Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA207.1adopted
Solicitation Issued: June 23, 2022 Solicitation Closed: July 22, 2022 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name AECOM Canada Limited Altus Group Limited MGAC Canada, ULC PMA Project Controls Canada ULC Revay and Associates Limited Range of Scores: 70.64 - 81.70
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3461574218, Contract Number RFP-21ECS-MI-05HC Description: Highland Creek Treatment Plant - Third Party Scheduler for Fluidized Bed Incinerator and South Facilities Project. Recommended Supplier: Revay and Associates Limited Contract Award Value: $ 929,255 net of all applicable taxes and charges $ 1,050,058 including HST and all applicable charges $ 945,610 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2029.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3461574218, Contract Number RFP-21ECS-MI-05HC Description: Highland Creek Treatment Plant - Third Party Scheduler for Fluidized Bed Incinerator and South Facilities Project. Recommended Supplier: Revay and Associates Limited Contract Award Value: $ 929,255 net of all applicable taxes and charges $ 1,050,058 including HST and all applicable charges $ 945,610 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2029.
BA207.2adopted
Solicitation Issued: May 30, 2022 Solicitation Closed: July 25, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price: Supplier Name Evaluated Bid Price (excluding H.S.T.) Greenlawn Ltd. $896,052.75 Wright Tree Services of Canada Ltd. $907,916.25 Davey Tree Expert Co. of Canada Ltd. $1,041,616.75
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3469116217 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division for the period of one (1) year with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Greenlawn Ltd. Contract Award Value: $896,053 net of all applicable taxes and charges $1,012,540 including HST and all applicable charges $911,823 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $922,934 net of all applicable taxes and charges $1,042,916 including HST and all applicable charges $939,178 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $950,622 net of all applicable taxes and charges $1,074,203 including HST and all applicable charges $967,353 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $979,141 net of all applicable taxes and charges $1,106,429 including HST and all applicable charges $996,374 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $1,008,515 net of all applicable taxes and charges $1,139,622 including HST and all applicable charges $1,026,265 net of HST recoveries For the purposes of award the cost calculations reflect a 3 percent Consumer Price Index price adjustment applied annually. The total potential contract award including all option years is $4,757,266 net of all applicable taxes and charges and $5,375,710 including all applicable taxes and charges. The potential cost to the City is $4,840,994 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3469116217 Description: For the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division for the period of one (1) year with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Greenlawn Ltd. Contract Award Value: $896,053 net of all applicable taxes and charges $1,012,540 including HST and all applicable charges $911,823 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $922,934 net of all applicable taxes and charges $1,042,916 including HST and all applicable charges $939,178 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $950,622 net of all applicable taxes and charges $1,074,203 including HST and all applicable charges $967,353 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $979,141 net of all applicable taxes and charges $1,106,429 including HST and all applicable charges $996,374 net of HST recoveries Option Year 4 (January 1, 2027 to December 31, 2027) $1,008,515 net of all applicable taxes and charges $1,139,622 including HST and all applicable charges $1,026,265 net of HST recoveries For the purposes of award the cost calculations reflect a 3 percent Consumer Price Index price adjustment applied annually. The total potential contract award including all option years is $4,757,266 net of all applicable taxes and charges and $5,375,710 including all applicable taxes and charges. The potential cost to the City is $4,840,994 net of HST recoveries.
BA207.3adopted
Solicitation Issued: July 5, 2022 Solicitation Closed: August 3, 2022 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids received including bid price: Supplier Name Bid Price (excluding H.S.T.) Municipal Maintenance Inc. $192,350.00 Unistar General Inc. $227,400.00 CSL Group Ltd. $264,997.00 Forest Ridge Landscaping Inc. $336,550.00 Sure General Contractors Inc. $611,596.00 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3519744519, Contract Number 22TW-DC-319OCS Description: Grass Cutting, Trimming, Slashing, and Litter Pick Up for Various Watercourses, Ditches, Sewer Blocks, and Ponds City Wide from January 1, 2023 to December 31, 2023 with the option to renew the Contract for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option periods be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Municipal Maintenance Inc. Contract Award Value: $202,350 net of all applicable taxes and charges $228,656 including all applicable taxes and charges $205,911 net of HST recoveries Contract is expected to start on January 1, 2023 to December 31, 2023. Option Period 1 (January 1, 2024 to December 31, 2024): $208,421 net of all applicable taxes and charges $235,515 including all applicable taxes and charges $212,089 net of HST recoveries Option Period 2 (January 1, 2025 to December 31, 2025): $214,673 net of all applicable taxes and charges $242,581 including all applicable taxes and charges $218,451 net of HST recoveries Option Period 3 (January 1, 2026 to December 31, 2026): $221,113 net of all applicable taxes and charges $249,858 including all applicable taxes and charges $225,005 net of HST recoveries Option Period 4 (January 1, 2027 to December 31, 2027): $227,747 net of all applicable taxes and charges $257,354 including all applicable taxes and charges $231,755 net of HST recoveries The total contract award including all option years is $1,074,304 net of all taxes and charges and $1,213,963 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,093,211 net of HST recoveries. The above cost calculations for the option periods reflect an estimated 3 percent increase as per the Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3519744519, Contract Number 22TW-DC-319OCS Description: Grass Cutting, Trimming, Slashing, and Litter Pick Up for Various Watercourses, Ditches, Sewer Blocks, and Ponds City Wide from January 1, 2023 to December 31, 2023 with the option to renew the Contract for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option periods be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Municipal Maintenance Inc. Contract Award Value: $202,350 net of all applicable taxes and charges $228,656 including all applicable taxes and charges $205,911 net of HST recoveries Contract is expected to start on January 1, 2023 to December 31, 2023. Option Period 1 (January 1, 2024 to December 31, 2024): $208,421 net of all applicable taxes and charges $235,515 including all applicable taxes and charges $212,089 net of HST recoveries Option Period 2 (January 1, 2025 to December 31, 2025): $214,673 net of all applicable taxes and charges $242,581 including all applicable taxes and charges $218,451 net of HST recoveries Option Period 3 (January 1, 2026 to December 31, 2026): $221,113 net of all applicable taxes and charges $249,858 including all applicable taxes and charges $225,005 net of HST recoveries Option Period 4 (January 1, 2027 to December 31, 2027): $227,747 net of all applicable taxes and charges $257,354 including all applicable taxes and charges $231,755 net of HST recoveries The total contract award including all option years is $1,074,304 net of all taxes and charges and $1,213,963 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,093,211 net of HST recoveries. The above cost calculations for the option periods reflect an estimated 3 percent increase as per the Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA207.4adopted
Solicitation Issued: June 28, 2022 Solicitation Closed: August 3, 2022 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 2220742 Ontario Ltd. o/a Bronte Construction $2,484,460* Marbridge Construction Ltd. $3,343,310 Clearwater Structures Inc. $3,559,662 Bridgecon Construction Ltd. $6,696,501 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3543041187 and Contract Number 22ECS-BE-05BSE Description: Bridge Replacement of Littleleaf Pedestrian Bridge over East Highland Creek (Site Number 965) and Bridge Rehabilitation of Mammoth Hall Trail Culvert (Site Number 942). Recommended Supplier: 2220742 Ontario Ltd. o/a Bronte Construction Contract Award Value: $2,981,352 net of all applicable taxes and charges $3,368,928 including HST and all applicable charges $3,033,824 net of HST recoveries Contract is expected to start on January 4, 2023 and end on December 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3543041187 and Contract Number 22ECS-BE-05BSE Description: Bridge Replacement of Littleleaf Pedestrian Bridge over East Highland Creek (Site Number 965) and Bridge Rehabilitation of Mammoth Hall Trail Culvert (Site Number 942). Recommended Supplier: 2220742 Ontario Ltd. o/a Bronte Construction Contract Award Value: $2,981,352 net of all applicable taxes and charges $3,368,928 including HST and all applicable charges $3,033,824 net of HST recoveries Contract is expected to start on January 4, 2023 and end on December 31, 2023.
BA207.5adopted
Solicitation Issued: August 5, 2022 Solicitation Closed: August 30, 2022 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids Received for Request For Quotation, Ariba Document Number 3600855700 including bid price Supplier Name Evaluated Bid Price (excluding H.S.T) Chem-Aqua, Division of NCH Canada Inc $673,712.78
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request For Quotation, Ariba Document Number 3600855700 Description: For provision of Domestic Hot Water Coper Silver Ionization for Seniors Services and Long-Term Care Division for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Chem-Aqua, Division of NCH Canada Inc Contract Award Value: $685,636 net of all applicable taxes and charges (Incl. 15 percent contingency amount) $774,769 including HST and all applicable charges $697,704 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $706,206 net of all applicable taxes and charges $798,012 including HST and all applicable charges $718,635 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $727,392 net of all applicable taxes and charges $821,953 including HST and all applicable charges $740,194 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $749,213 net of all applicable taxes and charges $846,611 including HST and all applicable charges $762,400 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $771,690 net of all applicable taxes and charges $872,010 including HST and all applicable charges $785,272 net of HST recoveries The total potential contract award including all option years is $3,640,139 including all applicable taxes and charges and $4,113,357 net of all applicable taxes and charges. The potential cost to the City is $3,704,205 net of HST recoveries. The above cost calculations reflect a contingency allowance of $89,430.90 for a total of 15 percent of total amount and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Quotation, Ariba Document Number 3600855700 Description: For provision of Domestic Hot Water Coper Silver Ionization for Seniors Services and Long-Term Care Division for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Chem-Aqua, Division of NCH Canada Inc Contract Award Value: $685,636 net of all applicable taxes and charges (Incl. 15 percent contingency amount) $774,769 including HST and all applicable charges $697,704 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $706,206 net of all applicable taxes and charges $798,012 including HST and all applicable charges $718,635 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $727,392 net of all applicable taxes and charges $821,953 including HST and all applicable charges $740,194 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $749,213 net of all applicable taxes and charges $846,611 including HST and all applicable charges $762,400 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $771,690 net of all applicable taxes and charges $872,010 including HST and all applicable charges $785,272 net of HST recoveries The total potential contract award including all option years is $3,640,139 including all applicable taxes and charges and $4,113,357 net of all applicable taxes and charges. The potential cost to the City is $3,704,205 net of HST recoveries. The above cost calculations reflect a contingency allowance of $89,430.90 for a total of 15 percent of total amount and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA207.6adopted
Solicitation Issued: April 8, 2022 Solicitation Closed: May 27, 2022 Number of Addenda Issued: Eight (8) Number of Bids: Six (6) Table 2: Summary of Proposals Received Supplier Name Brennan Paving & Construction Ltd. Coco Paving Inc. * Four Seasons Sit Development Ltd. Midome Construction Services Ltd. * Sanscon Construction Ltd. Trisan Construction (614128 Ontario Ltd.) *Supplier did not pass the technical evaluation. Range of Scores: 75.06 to 85.84
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3426526826, Contract Number 20ECS-LU-03FP Description: Construction Services for Road Reconstruction, Civic and Sewer Improvements as part of Basement Flooding Protection Program, Phase 4, Assignment 1-01A/02 on O'Connor Drive, Bermondsey Road and St. Clair Avenue East. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $14,703,817 net of all applicable taxes and charges $16,615,313 including HST and all applicable charges $14,962,604 net of HST recoveries Contract is expected to start on October 24, 2022 and end on June 28, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3426526826, Contract Number 20ECS-LU-03FP Description: Construction Services for Road Reconstruction, Civic and Sewer Improvements as part of Basement Flooding Protection Program, Phase 4, Assignment 1-01A/02 on O'Connor Drive, Bermondsey Road and St. Clair Avenue East. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $14,703,817 net of all applicable taxes and charges $16,615,313 including HST and all applicable charges $14,962,604 net of HST recoveries Contract is expected to start on October 24, 2022 and end on June 28, 2024.