Award of Collaborative Procurement contract from Kinetic GPO Request for Standing Offers Number 20-26 to Grand & Toy Limited for the supply and delivery of Office Supplies and Related Products for Various City Programs

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The decision

2022-07-27 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 20-26 Sourcing Request: SR3374373938, Sourcing Project: WS3587754952 Description: After reviewing Kinetic GPO's competitive process Request for Standing Offers (RFSO) Number 20-26, Parks, Forestry and Recreation Division will leverage this Kinetic GPO contract with Grand & Toy Limited and enter into an agreement with Grand & Toy Limited for the supply of Office Supplies and Related Products, from August 1, 2022 to March 31, 2024.

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Should the option period from April 1st 2024 to March 31, 2026 be exercised, then the Acting Chief Procurement Officer will process the renewal under the same terms and conditions. Recommended Supplier: Grand & Toy Limited Contract Award Value: $3,727,097 net of all applicable taxes and charges $4,211,620 including HST and all applicable charges $3,792,694 net of HST recoveries The contract is expected to start from August 1, 2022 and end by March 31, 2024. Option Period - From April 1, 2024 to March 31, 2026 $3,967,820 net of all applicable taxes and charges $4,484,637 including HST and all applicable charges $4,037,654 net of HST recoveries The total potential contract award identified in this report is $8,696,257 including all applicable taxes and charges. The total potential cost to the City including the optional period is $7,830,348 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: December 18, 2020 Solicitation Closed: February 19, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3)

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as public body: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 20-26 Sourcing Request: SR3374373938, Sourcing Project: WS3587754952 Description: After reviewing Kinetic GPO's competitive process Request for Standing Offers (RFSO) Number 20-26, Parks, Forestry and Recreation Division will leverage this Kinetic GPO contract with Grand & Toy Limited and enter into an agreement with Grand & Toy Limited for the supply of Office Supplies and Related Products, from August 1, 2022 to March 31, 2024.

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On the record

The item as the City filed it