Award of Document Number 4495680306 to Downtown Groundskeeping Services (operating as Clintar Landscape Management Services) for the Supply, Delivery, Assembly and Installation of Established Hanging Baskets for the Economic Development and Culture Division

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The decision

2024-12-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4495680306 Description: For the supply, delivery, assembly, and installation of established hanging baskets, onto existing hardware throughout various

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Business Improvement Areas within the City of Toronto, for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Downtown Groundskeeping Services (operating as Clintar Landscape Management Services) Contract Award Value: $105,569 net of all applicable taxes and charges $119,293 including HST and all applicable charges $107,427 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2025. Option Year 1: December 1, 2025 to November 30, 2026 $108,736 net of all applicable taxes and charges $122,872 including all applicable taxes and charges $110,650 net of HST recoveries Option Year 2: December 1, 2026 to November 30, 2027 $111,998 net of all applicable taxes and charges $126,558 including all applicable taxes and charges $113,696 net of HST recoveries Option Year 3: December 1, 2027 to November 30, 2028 $115,358 net of all applicable taxes and charges $130,355 including all applicable taxes and charges $117,388 net of HST recoveries Option Year 4: December 1, 2028 to November 30, 2029 $118,819 net of all applicable taxes and charges $134,265 including all applicable taxes and charges $120,910 net of HST recoveries The total potential contract award including all optional years is $560,480 net of all taxes, and $633,343 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $570,345 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: May 13, 2024 Solicitation Closed: June 4, 2024 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Document Number 4495680306 including bid price Supplier Name Bid Price (excluding H.S.T.) Downtown Groundskeeping Services (Clintar Landscape Management Services) $105,569.00 Forest Ridge Landscaping Inc. $116,400.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4495680306 Description: For the supply, delivery, assembly, and installation of established hanging baskets, onto existing hardware throughout various Business Improvement Areas within the City of Toronto, for a period of one (1) year from the date

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of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Downtown Groundskeeping Services (operating as Clintar Landscape Management Services) Contract Award Value: $105,569 net of all applicable taxes and charges $119,293 including HST and all applicable charges $107,427 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2025. Option Year 1: December 1, 2025 to November 30, 2026 $108,736 net of all applicable taxes and charges $122,872 including all applicable taxes and charges $110,650 net of HST recoveries Option Year 2: December 1, 2026 to November 30, 2027 $111,998 net of all applicable taxes and charges $126,558 including all applicable taxes and charges $113,696 net of HST recoveries Option Year 3: December 1, 2027 to November 30, 2028 $115,358 net of all applicable taxes and charges $130,355 including all applicable taxes and charges $117,388 net of HST recoveries Option Year 4: December 1, 2028 to November 30, 2029 $118,819 net of all applicable taxes and charges $134,265 including all applicable taxes and charges $120,910 net of HST recoveries The total potential contract award including all optional years is $560,480 net of all taxes, and $633,343 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $570,345 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

On the record

The item as the City filed it

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