Award of Ariba Document Number 3469116217 to Greenlawn Ltd. To Provide Tree Injection Services for the City of Toronto's Parks, Forestry and Recreation Division

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The decision

2022-09-28 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3469116217 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division for the period of one (1) year with the option to renew for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Greenlawn Ltd. Contract Award Value: $896,053 net of all applicable taxes and charges $1,012,540 including HST and all applicable charges $911,823 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $922,934 net of all applicable taxes and charges $1,042,916 including HST and all applicable charges $939,178 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $950,622 net of all applicable taxes and charges $1,074,203 including HST and all applicable charges $967,353 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $979,141 net of all applicable taxes and charges $1,106,429 including HST and all applicable charges $996,374 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $1,008,515 net of all applicable taxes and charges $1,139,622 including HST and all applicable charges $1,026,265 net of HST recoveries For the purposes of award the cost calculations reflect a 3 percent Consumer Price Index price adjustment applied annually. The total potential contract award including all option years is $4,757,266 net of all applicable taxes and charges and $5,375,710 including all applicable taxes and charges. The potential cost to the City is $4,840,994 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: May 30, 2022 Solicitation Closed: July 25, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price: Supplier Name Evaluated Bid Price (excluding H.S.T.) Greenlawn Ltd. $896,052.75 Wright Tree Services of Canada Ltd. $907,916.25 Davey Tree Expert Co. of Canada Ltd. $1,041,616.75

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3469116217 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division for the period of one (1) year with the option to renew for four (4) additional separate one (1) year periods.

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On the record

The item as the City filed it