Award of Ariba Doc4097545206 to Xylem Canada LP for the O.E.M Authorized Parts and Service on Flygt Pumps for Solid Waste Management Services

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The decision

2023-12-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4097545206 Description: Supply of all labour, materials, equipment, rental and repair services necessary to provide Warranty and Non-Warranty original equipment manufacturer (O.E.M ) authorized Parts and Service on Flygt Pumps for a period of three (3) years, with an option to extend the agreement one (1) additional two (2) years period.

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Note: Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Xylem Canada LP Contract Award Value: $555,455 net of all applicable taxes and charges $627,664 including HST and all applicable charges $565,231 net of HST recoveries Contract is expected to start on January 25, 2024 and end on January 24, 2027. Option Year Period (January 25, 2027 - January 24, 2029): $376,593 net of all applicable taxes and charges $425,550 including HST and all applicable charges $383,221 net of HST recoveries The total potential contract award, including the optional period is $1,053,214 including all applicable taxes and charges and $932,048 net of all applicable taxes and charges. The total potential cost to the City, including the optional period, is $948,452 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option two (2) year period total cost after the initial three (3) year term.

On the agenda

As the city filed it

Solicitation Issued:October 24, 2023 Solicitation Closed: November 16, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Xylem Canada LP $555,455.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4097545206 Description: Supply of all labour, materials, equipment, rental and repair services necessary to provide Warranty and Non-Warranty original equipment manufacturer (O.E.M ) authorized Parts and Service on Flygt Pumps for a period of three (3) years, with an option to extend the agreement one (1) additional two (2) years period.

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On the record

The item as the City filed it