Award of Ariba Document Number 3591726444 to Classic Towing and Storage and Abrams Towing to Perform Towing Services for Light, Medium and Heavy Duty Vehicles

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The decision

2022-10-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 20, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3591726444 Description: For the non-exclusive supply and delivery of Towing Services for Light-Duty, Medium-Duty, Heavy-Duty vehicles and off-road vehicles, on an as-and-when-required basis, 24-hour a day, and 7-days a week within the Greater Toronto Area and outside of the Greater Toronto Area in Ontario, for the City of Toronto and its Agencies and Corporations for a period of one (1) year from November 1, 2022, to October 31, 2023, with the option to renew the contract for additional two (2) separate two (2) year terms.

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The Request for Quotation is structured to award two (2) separate contracts, one (1) to the Primary supplier and one (1) to the Secondary supplier, based on the suppliers meeting the specificiations listed in Part 4 of the Request for Quotation. Fleet Services Division intends to distribute 60-80 percent of the work to the Primary Supplier, and 20-40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.4. Recommended Supplier: Classic Towing & Storage Contract Award Value: $432,626 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $488,868 including HST and all applicable charges $440,240 net of HST recoveries Contract is expected to start on November 1, 2022 and end on October 31, 2023. Option Term 1 from November 1, 2023 to October 31, 2025 $891,210 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,007,067 including all applicable taxes and charges $906,895 net of HST recoveries Option Term 2 from November 1, 2025 to October 31, 2027 $917,946 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,037,279 including all applicable taxes and charges $934,102 net of HST recoveries The total potential contract award for Classic Towing and Storage identified in this report including all optional terms is $2,241,782 net of all taxes, and $2,533,214 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $2,281,238 net of HST recoveries. Recommended Supplier: Abrams Towing Contract Award Value: $237,591 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $268,477 including HST and all applicable charges $241,772 net of HST recoveries Contract is expected to start on November 1, 2022 and end on October 31, 2023. Option Term 1 from November 1, 2023 to October 31, 2025 $489,437 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $553,063 including all applicable taxes and charges $498,051 net of HST recoveries Option Term 2 from November 1, 2025 to October 31, 2027 $504,120 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $569,655 including all applicable taxes and charges $512,992 net of HST recoveries The total potential contract award for Abrams Towing identified in this report including all optional terms is $1,231,147 net of all taxes, and $1,391,196 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $1,252,815 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional terms is $3,472,929 net of all taxes, and $3,924,411 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option terms, is $3,534,053 net of HST recoveries. A three (3) percent CPI adjustment is applied to each of the two-year option term after the initial one (1) year contract period.

On the agenda

As the city filed it

Solicitation Issued: August 9, 2022 Solicitation Closed: September 13, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Total (excluding HST) Classic Towing & Storage $494,430.00 Abrams Towing $633,575.00

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3591726444 Description: For the non-exclusive supply and delivery of Towing Services for Light-Duty, Medium-Duty, Heavy-Duty vehicles and off-road vehicles, on an as-and-when-required basis, 24-hour a day, and 7-days a week within the Greater Toronto Area and outside of the Greater Toronto Area in Ontario, for the City of Toronto and its Agencies and Corporations for a period of one (1) year from November 1, 2022, to October 31, 2023, with the option to renew the contract for additional two (2) separate two (2) year terms.

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The Request for Quotation is structured to award two (2) separate contracts, one (1) to the Primary supplier and one (1) to the Secondary supplier, based on the suppliers meeting the specifications listed in Part 4 of the Request for Quotation. Fleet Services Division intends to distribute 60-80 percent of the work to the Primary Supplier, and 20-40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.4. Recommended Supplier: Classic Towing & Storage Contract Award Value: $432,626 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $488,868 including HST and all applicable charges $440,240 net of HST recoveries Contract is expected to start on November 1, 2022 and end on October 31, 2023. Option Term 1 from November 1, 2023 to October 31, 2025 $891,210 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,007,067 including all applicable taxes and charges $906,895 net of HST recoveries Option Term 2 from November 1, 2025 to October 31, 2027 $917,946 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,037,279 including all applicable taxes and charges $934,102 net of HST recoveries The total potential contract award for Classic Towing and Storage identified in this report including all optional terms is $2,241,782 net of all taxes, and $2,533,214 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $2,281,238 net of HST recoveries. Recommended Supplier: Abrams Towing Contract Award Value: $237,591 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $268,477 including HST and all applicable charges $241,772 net of HST recoveries Contract is expected to start on November 1, 2022 and end on October 31, 2023. Option Term 1 from November 1, 2023 to October 31, 2025 $489,437 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $553,063 including all applicable taxes and charges $498,051 net of HST recoveries Option Term 2 from November 1, 2025 to October 31, 2027 $504,120 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $569,655 including all applicable taxes and charges $512,992 net of HST recoveries The total potential contract award for Abrams Towing identified in this report including all optional terms is $1,231,147 net of all taxes, and $1,391,196 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $1,252,815 net of HST recoveries. The total potential combined contract awards for both suppliers identified in this report including all optional terms is $3,472,929 net of all taxes, and $3,924,411 including all applicable taxes and charges. The total potential cost to the City for both suppliers, including all option terms, is $3,534,053 net of HST recoveries. A three (3) percent CPI adjustment is applied to each of the two-year option term after the initial one (1) year contract period.

On the record

The item as the City filed it