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←Bid Award Panel · 2023-01-18 · 2023.BA10.1

The filed record

Award of Ariba Document Number 3731138941 to CSL Group Ltd., for Non-Exclusive Supply of Landscape Maintenance Services at Various Locations Across the City of Toronto for Transportation Services

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The decision

2023-01-18 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3731138941, Contract Number 23TR-OM-501-CW-LM Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various locations across the City of Toronto, for Transportation Services from date of award to December 31, 2023 with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CSL Group Ltd. Contract Award Value: $837,994 net of all applicable taxes and charges $946,933 including HST and all applicable charges $852,743 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $863,134 net of all applicable taxes and charges $975,341 including all applicable taxes and charges $878,325 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $889,028 net of all applicable taxes and charges $1,004,601 including all applicable taxes and charges $904,675 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $915,698 net of all applicable taxes and charges $1,034,739 including all applicable taxes and charges $931,815 net of HST recoveries The total potential contract award identified in this report, including all option years, is $3,961,615 including all applicable taxes and charges and $3,505,854 net of all applicable taxes and charges. The total potential cost to the City is $3,567,557 net of HST recoveries. The above cost calculations reflect an estimated 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: November 3, 2022 Solicitation Closed: November 30, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) CSL Group Ltd. $737,993.84** Downtown Groundskeeping Inc. $837,344.27 Forest Ridge Landscaping Inc. $922,988.83 Bevcon Construction & Paving Ltd. $3,108,524.65 * Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3731138941, Contract Number 23TR-OM-501-CW-LM Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various locations across the City of Toronto, for Transportation Services from date of award to December 31, 2023 with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CSL Group Ltd. Contract Award Value: $837,994 net of all applicable taxes and charges $946,933 including HST and all applicable charges $852,743 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $863,134 net of all applicable taxes and charges $975,341 including all applicable taxes and charges $878,325 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $889,028 net of all applicable taxes and charges $1,004,601 including all applicable taxes and charges $904,675 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $915,698 net of all applicable taxes and charges $1,034,739 including all applicable taxes and charges $931,815 net of HST recoveries The total potential contract award identified in this report, including all option years, is $3,961,615 including all applicable taxes and charges and $3,505,854 net of all applicable taxes and charges. The total potential cost to the City is $3,567,557 net of HST recoveries. The above cost calculations reflect an estimated 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.

    On the record

    The item as the City filed it

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