and East York and Etobicoke York Districts - 22TR-OM-200-SAM-PM and Part B: North York and Scarborough Districts - 22TR-OM-300-SAM-PM for a period of two (2) years starting from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year period. Should the option(s) be exercised, then the General Manager of the Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Part A: Guild Electric Limited Toronto and East York and Etobicoke York Districts - 22TR-OM-200-SAM-PM Part B: Almon Equipment Limited North York and Scarborough Districts - 22TR-OM-300-SAM-PM Contract Award Value: Part A - Guild Electric Limited $1,316,317 net of all applicable taxes and charges $1,487,438 including HST and all applicable charges $1,339,484 net of HST recoveries Option Year 1 (January 1, 2024 - December 31, 2024): $677,903 net of all applicable taxes and charges $766,031 including HST and all applicable charges $689,834 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023. Total Potential Contract Award (including Optional period) for Part A: $1,994,220 net of all applicable taxes and charges $2,253,469 including HST and all applicable charges $2,029,318 net of HST recoveries Part B - Almon Equipment Limited $780,238 net of all applicable taxes and charges $881,669 including HST and all applicable charges $793,970 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023. Option Year 1 (January 1, 2024 - December 31, 2024): $401,822 net of all applicable taxes and charges $454,059 including HST and all applicable charges $408,894 net of HST recoveries Total Potential Contract Award (including Optional period) for Part B: $1,182,060 net of all applicable taxes and charges $1,335,728 including HST and all applicable charges $1,202,864 net of HST recoveries Total Potential Contact Award (including Optional Period) for Parts A and Part B $3,176,280 net of all applicable taxes and charges $3,589,197 including HST and all applicable charges $3,232,182 net of HST recoveries The above cost calculations includes a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: April 8, 2022 Solicitation Closed: April 27, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Part A Bidder Name Bid Price (excluding H.S.T.) Guild Electric Limited $1,316,317.64 Woodbine Pavement Markings Limited $1,448,287.47 Almon Equipment Ltd $1,612,872.38 Upper Canada Road Services Inc. $2,162,534.20 Part B Bidder Name Bid Price (excluding H.S.T.) Almon Equipment Ltd.

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$780,238.07 Guild Electric Limited $813,571.71 Woodbine Pavement Markings Limited $870,232.93 Upper Canada Road Services Inc. $1,263,146.40

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3413373718 and Contract No. 22TR-OM-200-SAM-PM (Part A) and Contract No. 22TR-OM-300-SAM-PM (Part B) Description: Non-exclusive Provision of Traffic Paint Repainting and Custom Painting Service of Centre and Lane Lines, Transverse, Symbols,

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Zebra Bars and Custom Pavement Markings as Required on Roads and Expressways within the City of Toronto - Part A: Toronto and East York and Etobicoke York Districts - 22TR-OM-200-SAM-PM and Part B: North York and Scarborough Districts - 22TR-OM-300-SAM-PM for a period of two (2) years starting from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year period. Should the option(s) be exercised, then the General Manager of the Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Part A: Guild Electric Limited Toronto and East York and Etobicoke York Districts - 22TR-OM-200-SAM-PM Part B: Almon Equipment Limited North York and Scarborough Districts - 22TR-OM-300-SAM-PM Contract Award Value: Part A - Guild Electric Limited $1,316,317 net of all applicable taxes and charges $1,487,438 including HST and all applicable charges $1,339,484 net of HST recoveries Option Year 1 (January 1, 2024 - December 31, 2024): $677,903 net of all applicable taxes and charges $766,031 including HST and all applicable charges $689,834 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023. Total Potential Contract Award (including Optional period) for Part A: $1,994,220 net of all applicable taxes and charges $2,253,469 including HST and all applicable charges $2,029,318 net of HST recoveries Part B - Almon Equipment Limited $780,238 net of all applicable taxes and charges $881,669 including HST and all applicable charges $793,970 net of HST recoveries The contract is expected to start on the date of award to December 31, 2023. Option Year 1 (January 1, 2024 - December 31, 2024): $401,822 net of all applicable taxes and charges $454,059 including HST and all applicable charges $408,894 net of HST recoveries Total Potential Contract Award (including Optional period) for Part B: $1,182,060 net of all applicable taxes and charges $1,335,728 including HST and all applicable charges $1,202,864 net of HST recoveries Total Potential Contact Award (including Optional Period) for Parts A and Part B $3,176,280 net of all applicable taxes and charges $3,589,197 including HST and all applicable charges $3,232,182 net of HST recoveries The above cost calculations includes a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

    On the record

    The item as the City filed it

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