Award of Ariba Document Number 3712084057 to Johnson Controls Canada LP for the Non-exclusive Supply, Delivery of HID Seos Access Cards, Photo Badge Consumables

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The decision

2023-08-09 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3712084057 Description: For the non-exclusive supply, delivery of HID Seos access cards, photo badge consumables (horizontal and vertical photo

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badge holders and photo badge reels, CP500 Transfer Film, Ribbons and Hologram consumables), CP500 Printer, CL50 Hologram laminator and Hologram Films designs, Braille design either on badge holders or Seos access cards (possibility of design to be taken into consideration) and CCURE9000 card format programming, Biometric Readers enrollment and programming and maintenance, repairs of existing and new CP500 Printers and CL50 Hologram Laminators. Recommended Supplier: Johnson Controls Canada LP Contract Award Value: $2,482,324 net of all applicable taxes and charges $2,805,026 including HST and all applicable charges $2,526,013 net of HST recoveries The contract is expected to start on date of award and end on July 31, 2026.

On the agenda

As the city filed it

Solicitation Issued: March 9, 2023 Solicitation Closed: April 20, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier name Bid Price (excluding HST) Johnson Controls Canada LP 2,482,323.68

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3712084057 Description: For the non-exclusive supply, delivery of HID Seos access cards, photo badge consumables (horizontal and vertical photo badge holders and photo badge reels, CP500 Transfer Film, Ribbons and Hologram consumables), CP500 Printer, CL50 Hologram laminator and Hologram Films designs, Braille design either on badge holders or Seos access cards (possibility of design to be taken into consideration) and CCURE9000 card format programming, Biometric Readers enrollment and programming and maintenance, repairs of existing and new CP500 Printers and CL50 Hologram Laminators.

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Recommended Supplier: Johnson Controls Canada LP Contract Award Value: $2,482,324 net of all applicable taxes and charges $2,805,026 including HST and all applicable charges $2,526,013 net of HST recoveries The contract is expected to start on date of award and end on July 31, 2026.

On the record

The item as the City filed it