Award of Ariba Document Number 3640311809 to Lans Construction and Contracting Ltd., for Repair and Maintenance of City of Toronto's Owned Small Equipment for Toronto Water

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The decision

2022-11-02 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 27, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3640311809, Contract Number 22TW-DC-327OCS Description: For the non-exclusive provision of the pickup and delivery, labour, materials,

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supplies, freight, supervision, and all other associated tools and equipment necessary for the complete repair and maintenance of City of Toronto's owned small equipment as required by Toronto Water City Wide from January 1, 2023 to December 31, 2023 with an option to extend the Contract for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Lans Construction and Contracting Ltd. Contract Award Value: $191,750 net of all applicable taxes and charges $216,678 including HST and all applicable charges $195,125 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $201,338 net of all applicable taxes and charges $227,511 including all applicable taxes and charges $204,881 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $211,404 net of all applicable taxes and charges $238,887 including all applicable taxes and charges $215,125 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $221,975 net of all applicable taxes and charges $250,831 including all applicable taxes and charges $225,881 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $233,073 net of all applicable taxes and charges $263,373 including all applicable taxes and charges $237,175 net of HST recoveries The total potential contract award including all option year periods is $1,059,540 net of all taxes and charges and $1,197,280 including all applicable taxes and charges. The total potential cost to the City including all option year periods is $1,078,188 net of HST recoveries. The above cost calculations for the option periods reflect an estimated 5 percent Consumer Price Index increase applied annually to the annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: August 26, 2022 Solicitation Closed: September 22, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1 ) Table 2 : Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Lans Construction and Contracting Ltd. $191,750.00

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3640311809, Contract Number 22TW-DC-327OCS Description: For the non-exclusive provision of the pickup and delivery, labour, materials, supplies, freight, supervision, and all other associated tools and equipment necessary for the complete repair and maintenance of City of Toronto's owned small equipment as required by Toronto Water City Wide from January 1, 2023 to December 31, 2023 with an option to extend the Contract for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option periods be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Lans Construction and Contracting Ltd. Contract Award Value: $191,750 net of all applicable taxes and charges $216,678 including HST and all applicable charges $195,125 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $201,338 net of all applicable taxes and charges $227,511 including all applicable taxes and charges $204,881 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $211,404 net of all applicable taxes and charges $238,887 including all applicable taxes and charges $215,125 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $221,975 net of all applicable taxes and charges $250,831 including all applicable taxes and charges $225,881 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $233,073 net of all applicable taxes and charges $263,373 including all applicable taxes and charges $237,175 net of HST recoveries The total potential contract award including all option year periods is $1,059,540 net of all taxes and charges and $1,197,280 including all applicable taxes and charges. The total potential cost to the City including all option year periods is $1,078,188 net of HST recoveries. The above cost calculations for the option periods reflect an estimated 5 percent Consumer Price Index increase applied annually to the annual cost after the initial year.

On the record

The item as the City filed it