Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA59.1adopted
Solicitation Issued:October 24, 2023 Solicitation Closed: November 16, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Xylem Canada LP $555,455.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4097545206 Description: Supply of all labour, materials, equipment, rental and repair services necessary to provide Warranty and Non-Warranty original equipment manufacturer (O.E.M ) authorized Parts and Service on Flygt Pumps for a period of three (3) years, with an option to extend the agreement one (1) additional two (2) years period. Note: Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Xylem Canada LP Contract Award Value: $555,455 net of all applicable taxes and charges $627,664 including HST and all applicable charges $565,231 net of HST recoveries Contract is expected to start on January 25, 2024 and end on January 24, 2027. Option Year Period (January 25, 2027 - January 24, 2029): $376,593 net of all applicable taxes and charges $425,550 including HST and all applicable charges $383,221 net of HST recoveries The total potential contract award, including the optional period is $1,053,214 including all applicable taxes and charges and $932,048 net of all applicable taxes and charges. The total potential cost to the City, including the optional period, is $948,452 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option two (2) year period total cost after the initial three (3) year term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4097545206 Description: Supply of all labour, materials, equipment, rental and repair services necessary to provide Warranty and Non-Warranty original equipment manufacturer (O.E.M ) authorized Parts and Service on Flygt Pumps for a period of three (3) years, with an option to extend the agreement one (1) additional two (2) years period. Note: Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Xylem Canada LP Contract Award Value: $555,455 net of all applicable taxes and charges $627,664 including HST and all applicable charges $565,231 net of HST recoveries Contract is expected to start on January 25, 2024 and end on January 24, 2027. Option Year Period (January 25, 2027 - January 24, 2029): $376,593 net of all applicable taxes and charges $425,550 including HST and all applicable charges $383,221 net of HST recoveries The total potential contract award, including the optional period is $1,053,214 including all applicable taxes and charges and $932,048 net of all applicable taxes and charges. The total potential cost to the City, including the optional period, is $948,452 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option two (2) year period total cost after the initial three (3) year term.
BA59.2adopted
Solicitation Issued: August 2, 2023 Solicitation Closed:September 12, 2023 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Associated Engineering (Ont.) Ltd R.V. Anderson Associates Limited* WSP Canada Inc** *Pursuant to the Request for Proposal document the contract award value includes contingency. **Supplier was found non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposals, Doc4104126185 and Contract Number RFP-23ECS-MI-02IS Description: Replacement of Raw Water Pumps and Travelling Screens at the Island Water Treatment Plant Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value: $1,712,946 net of all applicable taxes and charges $1,935,629 including HST and all applicable charges $1,743,094 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals, Doc4104126185 and Contract Number RFP-23ECS-MI-02IS Description: Replacement of Raw Water Pumps and Travelling Screens at the Island Water Treatment Plant Recommended Supplier: R.V. Anderson Associates Limited Contract Award Value: $1,712,946 net of all applicable taxes and charges $1,935,629 including HST and all applicable charges $1,743,094 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029.
BA59.3withdrawn
Solicitation Issued: August 10, 2023 Solicitation Closed: September 12, 2023 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price: Supplier Name Lot 1 - Central Group Lot 3 - West Group T & T Power Group Inc. $744,359 CAD $693,239 CAD Power Station Inc. $887,380 CAD $829,555 CAD Northern Generator Company $1,313,059 CAD $1,175,759 CAD * The Bid Price is based on the quantity for the first year. Note: The required work and buildings in the East of the City are blended into the Lots 1 and 3, Central and West.
That the Bid Award Panel withdraw Item BA59.3 - Award of Ariba Doc4113426929 to T&T Power Group Inc. for the non-exclusive provision of Backup Generator Maintenance for various Divisions for the City of Toronto.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Doc4113426929. Description: For the non-exclusive provision of Backup Generator Maintenance for the following Divisions: 1. Corporate Real Estate Management 2. Solid Waste Management Services 3. Seniors Services and Long-Term Care The award is for an initial contract period of three (3) years from February 1, 2024, to January 31, 2027, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1)-year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: T&T Power Group Inc. Contract Award Value: $4,551,076 net of all applicable taxes and charges (including 5.525 percent contingency) $5,142,716, including HST and all applicable charges $4,631,175 net of HST recoveries The contract is expected to start on February 1, 2024, and end on January 31, 2027. Option Year 1 - From February 1, 2027, to January 31, 2028 $1,562,536 net of all applicable taxes and charges (including 5.525 percent contingency) $1,765,666, including HST and all applicable charges $1,590,037 net of HST recoveries Option Year 2 - From February 1, 2028, to January 31, 2029 $1,609,412 net of all applicable taxes and charges (including 5.525 percent contingency) $1,818,636, including HST and all applicable charges $1,637,738 net of HST recoveries The option year cost calculations include a three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial three (3) year contract period. The total potential contract award to the supplier identified in this report, including all option years, is $7,723,024 net of all applicable taxes and charges and $8,727,017 including all applicable taxes and charges. The total potential cost to the City, including all option years, is net of $7,858,949 HST recoveries.
BA59.4adopted
Solicitation Issued: August 14, 2023 Solicitation Closed: October 11, 2023 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) NexGen Municipal Inc $15,996,216.84* Mid Ontario Truck Centre $19,823,860.00 * Fuel Type: Compressed Natural Gas (CNG)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Doc4121435613 Description: For the supply and delivery of twenty-eight (28) latest model cabover truck chassis, single axle 29,000 pounds (13,154 kilogram), dual rear wheels with 12 cubic yard capacity split side loading refuse packer body, with the option to purchase an additional five (5) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Nexgen Municipal Inc Contract Award Value: (2023-2024) 28 units $15,996,217 net of all applicable taxes and charges $18,075,725 including HST and all applicable charges $16,277,750 net of HST recoveries Optional Units: (2023-2024) 5 units $2,907,017 net of all applicable taxes and charges $3,284,929 including HST and all applicable charges $2,958,180 net of HST recoveries Total Potential Contract Award Value Including Optional Purchases (2023-2024) - 33 units $18,903,233 net of all applicable taxes and charges $21,360,653 including HST and all applicable charges $19,235,930 net of HST recoveries Contract is expected to start on the date of award and end on December 15, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Doc4121435613 Description: For the supply and delivery of twenty-eight (28) latest model cabover truck chassis, single axle 29,000 pounds (13,154 kilogram), dual rear wheels with 12 cubic yard capacity split side loading refuse packer body, with the option to purchase an additional five (5) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Nexgen Municipal Inc Contract Award Value: (2023-2024) 28 units $15,996,217 net of all applicable taxes and charges $18,075,725 including HST and all applicable charges $16,277,750 net of HST recoveries Optional Units: (2023-2024) 5 units $2,907,017 net of all applicable taxes and charges $3,284,929 including HST and all applicable charges $2,958,180 net of HST recoveries Total Potential Contract Award Value Including Optional Purchases (2023-2024) - 33 units $18,903,233 net of all applicable taxes and charges $21,360,653 including HST and all applicable charges $19,235,930 net of HST recoveries Contract is expected to start on the date of award and end on December 15, 2024.
BA59.5adopted
Solicitation Issued: September 28, 2023 Solicitation Closed: November 2, 2023 Number of Addenda Issued: Five (5) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) D. Crupi & Sons Ltd. $3,454,329.70* Viola Management Inc $3,517,180.54 D. Martino Construction Limited $3,550,000.00 2489960 Ontario Inc. o/a Kore Infrastructure Group $3,650,000.00 Four Seasons Site Development Ltd $3,984,710.00 Sanscon Construction Limited $4,684,250.00 Brennan Paving & Construction Ltd. $5,299,917.50 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4223531728, Contract Number 23ECS-RD-04MR Description: Major Road Resurfacing on Bayview Avenue from Roehampton Avenue to 30 metres North of Armistice Drive Recommended Supplier: D. Crupi & Sons Ltd. Contract Award Value: $3,799,763 net of all applicable taxes and charges $4,293,732 including HST and all applicable charges $3,866,639 net of HST recoveries Contract is expected to start on the date of award and ends on September 2, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4223531728, Contract Number 23ECS-RD-04MR Description: Major Road Resurfacing on Bayview Avenue from Roehampton Avenue to 30 metres North of Armistice Drive Recommended Supplier: D. Crupi & Sons Ltd. Contract Award Value: $3,799,763 net of all applicable taxes and charges $4,293,732 including HST and all applicable charges $3,866,639 net of HST recoveries Contract is expected to start on the date of award and ends on September 2, 2024.