Award of Doc4379656891 to A.S.P. Incorporated for Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations

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The decision

2024-05-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4379656891 Description: Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1)-year period.

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Should the option be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: A.S.P. Incorporated Contract Award Value: $7,371,281 net of all applicable taxes and charges $8,329,547 including HST and all applicable charges $7,501,015 net of HST recoveries Contract is expected to start on June 1, 2024 to May 31, 2025. Option Year June 1, 2025 to May 31, 2026 $7,592,419 net of all applicable taxes and charges $8,579,434 including HST and all applicable charges $7,726,046 net of HST recoveries Total Potential Contract Award Value Including Option Year $14,963,700 net of all applicable taxes and charges $16,908,981 including HST and all applicable charges $15,227,061 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option year after the initial contract period.

On the agenda

As the city filed it

Solicitation Issued: February 6, 2024 Solicitation Closed: March 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received Supplier Name A.S.P. Incorporated Allied Universal Security Canada* Logixx Security Inc.** Star Security Inc.** Synergy Protection Group Inc.** The West Egg Group Security Services Valguard Security Inc.* *Suppliers were found non-compliant with mandatory requirements. **Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4379656891 Description: Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1)-year period.

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On the record

The item as the City filed it