The filed record
Award of Ariba Document Number 3599569728 to ESC Automation for the Provision of Resident Wanderguard System for Seniors Services and Long-Term Care Division
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The decision
2022-10-26 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 20, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3599569728 Description: For the provision of Resident Wanderguard System for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: ESC Automation Contract Award Value: $895,035 net of all applicable taxes and charges $1,011,389 including HST and all applicable charges $910,787 net of HST recoveries Contract is expected to start on October 1, 2022 and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $921,886 net of all applicable taxes and charges $1,041,731 including HST and all applicable charges $938,111 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $949,542 net of all applicable taxes and charges $1,072,983 including HST and all applicable charges $966,254 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $978,029 net of all applicable taxes and charges $1,105,172 including HST and all applicable charges $995,242 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $1,007,370 net of all applicable taxes and charges $1,138,328 including HST and all applicable charges $1,025,099 net of HST recoveries The total potential contract award including all option years is $5,369,605 including all applicable taxes and charges and $4,751,863 net of all applicable taxes and charges. The potential cost to the City is $4,835,496 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
On the agenda
As the city filed it
Solicitation Issued: August 12th, 2021 Solicitation Closed: September 6, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Evaluated Bid Price (excluding H.S.T) ESC Automation $895,035 KR Communications LTD $1,128,469
Staff recommended
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3599569728 Description: For the provision of Resident Wanderguard System for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: ESC Automation Contract Award Value: $895,035 net of all applicable taxes and charges $1,011,389 including HST and all applicable charges $910,787 net of HST recoveries Contract is expected to start on October 1, 2022 and end on September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $921,886 net of all applicable taxes and charges $1,041,731 including HST and all applicable charges $938,111 net of HST recoveries Option Year 2 (October 1, 2024 to September 30, 2025) $949,542 net of all applicable taxes and charges $1,072,983 including HST and all applicable charges $966,254 net of HST recoveries Option Year 3 (October 1, 2025 to September 30, 2026) $978,029 net of all applicable taxes and charges $1,105,172 including HST and all applicable charges $995,242 net of HST recoveries Option Year 4 (October 1, 2026 to September 30, 2027) $1,007,370 net of all applicable taxes and charges $1,138,328 including HST and all applicable charges $1,025,099 net of HST recoveries The total potential contract award including all option years is $5,369,605 including all applicable taxes and charges and $4,751,863 net of all applicable taxes and charges. The potential cost to the City is $4,835,496 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
On the record
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