Award of Ariba Document Number 4147420668 to OnX Enterprise Solutions Ltd. for Storage Hardware Service for Technology Services Division

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The decision

2023-11-29 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 23, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4147420668 Description: For Storage Hardware Service for Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd.

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Contract Award Value: $5,500,000 CAD net of all applicable taxes and charges $6,215,000 CAD including HST and all applicable charges $5,596,800 CAD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years.

On the agenda

As the city filed it

Solicitation Issued: September 1, 2023 Solicitation Closed: October 2, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 1: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) OnX Enterprise Solutions Ltd $805,032.51 CAD Checkmark IT Limited $165,104.00 CAD** * Bid Price was for evaluation purposes only. Awarded contract value was specified in the Request for Quotation. ** Supplier found to be non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4147420668 Description: For Storage Hardware Service for Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $5,500,000 CAD net of all applicable taxes and charges $6,215,000 CAD including

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HST and all applicable charges $5,596,800 CAD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years.

On the record

The item as the City filed it