Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA78.1adopted
Solicitation Issued: January 17, 2024 Solicitation Closed: March 6, 2024 Number of Addenda Issued: Ten (10) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Rutherford Contracting Ltd. $19,021,487.91* Clearway Construction Inc. $19,996,061.50 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4275189070, Contract Number 24-PFR-042 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction associated with the redevelopment and reconstruction of L'Amoreaux Kidstown Waterpark located at 3159 Birchmount Road, for Parks, Forestry and Recreation. Recommended Supplier: Rutherford Contracting Ltd. Contract Award Value: $19,800,000 net of all applicable taxes and charges $22,374,000 including HST and all applicable charges $20,148,480 net of HST recoveries The contract is expected to start on the date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4275189070, Contract Number 24-PFR-042 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction associated with the redevelopment and reconstruction of L'Amoreaux Kidstown Waterpark located at 3159 Birchmount Road, for Parks, Forestry and Recreation. Recommended Supplier: Rutherford Contracting Ltd. Contract Award Value: $19,800,000 net of all applicable taxes and charges $22,374,000 including HST and all applicable charges $20,148,480 net of HST recoveries The contract is expected to start on the date of award and end by December 31, 2025.
BA78.2adopted
Solicitation Issued: January 25, 2024 Solicitation Closed: March 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bid(s) Received including bid price. Supplier Name Bid Price (excluding H.S.T.) BearCom Canada $2,069,010.00 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4348333159 Description: For the non-exclusive supply, delivery, installation, labour and warranty of two-way radios, accessories, parts and equipment; monthly airtime per radio for a Vendor-hosted two-way radio system, exclusive use and applicable licensing of dedicated frequencies/channels/talk groups; supply of labour Programming and Fleetmap Design services, provide hardware and associated two-way radio hosting services for Solid Waste Management Services Division for a period of three (3) years, with an option to extend the agreement for one (1) additional option period of two (2) years. Should the option to extend be exercised, then the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: BearCom Canada Contract Award Value: $2,275,911 net of all applicable taxes and charges $2,571,779 including HST and all applicable charges $2,315,967 net of HST recoveries Contract is expected to start on June 1, 2024 and end on May 31, 2027. Option Period (June 1, 2027 - May 31, 2029): $1,562,792 net of all applicable taxes and charges $1,765,955 including HST and all applicable charges $1,590,297 net of HST recoveries The total potential contract award, including the option period is $4,337,735 including all applicable taxes and charges and $3,838,703 net of all applicable taxes and charges. The total potential cost to the City, including the option period, is $3,906,264 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option period total cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4348333159 Description: For the non-exclusive supply, delivery, installation, labour and warranty of two-way radios, accessories, parts and equipment; monthly airtime per radio for a Vendor-hosted two-way radio system, exclusive use and applicable licensing of dedicated frequencies/channels/talk groups; supply of labour Programming and Fleetmap Design services, provide hardware and associated two-way radio hosting services for Solid Waste Management Services Division for a period of three (3) years, with an option to extend the agreement for one (1) additional option period of two (2) years. Should the option to extend be exercised, then the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: BearCom Canada Contract Award Value: $2,275,911 net of all applicable taxes and charges $2,571,779 including HST and all applicable charges $2,315,967 net of HST recoveries Contract is expected to start on June 1, 2024 and end on May 31, 2027. Option Period (June 1, 2027 - May 31, 2029): $1,562,792 net of all applicable taxes and charges $1,765,955 including HST and all applicable charges $1,590,297 net of HST recoveries The total potential contract award, including the option period is $4,337,735 including all applicable taxes and charges and $3,838,703 net of all applicable taxes and charges. The total potential cost to the City, including the option period, is $3,906,264 net of HST recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option period total cost after the initial term.
BA78.3adopted
Solicitation Issued: January 29, 2024 Solicitation Closed: March 6, 2024 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received: Supplier Name Bid Price (excluding HST) Ontario Water Werx Inc. $116,035* *Bid Price represents the annual requirement of one (1) portfolio
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4365588623 Description: For non-exclusive supply, delivery, repairs and Warranty of all labour and materials necessary for fire hydrant and sprinkler supply line sub-surface services for the City for a period of three (3) years, with the option to extend the Contract for additional two (2) separate one (1) year terms, at the sole discretion of the City. It is the City's intent to award this contract up to three (3) suppliers that meet the bid requirements and provided the lowest overall cost. The Pricing Form reflected the annual requirements of one (1) portfolio. In case there is only one (1) successful supplier in this Request for Quotation, all three (3) portfolios will be awarded to said supplier. Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario Water Werx Inc. Contract Award Value: $1,044,315 net of all applicable taxes and charges $1,180,076 including HST and all applicable charges $1,062,695 net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - From April 1, 2027 to March 31, 2028 $358,548 net of all applicable taxes and charges $405,159 including HST and all applicable charges $364,859 net of HST recoveries Option Year 2 - From April 1, 2028 to March 31, 2029 $369,305 net of all applicable taxes and charges $417,314 including HST and all applicable charges $375,804 net of HST recoveries Total Potential Contract Award Value Including Option Years $1,772,168 net of all applicable taxes and charges $2,002,550 including HST and all applicable charges $1,803,358 net of HST recoveries The above cost calculations reflect a three percent (3%) Consumer Price Index adjustment applied to each option year after the initial three (3)-year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4365588623 Description: For non-exclusive supply, delivery, repairs and Warranty of all labour and materials necessary for fire hydrant and sprinkler supply line sub-surface services for the City for a period of three (3) years, with the option to extend the Contract for additional two (2) separate one (1) year terms, at the sole discretion of the City. It is the City's intent to award this contract up to three (3) suppliers that meet the bid requirements and provided the lowest overall cost. The Pricing Form reflected the annual requirements of one (1) portfolio. In case there is only one (1) successful supplier in this Request for Quotation, all three (3) portfolios will be awarded to said supplier. Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Ontario Water Werx Inc. Contract Award Value: $1,044,315 net of all applicable taxes and charges $1,180,076 including HST and all applicable charges $1,062,695 net of HST recoveries Contract is expected to start on the date of award and end on March 31, 2027 Option Year 1 - From April 1, 2027 to March 31, 2028 $358,548 net of all applicable taxes and charges $405,159 including HST and all applicable charges $364,859 net of HST recoveries Option Year 2 - From April 1, 2028 to March 31, 2029 $369,305 net of all applicable taxes and charges $417,314 including HST and all applicable charges $375,804 net of HST recoveries Total Potential Contract Award Value Including Option Years $1,772,168 net of all applicable taxes and charges $2,002,550 including HST and all applicable charges $1,803,358 net of HST recoveries The above cost calculations reflect a three percent (3%) Consumer Price Index adjustment applied to each option year after the initial three (3)-year contract period.
BA78.4adopted
Solicitation Issued: February 6, 2024 Solicitation Closed: March 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received Supplier Name A.S.P. Incorporated Allied Universal Security Canada* Logixx Security Inc.** Star Security Inc.** Synergy Protection Group Inc.** The West Egg Group Security Services Valguard Security Inc.* *Suppliers were found non-compliant with mandatory requirements. **Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4379656891 Description: Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1)-year period. Should the option be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: A.S.P. Incorporated Contract Award Value: $7,371,281 net of all applicable taxes and charges $8,329,547 including HST and all applicable charges $7,501,015 net of HST recoveries Contract is expected to start on June 1, 2024 to May 31, 2025. Option Year June 1, 2025 to May 31, 2026 $7,592,419 net of all applicable taxes and charges $8,579,434 including HST and all applicable charges $7,726,046 net of HST recoveries Total Potential Contract Award Value Including Option Year $14,963,700 net of all applicable taxes and charges $16,908,981 including HST and all applicable charges $15,227,061 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option year after the initial contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4379656891 Description: Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1)-year period. Should the option be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: A.S.P. Incorporated Contract Award Value: $7,371,281 net of all applicable taxes and charges $8,329,547 including HST and all applicable charges $7,501,015 net of HST recoveries Contract is expected to start on June 1, 2024 to May 31, 2025. Option Year June 1, 2025 to May 31, 2026 $7,592,419 net of all applicable taxes and charges $8,579,434 including HST and all applicable charges $7,726,046 net of HST recoveries Total Potential Contract Award Value Including Option Year $14,963,700 net of all applicable taxes and charges $16,908,981 including HST and all applicable charges $15,227,061 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option year after the initial contract period.
BA78.5adopted
Solicitation Issued: March 5, 2024 Solicitation Closed: March 20, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $ 2,047,052.03* Gazzola Paving Limited $ 2,077,627.80 Four Seasons Site Development Ltd $ 2,134,927.60 PTR Paving Inc. $ 2,286,65.95 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4447617282, Contract Number 24TR-OM-220-EY-CI Description: The work in this contract includes interim repairs, builders file permanent restorations and maintenance of arterial, collector, local roads and laneways as directed by the Contract Administration. This work encompasses various locations in Etobicoke York Area. Recommended Supplier: Viola Management Inc. Contract Award Value: $2,077,052 net of all applicable taxes and charges $2,347,069 including HST and all applicable charges $2,113,608 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4447617282, Contract Number 24TR-OM-220-EY-CI Description: The work in this contract includes interim repairs, builders file permanent restorations and maintenance of arterial, collector, local roads and laneways as directed by the Contract Administration. This work encompasses various locations in Etobicoke York Area. Recommended Supplier: Viola Management Inc. Contract Award Value: $2,077,052 net of all applicable taxes and charges $2,347,069 including HST and all applicable charges $2,113,608 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA78.6adopted
Solicitation Issued: March 15, 2024 Solicitation Closed: April 3, 2024 Number of Addenda Issued: None Number of Bids: Six (6) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Bevcon Construction & Paving Ltd. $2,667,672.00* PTR Paving Inc.** $2,880,394.25 Maple-Crete Inc. $2,926,745.70 7850891 Canada Inc. $3,109,282.23 RA Crete-Scape Ltd. $3,239,952.05 D. Crupi and Sons Limited $4,438,943.39 *Pursuant to the Request for Tender document the contract award value includes contingency ** Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4485393583, Contract Number 24TR-OM-140-SC-GM Description: General Maintenance within the Scarborough District, including Repairs to Roads, Sidewalks, Wheelchair Ramps, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation, Wards, 22, 23 and 25. Recommended Supplier: Bevcon Construction & Paving Ltd. Contract Award Value: $2,717,672 net of all applicable taxes and charges $3,070,969 including HST and all applicable charges $2,765,503 net of HST recoveries Contract is expected to start on date of award and end on December 31st, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4485393583, Contract Number 24TR-OM-140-SC-GM Description: General Maintenance within the Scarborough District, including Repairs to Roads, Sidewalks, Wheelchair Ramps, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation, Wards, 22, 23 and 25. Recommended Supplier: Bevcon Construction & Paving Ltd. Contract Award Value: $2,717,672 net of all applicable taxes and charges $3,070,969 including HST and all applicable charges $2,765,503 net of HST recoveries Contract is expected to start on date of award and end on December 31st, 2024.
BA78.7adopted
Solicitation Issued: April 4, 2024 Solicitation Closed: April 22, 2024 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $16,757,174.25* D. Crupi & Sons Limited $17,956,647.00 Gazzola Paving Limited $19,293,826.00 Four Seasons Site Development Ltd. $19,860,222.25 Fermar Paving Limited $24,782,270.06 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4502684693, Contract Number 24ECS-RD-13LR Description: Local Roads Resurfacing in Wards 1, 2, 3, 4, 5 and 8 Recommended Supplier: Viola Management Inc. Contract Award Value: $18,432,892 net of all applicable taxes and charges $20,829,168 including HST and all applicable charges $18,757,311 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4502684693, Contract Number 24ECS-RD-13LR Description: Local Roads Resurfacing in Wards 1, 2, 3, 4, 5 and 8 Recommended Supplier: Viola Management Inc. Contract Award Value: $18,432,892 net of all applicable taxes and charges $20,829,168 including HST and all applicable charges $18,757,311 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2025.