Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA10.1adopted
Solicitation Issued: November 3, 2022 Solicitation Closed: November 30, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) CSL Group Ltd. $737,993.84** Downtown Groundskeeping Inc. $837,344.27 Forest Ridge Landscaping Inc. $922,988.83 Bevcon Construction & Paving Ltd. $3,108,524.65 * Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3731138941, Contract Number 23TR-OM-501-CW-LM Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various locations across the City of Toronto, for Transportation Services from date of award to December 31, 2023 with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CSL Group Ltd. Contract Award Value: $837,994 net of all applicable taxes and charges $946,933 including HST and all applicable charges $852,743 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $863,134 net of all applicable taxes and charges $975,341 including all applicable taxes and charges $878,325 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $889,028 net of all applicable taxes and charges $1,004,601 including all applicable taxes and charges $904,675 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $915,698 net of all applicable taxes and charges $1,034,739 including all applicable taxes and charges $931,815 net of HST recoveries The total potential contract award identified in this report, including all option years, is $3,961,615 including all applicable taxes and charges and $3,505,854 net of all applicable taxes and charges. The total potential cost to the City is $3,567,557 net of HST recoveries. The above cost calculations reflect an estimated 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3731138941, Contract Number 23TR-OM-501-CW-LM Description: For non-exclusive supply of Landscape Maintenance Services at centres medians, traffic islands, and boulevards within the transportation right of way at various locations across the City of Toronto, for Transportation Services from date of award to December 31, 2023 with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CSL Group Ltd. Contract Award Value: $837,994 net of all applicable taxes and charges $946,933 including HST and all applicable charges $852,743 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - January 1, 2024 to December 31, 2024 $863,134 net of all applicable taxes and charges $975,341 including all applicable taxes and charges $878,325 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $889,028 net of all applicable taxes and charges $1,004,601 including all applicable taxes and charges $904,675 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $915,698 net of all applicable taxes and charges $1,034,739 including all applicable taxes and charges $931,815 net of HST recoveries The total potential contract award identified in this report, including all option years, is $3,961,615 including all applicable taxes and charges and $3,505,854 net of all applicable taxes and charges. The total potential cost to the City is $3,567,557 net of HST recoveries. The above cost calculations reflect an estimated 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
BA10.2adopted
Solicitation Issued: November 24, 2022 Solicitation Closed: December 19, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 3: Summary of Bids Received including bid price for Contract Number 22TW-DC-320OCS (Part A) Supplier Name Bid Price (excluding H.S.T.) OJCR Construction Ltd. $2,423,500* 614128 Ontario Ltd. o/a Trisan Construction $3,373,810 *Pursuant to the Request for Tender document the contract award value includes contingency. Table 4: Summary of Bids Received including bid price for Contract Number 22TW-DC-321OCS (Part B) Supplier Name Bid Price (excluding H.S.T.) OJCR Construction Ltd. $4,423,500* 614128 Ontario Ltd. o/a Trisan Construction $5,975,470 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3758267365, Contract Number 22TW-DC-320OCS (Part A) and 22TW-DC-321OCS (Part B). Description: Repair of Sewer Service Connections, Catchbasins and Appurtenances for Various Locations - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-320OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-321OCS) from date of award to September 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: OJCR Construction Ltd. Part B: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,673,500 net of all applicable taxes and charges $3,021,055 including all applicable taxes and charges $2,720,554 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $2,753,705 net of all applicable taxes and charges $3,111,687 including all applicable taxes and charges $2,802,170 net of HST recoveries The total potential contract award for OJCR Construction Ltd., for Part A including the option year is $5,427,205 net of all applicable taxes and charges and $6,132,742 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,522,724 net of HST recoveries. Part B - OJCR Construction Ltd. $4,873,500 net of all applicable taxes and charges $5,507,055 including all applicable taxes and charges $4,959,274 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $5,019,705 net of all applicable taxes and charges $5,672,267 including all applicable taxes and charges $5,108,052 net of HST recoveries The total contract award for OJCR Construction Ltd., for Part B including the option year is $9,893,205 net of all applicable taxes and charges and $11,179,322 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part B including the option period is $10,067,325 net of HST recoveries. The total potential contract award including all option year is $15,320,410 net of all applicable taxes and charges and $17,312,064 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $15,590,049 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3758267365, Contract Number 22TW-DC-320OCS (Part A) and 22TW-DC-321OCS (Part B). Description: Repair of Sewer Service Connections, Catchbasins and Appurtenances for Various Locations - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-320OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-321OCS) from date of award to September 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: OJCR Construction Ltd. Part B: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,673,500 net of all applicable taxes and charges $3,021,055 including all applicable taxes and charges $2,720,554 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $2,753,705 net of all applicable taxes and charges $3,111,687 including all applicable taxes and charges $2,802,170 net of HST recoveries The total potential contract award for OJCR Construction Ltd., for Part A including the option year is $5,427,205 net of all applicable taxes and charges and $6,132,742 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,522,724 net of HST recoveries. Part B - OJCR Construction Ltd. $4,873,500 net of all applicable taxes and charges $5,507,055 including all applicable taxes and charges $4,959,274 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $5,019,705 net of all applicable taxes and charges $5,672,267 including all applicable taxes and charges $5,108,052 net of HST recoveries The total contract award for OJCR Construction Ltd., for Part B including the option year is $9,893,205 net of all applicable taxes and charges and $11,179,322 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part B including the option period is $10,067,325 net of HST recoveries. The total potential contract award including all option year is $15,320,410 net of all applicable taxes and charges and $17,312,064 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $15,590,049 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA10.3adopted
Solicitation Issued: October 14, 2022 Solicitation Closed: November 10, 2022 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Superior Air Systems Ltd. $544,518.00* Active Mechanical Services o/b 1246175 Ontario Limited $597,944.19 Lakeside Process Controls Limited $822,800.00 *Pursuant to the Request for Quotations document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotations, Ariba Document Number 3692809488 Description: For Non-exclusive supply and delivery of all labour and materials required for Boilers Periodic Maintenance Service, Troubleshoot, Repairs and Modifications Services for a period of one (1) year, with the option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Superior Air Systems Ltd. Total Contract Award Value: $833,422 net of all applicable taxes and charges $941,766 including HST and all applicable charges $848,090 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $858,424 net of all applicable taxes and charges $970,019 including HST and all applicable charges $873,533 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $884,177 net of all applicable taxes and charges $999,120 including HST and all applicable charges $899,738 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $910,702 net of all applicable taxes and charges $1,029,094 including HST and all applicable charges $926,731 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $938,023 net of all applicable taxes and charges $1,059,966 including HST and all applicable charges $954,533 net of HST recoveries The total potential contract award, including all option years is $4,999,966 including all applicable taxes and charges and $4,424,748 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $4,502,624 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations, Ariba Document Number 3692809488 Description: For Non-exclusive supply and delivery of all labour and materials required for Boilers Periodic Maintenance Service, Troubleshoot, Repairs and Modifications Services for a period of one (1) year, with the option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manger of Toronto Water Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Superior Air Systems Ltd. Total Contract Award Value: $833,422 net of all applicable taxes and charges $941,766 including HST and all applicable charges $848,090 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $858,424 net of all applicable taxes and charges $970,019 including HST and all applicable charges $873,533 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $884,177 net of all applicable taxes and charges $999,120 including HST and all applicable charges $899,738 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $910,702 net of all applicable taxes and charges $1,029,094 including HST and all applicable charges $926,731 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $938,023 net of all applicable taxes and charges $1,059,966 including HST and all applicable charges $954,533 net of HST recoveries The total potential contract award, including all option years is $4,999,966 including all applicable taxes and charges and $4,424,748 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $4,502,624 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
BA10.4adopted
Solicitation Issued: September 7, 2022 Solicitation Closed: October 11, 2022 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Orin Contractors Corp. $3,815,000.00* Sanscon Construction Ltd. $5,360,750.00 Pave-Al Limited $5,751,911.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tenders, Ariba Document Number 3647789334, Contract Number 22ECS-TI-15SP Description: Reconstruction of Peel Avenue and Gladstone Avenue, from Dufferin Street to Queen Street West. Recommended Supplier: Orin Contractors Corp. Contract Award Value: $4,578,000 net of all applicable taxes and charges $5,173,140 including HST and all applicable charges $4,658,573 net of HST recoveries Contract is expected to start on date of award and end on July 12, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders, Ariba Document Number 3647789334, Contract Number 22ECS-TI-15SP Description: Reconstruction of Peel Avenue and Gladstone Avenue, from Dufferin Street to Queen Street West. Recommended Supplier: Orin Contractors Corp. Contract Award Value: $4,578,000 net of all applicable taxes and charges $5,173,140 including HST and all applicable charges $4,658,573 net of HST recoveries Contract is expected to start on date of award and end on July 12, 2023.
BA10.5adopted
Solicitation Issued: November 25, 2022 Solicitation Closed: December 19, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Softchoice LP $5,699,638 Engage Systems LLC $5,863,987
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 12, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3755215245 Description: The non-exclusive supply and delivery of Adobe Product Licences for the City of Toronto's Technology Services Division for a period beginning from the date of Award and ending on March 30, 2024, with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) additional terms of one (1) year each. Should the option(s) be exercised, then the Chief Technology Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Softchoice LP Contract Award Value: $1,424,910 net of all applicable taxes and charges $1,610,148 including HST and all applicable charges $1,449,988 net of HST recoveries Contract is expected to start on the date of award and end on March 30, 2024. Option Year 1 (March 31, 2024 to March 30, 2025) $1,424,909 net of all applicable taxes and charges $1,610,147 including HST and all applicable charges $1,449,987 net of HST recoveries Option Year 2 (March 31, 2025 to March 30, 2026) $1,424,910 net of all applicable taxes and charges $1,610,148 including HST and all applicable charges $1,449,988 net of HST recoveries Option Year 3 (March 31, 2026 to March 30, 2027) $1,424,909 net of all applicable taxes and charges $1,610,147 including HST and all applicable charges $1,449,987 net of HST recoveries The total potential contract award including all optional periods is $5,699,638 net of all applicable taxes and charges, $6,440,590 including all applicable taxes and charges. The total potential cost to the City is $5,799,950 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3755215245 Description: The non-exclusive supply and delivery of Adobe Product Licences for the City of Toronto's Technology Services Division for a period beginning from the date of Award and ending on March 30, 2024, with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) additional terms of one (1) year each. Should the option(s) be exercised, then the Chief Technology Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Softchoice LP Contract Award Value: $1,424,910 net of all applicable taxes and charges $1,610,148 including HST and all applicable charges $1,449,988 net of HST recoveries Contract is expected to start on the date of award and end on March 30, 2024. Option Year 1 (March 31, 2024 to March 30, 2025) $1,424,909 net of all applicable taxes and charges $1,610,147 including HST and all applicable charges $1,449,987 net of HST recoveries Option Year 2 (March 31, 2025 to March 30, 2026) $1,424,910 net of all applicable taxes and charges $1,610,148 including HST and all applicable charges $1,449,988 net of HST recoveries Option Year 3 (March 31, 2026 to March 30, 2027) $1,424,909 net of all applicable taxes and charges $1,610,147 including HST and all applicable charges $1,449,987 net of HST recoveries The total potential contract award including all optional periods is $5,699,638 net of all applicable taxes and charges, $6,440,590 including all applicable taxes and charges. The total potential cost to the City is $5,799,950 net of HST recoveries.