Award of Document Number 4668124225 to Agilent Technologies Canada Inc. for the Supply and Delivery of One (1) Liquid Chromatography (LC) with Mass Spectrometric (MS) Triple Quadrupole Detector for Toronto Water

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The decision

2024-12-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4668124225 Description: For the supply and delivery of one (1) liquid chromatography with mass spectrometric triple quadrupole detector for the City of Toronto's Water Division.

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The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the General Manager of the Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agilent Technologies Canada Inc. Contract Award Value: $519,657 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $587,212 including HST and all applicable charges $528,803 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 3 (November 1, 2027 to October 31, 2028) $31,667 net of all applicable taxes and charges $35,783including HST and all applicable charges $32,224 net of HST recoveries. Option Year 4 (November 1, 2028 to October 31, 2029) To be covered by the manufacturer's extended warranty included in the contract award value. The total potential contact award including all option years is $614,658 net of all taxes and charges and $694,561 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $625,475 net of HST recoveries. The cost calculations outlined above are based on fixed unit rates, and there will be no adjustments to the contract value or unit rates during the option year renewal periods.

On the agenda

As the city filed it

Solicitation Issued: August 26, 2024 Solicitation Closed: September 23, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T. and 5 percent for miscellaneous items) AB Sciex LP* $556,358.55 Agilent Technologies Inc. $589,911.30** Waters Limited $643,680.37 *Supplier was found non-compliant with mandatory requirements **Bid Price does not contain the 5 percent for miscellaneous items

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4668124225 Description: For the supply and delivery of one (1) liquid chromatography with mass spectrometric triple quadrupole detector for the City of Toronto's Water Division. The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

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Should the option(s) be exercised the General Manager of the Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agilent Technologies Canada Inc. Contract Award Value: $519,657 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $587,212 including HST and all applicable charges $528,803 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 3 (November 1, 2027 to October 31, 2028) $31,667 net of all applicable taxes and charges $35,783including HST and all applicable charges $32,224 net of HST recoveries. Option Year 4 (November 1, 2028 to October 31, 2029) To be covered by the manufacturer's extended warranty included in the contract award value. The total potential contact award including all option years is $614,658 net of all taxes and charges and $694,561 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $625,475 net of HST recoveries. The cost calculations outlined above are based on fixed unit rates, and there will be no adjustments to the contract value or unit rates during the option year renewal periods.

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