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←Bid Award Panel · 2023-01-18 · 2023.BA10.2

The filed record

Award of Ariba Document Number 3758267365 to OJCR Construction Ltd., for Repair of Sewer Service Connections, Catchbasins and Appurtenances for Various Locations for Toronto Water

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The decision

2023-01-18 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3758267365, Contract Number 22TW-DC-320OCS (Part A) and 22TW-DC-321OCS (Part B). Description: Repair of Sewer Service Connections, Catchbasins and Appurtenances for Various Locations - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-320OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-321OCS) from date of award to September 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval.

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Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: OJCR Construction Ltd. Part B: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,673,500 net of all applicable taxes and charges $3,021,055 including all applicable taxes and charges $2,720,554 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $2,753,705 net of all applicable taxes and charges $3,111,687 including all applicable taxes and charges $2,802,170 net of HST recoveries The total potential contract award for OJCR Construction Ltd., for Part A including the option year is $5,427,205 net of all applicable taxes and charges and $6,132,742 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,522,724 net of HST recoveries. Part B - OJCR Construction Ltd. $4,873,500 net of all applicable taxes and charges $5,507,055 including all applicable taxes and charges $4,959,274 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $5,019,705 net of all applicable taxes and charges $5,672,267 including all applicable taxes and charges $5,108,052 net of HST recoveries The total contract award for OJCR Construction Ltd., for Part B including the option year is $9,893,205 net of all applicable taxes and charges and $11,179,322 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part B including the option period is $10,067,325 net of HST recoveries. The total potential contract award including all option year is $15,320,410 net of all applicable taxes and charges and $17,312,064 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $15,590,049 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: November 24, 2022 Solicitation Closed: December 19, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 3: Summary of Bids Received including bid price for Contract Number 22TW-DC-320OCS (Part A) Supplier Name Bid Price (excluding H.S.T.) OJCR Construction Ltd. $2,423,500* 614128 Ontario Ltd. o/a Trisan Construction $3,373,810 *Pursuant to the Request for Tender document the contract award value includes contingency.

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Table 4: Summary of Bids Received including bid price for Contract Number 22TW-DC-321OCS (Part B) Supplier Name Bid Price (excluding H.S.T.) OJCR Construction Ltd. $4,423,500* 614128 Ontario Ltd. o/a Trisan Construction $5,975,470 *Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3758267365, Contract Number 22TW-DC-320OCS (Part A) and 22TW-DC-321OCS (Part B). Description: Repair of Sewer Service Connections, Catchbasins and Appurtenances for Various Locations - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-320OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-321OCS) from date of award to September 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval.

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Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: OJCR Construction Ltd. Part B: OJCR Construction Ltd. Contract Award Value: Part A - OJCR Construction Ltd. $2,673,500 net of all applicable taxes and charges $3,021,055 including all applicable taxes and charges $2,720,554 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $2,753,705 net of all applicable taxes and charges $3,111,687 including all applicable taxes and charges $2,802,170 net of HST recoveries The total potential contract award for OJCR Construction Ltd., for Part A including the option year is $5,427,205 net of all applicable taxes and charges and $6,132,742 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,522,724 net of HST recoveries. Part B - OJCR Construction Ltd. $4,873,500 net of all applicable taxes and charges $5,507,055 including all applicable taxes and charges $4,959,274 net of HST recoveries Contract is expected to start on the date of award to September 30, 2023. Option Year 1 (October 1, 2023 to September 30, 2024) $5,019,705 net of all applicable taxes and charges $5,672,267 including all applicable taxes and charges $5,108,052 net of HST recoveries The total contract award for OJCR Construction Ltd., for Part B including the option year is $9,893,205 net of all applicable taxes and charges and $11,179,322 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part B including the option period is $10,067,325 net of HST recoveries. The total potential contract award including all option year is $15,320,410 net of all applicable taxes and charges and $17,312,064 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $15,590,049 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.

    On the record

    The item as the City filed it

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