Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA110.1adopted
Solicitation Issued: February 7, 2024 Solicitation Closed: February 28, 2024 Number of Addenda Issued: one (1) Number of Bids: Two (2) Table 1: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) ONX Enterprise Solutions Ltd $855,032.42 Teramach Technologies Inc. $859,945.06 * Bid Price was for evaluation purposes only for one (1) year
The Bid Award Panel adopted the following: 1. Rescind its April 17, 2024, Item BA75.11 decision to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the Supply and Delivery of Microfocus Software License Subscriptions, due to missing Option Year information; and 2. Grant authority to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the supply and delivery of Microfocus Software License Subscriptions Solicitation Number: Request for Quotation, Ariba Document Number 4419884982 Description: For the supply and delivery of Microfocus Software License Subscriptions for the City of Toronto's Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $855,032 net of all applicable taxes and charges $966,187 including HST and all applicable charges $870,081 net of HST recoveries Contract is expected to start on date of award and to end on December 31, 2024. Option Year 1 - From January 1, 2025, to December 31, 2025 $ 1,140,042 net of all applicable taxes and charges (Including contingency) $ 1,288,247 including HST and all applicable charges $ 1,160,106 net of HST recoveries Total Potential Contract Award Value Including Option Years $ 1,995,074 net of all applicable taxes and charges (Including contingency) $ 2,254,433 including HST and all applicable charges $ 2,030,187 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: 1. Rescind its April 17, 2024, Item BA75.11 decision to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the Supply and Delivery of Microfocus Software License Subscriptions, due to missing Option Year information; and 2. Grant authority to Award of Document Number 4419884982 to OnX Enterprise Solutions Ltd for the supply and delivery of Microfocus Software License Subscriptions Solicitation Number: Request for Quotation, Ariba Document Number 4419884982 Description: For the supply and delivery of Microfocus Software License Subscriptions for the City of Toronto's Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $855,032 net of all applicable taxes and charges $966,187 including HST and all applicable charges $870,081 net of HST recoveries Contract is expected to start on date of award and to end on December 31, 2024. Option Year 1 - From January 1, 2025, to December 31, 2025 $ 1,140,042 net of all applicable taxes and charges (Including contingency) $ 1,288,247 including HST and all applicable charges $ 1,160,106 net of HST recoveries Total Potential Contract Award Value Including Option Years $ 1,995,074 net of all applicable taxes and charges (Including contingency) $ 2,254,433 including HST and all applicable charges $ 2,030,187 net of HST recoveries
BA110.2adopted
Solicitation Issued: May 13, 2024 Solicitation Closed: June 4, 2024 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Document Number 4495680306 including bid price Supplier Name Bid Price (excluding H.S.T.) Downtown Groundskeeping Services (Clintar Landscape Management Services) $105,569.00 Forest Ridge Landscaping Inc. $116,400.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4495680306 Description: For the supply, delivery, assembly, and installation of established hanging baskets, onto existing hardware throughout various Business Improvement Areas within the City of Toronto, for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Downtown Groundskeeping Services (operating as Clintar Landscape Management Services) Contract Award Value: $105,569 net of all applicable taxes and charges $119,293 including HST and all applicable charges $107,427 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2025. Option Year 1: December 1, 2025 to November 30, 2026 $108,736 net of all applicable taxes and charges $122,872 including all applicable taxes and charges $110,650 net of HST recoveries Option Year 2: December 1, 2026 to November 30, 2027 $111,998 net of all applicable taxes and charges $126,558 including all applicable taxes and charges $113,696 net of HST recoveries Option Year 3: December 1, 2027 to November 30, 2028 $115,358 net of all applicable taxes and charges $130,355 including all applicable taxes and charges $117,388 net of HST recoveries Option Year 4: December 1, 2028 to November 30, 2029 $118,819 net of all applicable taxes and charges $134,265 including all applicable taxes and charges $120,910 net of HST recoveries The total potential contract award including all optional years is $560,480 net of all taxes, and $633,343 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $570,345 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4495680306 Description: For the supply, delivery, assembly, and installation of established hanging baskets, onto existing hardware throughout various Business Improvement Areas within the City of Toronto, for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies Recommended Supplier: Downtown Groundskeeping Services (operating as Clintar Landscape Management Services) Contract Award Value: $105,569 net of all applicable taxes and charges $119,293 including HST and all applicable charges $107,427 net of HST recoveries Contract is expected to start on the date of award and end on November 30, 2025. Option Year 1: December 1, 2025 to November 30, 2026 $108,736 net of all applicable taxes and charges $122,872 including all applicable taxes and charges $110,650 net of HST recoveries Option Year 2: December 1, 2026 to November 30, 2027 $111,998 net of all applicable taxes and charges $126,558 including all applicable taxes and charges $113,696 net of HST recoveries Option Year 3: December 1, 2027 to November 30, 2028 $115,358 net of all applicable taxes and charges $130,355 including all applicable taxes and charges $117,388 net of HST recoveries Option Year 4: December 1, 2028 to November 30, 2029 $118,819 net of all applicable taxes and charges $134,265 including all applicable taxes and charges $120,910 net of HST recoveries The total potential contract award including all optional years is $560,480 net of all taxes, and $633,343 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $570,345 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA110.3adopted
Solicitation Issued: June 13, 2024 Solicitation Closed: July 12, 2024 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received: Supplier Name Environmental Response Team Inc.* Furcon Environmental Inc. Inflector Environmental Services* JMX Environmental Inc.* The BearStar Group Inc. Tri-Phase Environmental Inc.* *Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Document Number 4534603939 Description: For the provision of Hazardous Materials and Designated Substances Abatement and Construction Services of City of Toronto Buildings and Properties, for an initial contract period of three (3) years from date of award, with option in favour of the City to extend agreement on the same terms and conditions for an additional term of up to two (2) one (1)-year periods. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Furcon Environmental Incorporated (Primary) The BearStar Group Inc. (Secondary) Contract Award Value: Furcon Environmental Incorporated (Primary Supplier) $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start from January 1, 2025 and end on December 31, 2027 Option Year 1 (January 1, 2028, to December 31, 2028) $1,030,000 net of all applicable taxes and charges $1,163,900 including HST and all applicable charges $1,048,128 net of HST recoveries Option Year 2 (January 1, 2029, to December 31, 2029) $1,060,900 net of all applicable taxes and charges $1,198,817 including HST and all applicable charges $1,079,572 net of HST recoveries The total potential award to Furcon Environmental Incorporated, including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for Furcon Environmental Incorporated is $5,180,500 net of HST recoveries. The BearStar Group Inc. (Secondary Supplier) $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start from January 1, 2025 and end on December 31, 2027 Option Year 1 (January 1, 2028, to December 31, 2028) $1,030,000 net of all applicable taxes and charges $1,163,900 including HST and all applicable charges $1,048,128 net of HST recoveries Option Year 2 (January 1, 2029, to December 31, 2029) $1,060,900 net of all applicable taxes and charges $1,198,817 including HST and all applicable charges $1,079,572 net of HST recoveries The total potential award to The BearStar Group Inc., including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for The BearStar Group Inc. is $5,180,500 net of HST recoveries. The total potential contract award identified in this report for both Suppliers, including option years, is $10,181,800 net of all applicable taxes and charges, and $11,505,434 including HST and all applicable charges. The total potential cost to the City, including option years, for all awards is $10,361,000 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Proposals Document Number 4534603939 Description: For the provision of Hazardous Materials and Designated Substances Abatement and Construction Services of City of Toronto Buildings and Properties, for an initial contract period of three (3) years from date of award, with option in favour of the City to extend agreement on the same terms and conditions for an additional term of up to two (2) one (1)-year periods. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Furcon Environmental Incorporated (Primary) The BearStar Group Inc. (Secondary) Contract Award Value: Furcon Environmental Incorporated (Primary Supplier) $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start from January 1, 2025 and end on December 31, 2027 Option Year 1 (January 1, 2028, to December 31, 2028) $1,030,000 net of all applicable taxes and charges $1,163,900 including HST and all applicable charges $1,048,128 net of HST recoveries Option Year 2 (January 1, 2029, to December 31, 2029) $1,060,900 net of all applicable taxes and charges $1,198,817 including HST and all applicable charges $1,079,572 net of HST recoveries The total potential award to Furcon Environmental Incorporated, including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for Furcon Environmental Incorporated is $5,180,500 net of HST recoveries. The BearStar Group Inc. (Secondary Supplier) $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start from January 1, 2025 and end on December 31, 2027 Option Year 1 (January 1, 2028, to December 31, 2028) $1,030,000 net of all applicable taxes and charges $1,163,900 including HST and all applicable charges $1,048,128 net of HST recoveries Option Year 2 (January 1, 2029, to December 31, 2029) $1,060,900 net of all applicable taxes and charges $1,198,817 including HST and all applicable charges $1,079,572 net of HST recoveries The total potential award to The BearStar Group Inc., including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for The BearStar Group Inc. is $5,180,500 net of HST recoveries. The total potential contract award identified in this report for both Suppliers, including option years, is $10,181,800 net of all applicable taxes and charges, and $11,505,434 including HST and all applicable charges. The total potential cost to the City, including option years, for all awards is $10,361,000 net of HST recoveries. The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.
BA110.4adopted
Solicitation Issued: August 26, 2024 Solicitation Closed: September 23, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T. and 5 percent for miscellaneous items) AB Sciex LP* $556,358.55 Agilent Technologies Inc. $589,911.30** Waters Limited $643,680.37 *Supplier was found non-compliant with mandatory requirements **Bid Price does not contain the 5 percent for miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4668124225 Description: For the supply and delivery of one (1) liquid chromatography with mass spectrometric triple quadrupole detector for the City of Toronto's Water Division. The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the General Manager of the Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agilent Technologies Canada Inc. Contract Award Value: $519,657 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $587,212 including HST and all applicable charges $528,803 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 3 (November 1, 2027 to October 31, 2028) $31,667 net of all applicable taxes and charges $35,783including HST and all applicable charges $32,224 net of HST recoveries. Option Year 4 (November 1, 2028 to October 31, 2029) To be covered by the manufacturer's extended warranty included in the contract award value. The total potential contact award including all option years is $614,658 net of all taxes and charges and $694,561 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $625,475 net of HST recoveries. The cost calculations outlined above are based on fixed unit rates, and there will be no adjustments to the contract value or unit rates during the option year renewal periods.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4668124225 Description: For the supply and delivery of one (1) liquid chromatography with mass spectrometric triple quadrupole detector for the City of Toronto's Water Division. The term of the Contract is to be for a period of one (1) year from the date of Award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised the General Manager of the Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Agilent Technologies Canada Inc. Contract Award Value: $519,657 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $587,212 including HST and all applicable charges $528,803 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2025. Option Year 1 (November 1, 2025 to October 31, 2026) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 2 (November 1, 2026 to October 31, 2027) $31,667 net of all applicable taxes and charges $35,783 including HST and all applicable charges $32,224 net of HST recoveries Option Year 3 (November 1, 2027 to October 31, 2028) $31,667 net of all applicable taxes and charges $35,783including HST and all applicable charges $32,224 net of HST recoveries. Option Year 4 (November 1, 2028 to October 31, 2029) To be covered by the manufacturer's extended warranty included in the contract award value. The total potential contact award including all option years is $614,658 net of all taxes and charges and $694,561 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $625,475 net of HST recoveries. The cost calculations outlined above are based on fixed unit rates, and there will be no adjustments to the contract value or unit rates during the option year renewal periods.
BA110.5adopted
Solicitation Issued: August 19, 2024 Solicitation Closed: September 16, 2024 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bid(s) Received including bid price Bidder Name Evaluated Bid Price (excluding H.S.T.) Ferno Canada Inc. $ 374,380.28* *Pursuant to the Request for Quotation Document the contract award value includes miscellaneous fee.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4702312098 Description For the non-exclusive supply and delivery of Ferno Original Equipment Manufacturer Parts and Equipment for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto Paramedic Services Divisions. Should the option(s) be exercised, the Chief, Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ferno Canada Inc. Contract Award Value: $449,256 net of all applicable taxes and charges $507,660 including HST and all applicable charges $457,163 net of HST recoveries Contract is expected to start on the date of award and end on January 14, 2026 Option Year 1: January 15, 2026 - January 14, 2027 $462,734 net of all applicable taxes and charges $522,889 including all applicable taxes and charges $470,878 net of HST recoveries Option Year 2: January 15, 2027 - January 14, 2028 $476,616 net of all applicable taxes and charges $438,576 including all applicable taxes and charges $485,004 net of HST recoveries Option Year 3: January 15, 2028 - January 14, 2029 $490,914 net of all applicable taxes and charges $554,733 including all applicable taxes and charges $499,554 net of HST recoveries Option Year 4: January 15, 2029 - January 14, 2030 $505,642 net of all applicable taxes and charges $571,375 including all applicable taxes and charges $514,541 net of HST recoveries The total potential contract award, including all option years, is $2,695,232 including all applicable taxes and charges and $2,385,161, net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,427,140 net of HST recoveries. The above cost calculations reflect a 20 percent miscellaneous fee, and a three (3) percent Consumer Price Index (CPI) adjustment applies annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4702312098 Description For the non-exclusive supply and delivery of Ferno Original Equipment Manufacturer Parts and Equipment for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto Paramedic Services Divisions. Should the option(s) be exercised, the Chief, Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ferno Canada Inc. Contract Award Value: $449,256 net of all applicable taxes and charges $507,660 including HST and all applicable charges $457,163 net of HST recoveries Contract is expected to start on the date of award and end on January 14, 2026 Option Year 1: January 15, 2026 - January 14, 2027 $462,734 net of all applicable taxes and charges $522,889 including all applicable taxes and charges $470,878 net of HST recoveries Option Year 2: January 15, 2027 - January 14, 2028 $476,616 net of all applicable taxes and charges $438,576 including all applicable taxes and charges $485,004 net of HST recoveries Option Year 3: January 15, 2028 - January 14, 2029 $490,914 net of all applicable taxes and charges $554,733 including all applicable taxes and charges $499,554 net of HST recoveries Option Year 4: January 15, 2029 - January 14, 2030 $505,642 net of all applicable taxes and charges $571,375 including all applicable taxes and charges $514,541 net of HST recoveries The total potential contract award, including all option years, is $2,695,232 including all applicable taxes and charges and $2,385,161, net of all applicable taxes and charges. The total potential cost to the City, including all option years, is $2,427,140 net of HST recoveries. The above cost calculations reflect a 20 percent miscellaneous fee, and a three (3) percent Consumer Price Index (CPI) adjustment applies annually to the yearly cost after the initial term.
BA110.6adopted
Solicitation Issued: September 20, 2024 Solicitation Closed: October 25, 2024 Number of Addenda Issued: Five (5) Number of Bids: Nine (9) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price* (excluding H.S.T.) TENAQUIP LIMITED $437,437.00 GUILLEVIN INTERNATIONAL CO $442,298.65 HAZMASTERS INC $457,584.25 DROLLIS SAFETY SUPPLY COMPANY LTD $484,976.20 SPI HEALTH AND SAFETY INC $485,861.55 MCL - MISTER CHEMICAL LTD $529,119.80 FIVE STAR ENTERPRISE, DIV OF $568,547.95 ACKLANDS GRAINGER INC $1,183,472.70 HAMISCO INDUSTRIAL SALES $8,080,147.45 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4775113375 Description: For the non-exclusive supply and delivery of Safety and Protective Equipment to various Purchasing and Materials Management (Stores) locations for an initial contract period of one (1) year from date of award, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Tenaquip Limited (SCN Industrial Inc.) Contract Award Value: $524,924 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $593,165 including HST and all applicable charges. $534,163 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025 Option Year 1 (January 1, 2026 to December 31, 2026) $540,672 net of all applicable taxes and charges $610,960 including all applicable taxes and charges. $550,188 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $556,892 net of all applicable taxes and charges $629,288 including all applicable taxes and charges. $566,694 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $573,599 net of all applicable taxes and charges $648,167 including all applicable taxes and charges. $583,694 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $590,807 net of all applicable taxes and charges $667,612 including all applicable taxes and charges. $601,205 net of HST recoveries The total potential contract award to Tenaquip Limited, including all option years, is $2,786,895 net of all applicable taxes and charges, and $3,149,191 including HST and all applicable taxes and charges. The total potential cost to the City, including option years, is $2,835,944 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Document Number 4775113375 Description: For the non-exclusive supply and delivery of Safety and Protective Equipment to various Purchasing and Materials Management (Stores) locations for an initial contract period of one (1) year from date of award, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Tenaquip Limited (SCN Industrial Inc.) Contract Award Value: $524,924 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $593,165 including HST and all applicable charges. $534,163 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025 Option Year 1 (January 1, 2026 to December 31, 2026) $540,672 net of all applicable taxes and charges $610,960 including all applicable taxes and charges. $550,188 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $556,892 net of all applicable taxes and charges $629,288 including all applicable taxes and charges. $566,694 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $573,599 net of all applicable taxes and charges $648,167 including all applicable taxes and charges. $583,694 net of HST recoveries Option Year 4 (January 1, 2029 to December 31, 2029) $590,807 net of all applicable taxes and charges $667,612 including all applicable taxes and charges. $601,205 net of HST recoveries The total potential contract award to Tenaquip Limited, including all option years, is $2,786,895 net of all applicable taxes and charges, and $3,149,191 including HST and all applicable taxes and charges. The total potential cost to the City, including option years, is $2,835,944 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA110.7adopted
Solicitation Issued: October 17, 2024 Solicitation Closed: November 5, 2024 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) PTR Paving Inc. $1,321,875.00* Vaughan Paving Ltd. $1,484,800.00 Aqua Tech Solutions Inc $1,497,690.00 D. Crupi & Sons Limited $1,823,907.00 VBN Paving Limited $1,882,130.00 *Pursuant to the Request for Tender Document, the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4817344977, Contract Number 25TR-OM-730-NY-TU Description: Permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways, sidewalk accessibility ramps, and builder files, for the North York District for the Transportation Services Division. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,381,875 net of all applicable taxes and charges $1,561,519 including HST and all applicable charges $1,406,196 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4817344977, Contract Number 25TR-OM-730-NY-TU Description: Permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways, sidewalk accessibility ramps, and builder files, for the North York District for the Transportation Services Division. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,381,875 net of all applicable taxes and charges $1,561,519 including HST and all applicable charges $1,406,196 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025
BA110.8adopted
Solicitation Issued: November 1, 2024 Solicitation Closed: December 3, 2024 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name *Bid Price (excluding HST) 2324523 ONTARIO INC (FAHM Technology Partners) $2,089,982.34 CRYOTIC CONSULTING LTD. $2,381,593.19 MRM EAM CONSULTING INC. $2,389,039.00 * Bid Price includes initial term plus up to one (1) year optional term.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotations Document Number 4792136194 Description: For the purchase of IBM Maximo Software License Subscription and Support for an initial contract period of one (1) year, with an option at the City's sole discretion to extend the term for up to a one (1) year period. Should the option be exercised, then the Chief Technology Officer will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 2324523 ONTARIO INC (FAHM Technology Partners) Contract Award Value: $995,507 net of all applicable taxes and charges $1,124,923 including HST and all applicable charges $1,013,028 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $1,094,475 net of all applicable taxes and charges $1,236,757 including HST and all applicable charges $1,113,738 net of HST recoveries Total Potential Contract Award, including Option Year $2,089,982 net of all applicable taxes and charges $2,361,680 including HST and all applicable charges $2,126,766 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations Document Number 4792136194 Description: For the purchase of IBM Maximo Software License Subscription and Support for an initial contract period of one (1) year, with an option at the City's sole discretion to extend the term for up to a one (1) year period. Should the option be exercised, then the Chief Technology Officer will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 2324523 ONTARIO INC (FAHM Technology Partners) Contract Award Value: $995,507 net of all applicable taxes and charges $1,124,923 including HST and all applicable charges $1,013,028 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $1,094,475 net of all applicable taxes and charges $1,236,757 including HST and all applicable charges $1,113,738 net of HST recoveries Total Potential Contract Award, including Option Year $2,089,982 net of all applicable taxes and charges $2,361,680 including HST and all applicable charges $2,126,766 net of HST recoveries