Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA198.1adopted
Solicitation Issued: December 18, 2020 Solicitation Closed: February 19, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 20-26 Sourcing Request: SR3374373938, Sourcing Project: WS3587754952 Description: After reviewing Kinetic GPO's competitive process Request for Standing Offers (RFSO) Number 20-26, Parks, Forestry and Recreation Division will leverage this Kinetic GPO contract with Grand & Toy Limited and enter into an agreement with Grand & Toy Limited for the supply of Office Supplies and Related Products, from August 1, 2022 to March 31, 2024. Should the option period from April 1st 2024 to March 31, 2026 be exercised, then the Acting Chief Procurement Officer will process the renewal under the same terms and conditions. Recommended Supplier: Grand & Toy Limited Contract Award Value: $3,727,097 net of all applicable taxes and charges $4,211,620 including HST and all applicable charges $3,792,694 net of HST recoveries The contract is expected to start from August 1, 2022 and end by March 31, 2024. Option Period - From April 1, 2024 to March 31, 2026 $3,967,820 net of all applicable taxes and charges $4,484,637 including HST and all applicable charges $4,037,654 net of HST recoveries The total potential contract award identified in this report is $8,696,257 including all applicable taxes and charges. The total potential cost to the City including the optional period is $7,830,348 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as public body: Solicitation Number: Kinetic GPO Request for Standing Offers (RFSO) Number 20-26 Sourcing Request: SR3374373938, Sourcing Project: WS3587754952 Description: After reviewing Kinetic GPO's competitive process Request for Standing Offers (RFSO) Number 20-26, Parks, Forestry and Recreation Division will leverage this Kinetic GPO contract with Grand & Toy Limited and enter into an agreement with Grand & Toy Limited for the supply of Office Supplies and Related Products, from August 1, 2022 to March 31, 2024. Should the option period from April 1st 2024 to March 31, 2026 be exercised, then the Acting Chief Procurement Officer will process the renewal under the same terms and conditions. Recommended Supplier: Grand & Toy Limited Contract Award Value: $3,727,097 net of all applicable taxes and charges $4,211,620 including HST and all applicable charges $3,792,694 net of HST recoveries The contract is expected to start from August 1, 2022 and end by March 31, 2024. Option Period - From April 1, 2024 to March 31, 2026 $3,967,820 net of all applicable taxes and charges $4,484,637 including HST and all applicable charges $4,037,654 net of HST recoveries The total potential contract award identified in this report is $8,696,257 including all applicable taxes and charges. The total potential cost to the City including the optional period is $7,830,348 net of HST recoveries.
BA198.2adopted
Solicitation Issued: March 30, 2022 Solicitation Closed: April 26, 2022 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) CarbPure Technologies, LLC $380,368.40
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3424879128 Description: For the supply and delivery of Powdered Activated Carbon for the City of Toronto's Toronto Water Division R.L. Clark Water Treatment Plant from date of award to October 31, 2023 with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, the General Manager, Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CarbPure Technologies, LLC Contract Award Value: $380,368 net of all applicable taxes and charges $429,816 including HST and all applicable charges $387,063 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023. Option Year 1 (November 1, 2023 to October 31, 2024) $199,482 net of all applicable taxes and charges $225,414 including HST and all applicable charges $202,993 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $209,456 net of all applicable taxes and charges $236,685 including HST and all applicable charges $213,142 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $219,929 net of all applicable taxes and charges $248,519 including HST and all applicable charges $223,799 net of HST recoveries The total potential cost to the City including all optional years is $1,026,997 net of HST recoveries. The total potential contract award is $1,009,235 net of all applicable taxes and charges, and $1,140,435 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 5 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3424879128 Description: For the supply and delivery of Powdered Activated Carbon for the City of Toronto's Toronto Water Division R.L. Clark Water Treatment Plant from date of award to October 31, 2023 with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, the General Manager, Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CarbPure Technologies, LLC Contract Award Value: $380,368 net of all applicable taxes and charges $429,816 including HST and all applicable charges $387,063 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023. Option Year 1 (November 1, 2023 to October 31, 2024) $199,482 net of all applicable taxes and charges $225,414 including HST and all applicable charges $202,993 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $209,456 net of all applicable taxes and charges $236,685 including HST and all applicable charges $213,142 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $219,929 net of all applicable taxes and charges $248,519 including HST and all applicable charges $223,799 net of HST recoveries The total potential cost to the City including all optional years is $1,026,997 net of HST recoveries. The total potential contract award is $1,009,235 net of all applicable taxes and charges, and $1,140,435 including all applicable taxes and charges. The above cost calculations for the Option Year Periods reflects an estimated annual 5 percent increase as per the Consumer Price Index.
BA198.3adopted
Solicitation Issued: May 25, 2022 Solicitation Closed: June 17, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Sanscon Construction Ltd. $2,115,332.00* *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3493557656, Contract Number 22ECS-TI-11SP. Description: Watermain and TTC Track replacement and Road Resurfacing work at King Street West and Shaw Street Intersection Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $2,326,865 net of all applicable taxes and charges $2,629,358 including HST and all applicable charges $2,367,818 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3493557656, Contract Number 22ECS-TI-11SP. Description: Watermain and TTC Track replacement and Road Resurfacing work at King Street West and Shaw Street Intersection Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $2,326,865 net of all applicable taxes and charges $2,629,358 including HST and all applicable charges $2,367,818 net of HST recoveries Contract is expected to start on date of award and be completed no later than December 31, 2022.
BA198.4adopted
Solicitation Issued: June 16, 2022 Solicitation Closed: July 6, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Maple-Crete Inc. $1,163,260.00* PTR Paving $1,260,850.00 Aqua Tech Solutions Inc $1,327,059.00 Ferpac Paving Inc. $1,417,450.00 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3530778748, Contract Number 22TR-OM-117-TEY-TR Description: General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,213,260 net of all applicable taxes and charges $1,370,984 including HST and all applicable charges $1,234,615 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3530778748, Contract Number 22TR-OM-117-TEY-TR Description: General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $1,213,260 net of all applicable taxes and charges $1,370,984 including HST and all applicable charges $1,234,615 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2022.
BA198.5adopted
Solicitation Issued: June 15, 2022 Solicitation Closed: June 30, 2022 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Bid Price (Including HST) Onx Enterprise Solutions Ltd $890,934.94
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3541260156 Description: GoAnywhere Cloud service subscription for Secure File Transfer for the City's Technology Services Division. Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $788,438 USD net of all applicable taxes and charges $890,935 USD including all taxes $802,315 USD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of award.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3541260156 Description: GoAnywhere Cloud service subscription for Secure File Transfer for the City's Technology Services Division. Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $788,438 USD net of all applicable taxes and charges $890,935 USD including all taxes $802,315 USD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of award.