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←Bid Award Panel · 2023-01-18 · 2023.BA10.3

The filed record

Award of Ariba Document Number 3692809488 to Superior Air Systems Ltd., for Boiler Annual Maintenance Service, Troubleshooting, Repairs and Modifications for the City of Toronto's Toronto Water and Solid Waste Management Services

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The decision

2023-01-18 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3692809488 Description: For Non-exclusive supply and delivery of all labour and materials required for Boilers Periodic Maintenance Service, Troubleshoot, Repairs and Modifications Services for a period of one (1) year, with the option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Superior Air Systems Ltd. Total Contract Award Value: $833,422 net of all applicable taxes and charges $941,766 including HST and all applicable charges $848,090 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $858,424 net of all applicable taxes and charges $970,019 including HST and all applicable charges $873,533 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $884,177 net of all applicable taxes and charges $999,120 including HST and all applicable charges $899,738 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $910,702 net of all applicable taxes and charges $1,029,094 including HST and all applicable charges $926,731 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $938,023 net of all applicable taxes and charges $1,059,966 including HST and all applicable charges $954,533 net of HST recoveries The total potential contract award, including all option years is $4,999,966 including all applicable taxes and charges and $4,424,748 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $4,502,624 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: October 14, 2022 Solicitation Closed: November 10, 2022 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Superior Air Systems Ltd. $544,518.00* Active Mechanical Services o/b 1246175 Ontario Limited $597,944.19 Lakeside Process Controls Limited $822,800.00 *Pursuant to the Request for Quotations document, the contract award value includes contingency.

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3692809488 Description: For Non-exclusive supply and delivery of all labour and materials required for Boilers Periodic Maintenance Service, Troubleshoot, Repairs and Modifications Services for a period of one (1) year, with the option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Superior Air Systems Ltd. Total Contract Award Value: $833,422 net of all applicable taxes and charges $941,766 including HST and all applicable charges $848,090 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $858,424 net of all applicable taxes and charges $970,019 including HST and all applicable charges $873,533 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $884,177 net of all applicable taxes and charges $999,120 including HST and all applicable charges $899,738 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $910,702 net of all applicable taxes and charges $1,029,094 including HST and all applicable charges $926,731 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $938,023 net of all applicable taxes and charges $1,059,966 including HST and all applicable charges $954,533 net of HST recoveries The total potential contract award, including all option years is $4,999,966 including all applicable taxes and charges and $4,424,748 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $4,502,624 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.

    On the record

    The item as the City filed it

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