Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA39.1adopted
Solicitation Issued: March 9, 2023 Solicitation Closed: April 20, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier name Bid Price (excluding HST) Johnson Controls Canada LP 2,482,323.68
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3712084057 Description: For the non-exclusive supply, delivery of HID Seos access cards, photo badge consumables (horizontal and vertical photo badge holders and photo badge reels, CP500 Transfer Film, Ribbons and Hologram consumables), CP500 Printer, CL50 Hologram laminator and Hologram Films designs, Braille design either on badge holders or Seos access cards (possibility of design to be taken into consideration) and CCURE9000 card format programming, Biometric Readers enrollment and programming and maintenance, repairs of existing and new CP500 Printers and CL50 Hologram Laminators. Recommended Supplier: Johnson Controls Canada LP Contract Award Value: $2,482,324 net of all applicable taxes and charges $2,805,026 including HST and all applicable charges $2,526,013 net of HST recoveries The contract is expected to start on date of award and end on July 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3712084057 Description: For the non-exclusive supply, delivery of HID Seos access cards, photo badge consumables (horizontal and vertical photo badge holders and photo badge reels, CP500 Transfer Film, Ribbons and Hologram consumables), CP500 Printer, CL50 Hologram laminator and Hologram Films designs, Braille design either on badge holders or Seos access cards (possibility of design to be taken into consideration) and CCURE9000 card format programming, Biometric Readers enrollment and programming and maintenance, repairs of existing and new CP500 Printers and CL50 Hologram Laminators. Recommended Supplier: Johnson Controls Canada LP Contract Award Value: $2,482,324 net of all applicable taxes and charges $2,805,026 including HST and all applicable charges $2,526,013 net of HST recoveries The contract is expected to start on date of award and end on July 31, 2026.
BA39.2adopted
Solicitation Issued: March 23, 2023 Solicitation Closed: May 2, 2023 Number of Addenda Issued: Five (5) Number of Bids: Thirteen (13) Summary of Bids Received: P.S. Painting Limited / COSAR GC PM Martinway Contracting Ltd. Canada Construction Limited The State Group Inc. Direct Construction ** South Central Inc ** Ritestart Ltd ** Joe Pace & Sons Contracting Inc ** Loc Pave Construction Ltd ** CAS Interiors Inc * Le Juge Ontario Inc * NY Construction & Design * The North Restore/19048476 Ontario Inc * *Supplier did not pass the Mandatory Submission Requirements Stage. **Supplier did not achieve the minimum technical score and was not considered for the pricing stage. Range of Scores: 51.54 - 78.24 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3743124423 Description: For the provision of Professional General Contracting Services to assist the Corporate Real Estate Management Division's Project Management Office with Small Capital Projects and Emergency Capital Projects on asset improvement scopes. The terms of the multi-use pre-qualified list will be for a period of two (2) years from the date of award, with the option to renew the contract for an additional one (1) year option period. Suppliers' submitted rates will apply and remain firm for the duration of the contract term including option period. Should the option be exercised, the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Individual work assignments under $70,000 (HST excluded) will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $70,000 (HST excluded), Request for Quotations will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing By Law, Policy and Procedure. This Bid Award Panel report is seeking authority to award only the rotational roster contracts with the associated award values per supplier. Recommended Supplier: P.S. Painting Limited / COSAR GC PM Contract Award Value: $3,100,000 net of all applicable taxes and charges $3,503,000 including HST and all applicable charges $3,154,560 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000 net of all applicable taxes and charges $1,751,500 including HST and all applicable charges $1,577,280 net of HST recoveries Total Potential Contract Award Value including Option Period for P.S. Painting Limited / COSAR GC PM $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for Martinway Contracting Ltd $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: Canada Construction Limited Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for Canada Construction Limited $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: The State Group Inc. Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for The State Group Inc. $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries The combined total potential contract award for all suppliers identified in this report, including option year, is $18,600,000 net of all applicable taxes and charges, and $21,018,000 including HST and applicable charges. The combined total potential cost to the City is $18,927,360 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3743124423 Description: For the provision of Professional General Contracting Services to assist the Corporate Real Estate Management Division's Project Management Office with Small Capital Projects and Emergency Capital Projects on asset improvement scopes. The terms of the multi-use pre-qualified list will be for a period of two (2) years from the date of award, with the option to renew the contract for an additional one (1) year option period. Suppliers' submitted rates will apply and remain firm for the duration of the contract term including option period. Should the option be exercised, the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Individual work assignments under $70,000 (HST excluded) will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $70,000 (HST excluded), Request for Quotations will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing By Law, Policy and Procedure. This Bid Award Panel report is seeking authority to award only the rotational roster contracts with the associated award values per supplier. Recommended Supplier: P.S. Painting Limited / COSAR GC PM Contract Award Value: $3,100,000 net of all applicable taxes and charges $3,503,000 including HST and all applicable charges $3,154,560 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000 net of all applicable taxes and charges $1,751,500 including HST and all applicable charges $1,577,280 net of HST recoveries Total Potential Contract Award Value including Option Period for P.S. Painting Limited / COSAR GC PM $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for Martinway Contracting Ltd $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: Canada Construction Limited Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for Canada Construction Limited $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries Recommended Supplier: The State Group Inc. Contract Award Value: $3,100,000.00 net of all applicable taxes and charges $3,503,000.00 including HST and all applicable charges $3,154,560.00 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025. Option Year 1 - From August 1, 2025 to July 31, 2026 $1,550,000.00 net of all applicable taxes and charges $1,751,500.00 including HST and all applicable charges $1,577,280.00 net of HST recoveries Total Potential Contract Award Value including Option Period for The State Group Inc. $4,650,000 net of all applicable taxes and charges $5,254,500 including HST and all applicable charges $4,731,840.00 net of HST recoveries The combined total potential contract award for all suppliers identified in this report, including option year, is $18,600,000 net of all applicable taxes and charges, and $21,018,000 including HST and applicable charges. The combined total potential cost to the City is $18,927,360 net of HST recoveries.
BA39.3adopted
Solicitation Issued: February 21, 2023 Solicitation Closed: March 21, 2023 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding HST & contingency) Loc-Pave Construction Ltd $880,415.00* CSL Group Ltd $938,230.00 Bond Paving & Construction Inc. 988,000.00 Renokrew $1,093,846.06 Pine Valley Corporation $1,175,000.00.00 Canada Construction Ltd $1,205,086.00 Somerville Construction $1,416,062.00 *Pursuant to the Request for Tender document the contract award value includes Optional Work and Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3843190693, Contract Number 22-PFR-212 Description: For the Supply and Delivery of all Labour, Materials, Equipment and Supervision required to complete the Alexandra Park Renewal project, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc Pave Construction Ltd. Contract Award Value: $980,415 net of all applicable taxes and charges $1,107,869 including HST and all applicable charges $997,670 net of HST Recoveries The contract is expected to start following the date of award and end by December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3843190693, Contract Number 22-PFR-212 Description: For the Supply and Delivery of all Labour, Materials, Equipment and Supervision required to complete the Alexandra Park Renewal project, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc Pave Construction Ltd. Contract Award Value: $980,415 net of all applicable taxes and charges $1,107,869 including HST and all applicable charges $997,670 net of HST Recoveries The contract is expected to start following the date of award and end by December 31, 2024.
BA39.4adopted
Solicitation Issued: March 28, 2023 Solicitation Closed: April 19, 2023 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Julmac Contracting Ltd. * $7,767,000.00 Harrison Muir Inc. $10,777,410.05 ** *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3926376174, Contract Number 23ECS-BE-12SBE Description: Structural Steel Cleaning and Coating of Four (4) Don Valley Parkway Bridges at Don Mills Road, Spanbridge Road, Wynford Drive and Lawrence Avenue Recommended Supplier: Harrison Muir Inc. Contract Award Value: $12,394,022 net of all applicable taxes and charges $14,005,245 including HST and all applicable charges $12,612,157 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3926376174, Contract Number 23ECS-BE-12SBE Description: Structural Steel Cleaning and Coating of Four (4) Don Valley Parkway Bridges at Don Mills Road, Spanbridge Road, Wynford Drive and Lawrence Avenue Recommended Supplier: Harrison Muir Inc. Contract Award Value: $12,394,022 net of all applicable taxes and charges $14,005,245 including HST and all applicable charges $12,612,157 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA39.5adopted
Solicitation Issued: May 30, 2023 Solicitation Closed: June 15, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Viola Management Inc. $2,186,975.00* PTR Paving Inc. $2,331,085.70 7850891 Canada Inc. o/a Egnatia Paving $2,778,470.50 Aqua Tech Solutions Inc. $3,184,454.49 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4005566881, Contract Number 23TR-OM-220-EY-CI Description: Interim Repairs, Builders File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke, York District Recommended Supplier: Viola Management Inc. Contract Award Value: $2,216,975 net of all applicable taxes and charges $2,505,182 including HST and all applicable charges $2,255,994 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4005566881, Contract Number 23TR-OM-220-EY-CI Description: Interim Repairs, Builders File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke, York District Recommended Supplier: Viola Management Inc. Contract Award Value: $2,216,975 net of all applicable taxes and charges $2,505,182 including HST and all applicable charges $2,255,994 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA39.6adopted
Solicitation Issued: June 15, 2023 Solicitation Closed: July 5, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Viola Management Inc. $1,052,628.00* PTR Paving Inc. $1,307,437.00 D. Crupi & Sons Limited $2,320,460.50 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4048088807, Contract Number 23TR-OM-210-TEY-CI Description: Permanent Repairs to Utility Cuts and Milling and Paving, in the Toronto and East York District Recommended Supplier: Viola Management Inc. Contract Award Value: $1,102,628 net of all applicable taxes and charges $1,245,970 including HST and all applicable charges $1,122,034 net of HST recoveries Contract is expected to start on August 18, 2023 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4048088807, Contract Number 23TR-OM-210-TEY-CI Description: Permanent Repairs to Utility Cuts and Milling and Paving, in the Toronto and East York District Recommended Supplier: Viola Management Inc. Contract Award Value: $1,102,628 net of all applicable taxes and charges $1,245,970 including HST and all applicable charges $1,122,034 net of HST recoveries Contract is expected to start on August 18, 2023 and end on December 31, 2023.