Award of Ariba Document Number 3516863233 to Distinct Concrete Cutting (2019) Inc., for Concrete Cutting and Coring Services Complete with Operator as Required (Emergency and Planned Work) on Lands and Road Allowances City Wide for Toronto Water

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The decision

2022-10-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 20, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3516863233 and Contract Number 22TW-DC-313OCS. Description: For the non-exclusive supply of all labour, material and equipment required

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for providing concrete saw-cutting and concrete core drilling complete with operator as required by Toronto Water in various locations city wide on a planned and/or emergency basis) on lands and road allowances for a period of one (1) year with the with an option to extend the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Distinct Concrete Cutting (2019) Inc. Contract Award Value: $810,175 net of all applicable taxes and charges $915,498 including HST and all applicable charges $824,434 net of HST recoveries Contract is expected to start on the January 1, 2023 and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $834,480 net of all applicable taxes and charges $942,963 including all applicable taxes and charges $849,167 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $859,515 net of all applicable taxes and charges $971,252 including all applicable taxes and charges $874,642 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $885,300 net of all applicable taxes and charges $1,000,389 including all applicable taxes and charges $900,881 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $911,859 net of all applicable taxes and charges $1,030,401 including all applicable taxes and charges $927,908 net of HST recoveries The total potential contract award including all option year periods is $4,301,329 net of all taxes and charges and $4,860,502 including all applicable taxes and charges. The total potential cost to the City including all option year periods is $4,377,032 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index (CPI) adjustment applied annually to the annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: July 12, 2022 Solicitation Closed: August 29, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Distinct Concrete Cutting (2019) Inc. $790,175.00* *Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3516863233 and Contract Number 22TW-DC-313OCS. Description: For the non-exclusive supply of all labour, material and equipment required for providing concrete saw-cutting and concrete core drilling complete with operator as required by Toronto Water in various locations city wide on a planned and/or emergency basis) on lands and road allowances for a period of one (1) year with the with an option to extend the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option periods be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Distinct Concrete Cutting (2019) Inc. Contract Award Value: $810,175 net of all applicable taxes and charges $915,498 including HST and all applicable charges $824,434 net of HST recoveries Contract is expected to start on the January 1, 2023 and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $834,480 net of all applicable taxes and charges $942,963 including all applicable taxes and charges $849,167 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $859,515 net of all applicable taxes and charges $971,252 including all applicable taxes and charges $874,642 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $885,300 net of all applicable taxes and charges $1,000,389 including all applicable taxes and charges $900,881 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $911,859 net of all applicable taxes and charges $1,030,401 including all applicable taxes and charges $927,908 net of HST recoveries The total potential contract award including all option year periods is $4,301,329 net of all taxes and charges and $4,860,502 including all applicable taxes and charges. The total potential cost to the City including all option year periods is $4,377,032 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index (CPI) adjustment applied annually to the annual cost after the initial year.

On the record

The item as the City filed it