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Bid Award Panel · 2024-06-26 · 2024.BA85.2

The filed record

Award Of Doc4355949486 to Butler Contracting Group Inc. and Tribro Group Ltd. for Minor Building Repairs for Various Locations of Toronto Early Learning and Child Care Centres for Children's Services

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The decision

2024-06-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 20, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4355949486 Description: For the supply and delivery of all labour, materials, equipment, and supervision required for Minor Building Repairs for various locations of Toronto Early Learning and Child Care Centers.

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Recommended Suppliers: Butler Contracting Group Inc. (South West Area and South East Area) Tribro Group Ltd. (North West Area and North East Area) Contract Award Value: Tribro Group Ltd. $1,020,100 net of all applicable taxes and charges $1,152,713 including all applicable taxes and charges $1,038,054 net of HST Recoveries Contract is expected to start following the date of award and end on May 31, 2025 Option Year 1: June 1, 2025 - May 31, 2026 $ 1,050,703 net of all applicable taxes and charges $ 1,187,294 including all applicable taxes and charges $ 1,208,190 net of HST Recoveries Option Year 2: June 1, 2026 - May 31, 2027 $ 1,082,224 net of all applicable taxes and charges $ 1,222,913 including all applicable taxes and charges $ 1,101,271 net of HST Recoveries Option Year 3: June 1, 2027 - May 31, 2028 $ 1,114,690 net of all applicable taxes and charges $ 1,259,600 including all applicable taxes and charges $ 1,134,309 net of HST Recoveries Option Year 4: June 1, 2028 - May 31, 2029 $ 1,148,131 net of all applicable taxes and charges $ 1,297,388 including all applicable taxes and charges $ 1,168,338 net of HST Recoveries The total potential contract award including all option years is $5,415,849 net of all applicable taxes and charges, and $6,119,909 including all applicable taxes and charges. The total potential cost to the City including all optional years is $5,511,166 net of HST recoveries. Butler Contracting Group Inc. $1,128,610 net of all applicable taxes and charges $1,275,329 including all applicable taxes and charges $1,148,473 net of HST Recoveries Contract is expected to start following the date of award and end on May 31, 2025 Contract Award Value: Option Year 1: June 1, 2025 - May 31, 2026 $1,162,468 net of all applicable taxes and charges $1,313,589 including all applicable taxes and charges $1,336,708 net of HST Recoveries Option Year 2: June 1, 2026 - May 31, 2027 $1,197,342 net of all applicable taxes and charges $1,352,996 including all applicable taxes and charges $1,218,415 net of HST Recoveries Option Year 3: June 1, 2027 - May 31, 2028 $1,233,262 net of all applicable taxes and charges $1,393,586 including all applicable taxes and charges $1,254,968 net of HST Recoveries Option Year 4: June 1, 2028 - May 31, 2029 $1,270,260 net of all applicable taxes and charges $1,435,394 including all applicable taxes and charges $1,292,617 net of HST Recoveries The total potential contract award including all option years is $5,991,943 net of all applicable taxes and charges, and $6,770,896 including all applicable taxes and charges. The total potential cost to the City including all optional years is $6,097,400 net of HST recoveries. The total potential contract award identified in this report including all Option Years is $12,890,806 including all applicable taxes and charges. The total potential cost to the City including all Option years for both contracts is $11,608,566 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: March 11,2024 Solicitation Closed: April 10,2024 Number of Addenda Issued: Zero (0) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc4355949486, including bid price Area Tribro Group Ltd. Butler Contracting Group Inc. Universal Cleaning and Painting Ltd. P.S. Painting Limited Direct Construction Company Limited Furcon Environmental Inc Canada Construction Ltd North West $510,050.00

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$564,305.00 $622,107.70 $664,328.80 $734,172.50 $740,750.00 $842,100.00 South West $510,050.00 $570,740.00 $622,107.70 $664,262.80 $734,172.50 $704,400.00 $842,100.00 North East $510,050.00 $564,305.00 $622,107.70 $664,509.80 $735,572.50 $894,900.00 $842,100.00 South East $510,050.00 $570,740.00 $622,107.70 $664,509.80 $735,572.50 $898,150.00 $842,100.00

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4355949486 Description: For the supply and delivery of all labour, materials, equipment, and supervision required for Minor Building Repairs for various locations of Toronto Early Learning and Child Care Centers. Recommended Suppliers: Butler Contracting Group Inc.

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(South West Area and South East Area) Tribro Group Ltd. (North West Area and North East Area) Contract Award Value: Tribro Group Ltd. $1,020,100 net of all applicable taxes and charges $1,152,713 including all applicable taxes and charges $1,038,054 net of HST Recoveries Contract is expected to start following the date of award and end on May 31, 2025 Option Year 1: June 1, 2025 - May 31, 2026 $ 1,050,703 net of all applicable taxes and charges $ 1,187,294 including all applicable taxes and charges $ 1,208,190 net of HST Recoveries Option Year 2: June 1, 2026 - May 31, 2027 $ 1,082,224 net of all applicable taxes and charges $ 1,222,913 including all applicable taxes and charges $ 1,101,271 net of HST Recoveries Option Year 3: June 1, 2027 - May 31, 2028 $ 1,114,690 net of all applicable taxes and charges $ 1,259,600 including all applicable taxes and charges $ 1,134,309 net of HST Recoveries Option Year 4: June 1, 2028 - May 31, 2029 $ 1,148,131 net of all applicable taxes and charges $ 1,297,388 including all applicable taxes and charges $ 1,168,338 net of HST Recoveries The total potential contract award including all option years is $5,415,849 net of all applicable taxes and charges, and $6,119,909 including all applicable taxes and charges. The total potential cost to the City including all optional years is $5,511,166 net of HST recoveries. Butler Contracting Group Inc. $1,128,610 net of all applicable taxes and charges $1,275,329 including all applicable taxes and charges $1,148,473 net of HST Recoveries Contract is expected to start following the date of award and end on May 31, 2025 Contract Award Value: Option Year 1: June 1, 2025 - May 31, 2026 $1,162,468 net of all applicable taxes and charges $1,313,589 including all applicable taxes and charges $1,336,708 net of HST Recoveries Option Year 2: June 1, 2026 - May 31, 2027 $1,197,342 net of all applicable taxes and charges $1,352,996 including all applicable taxes and charges $1,218,415 net of HST Recoveries Option Year 3: June 1, 2027 - May 31, 2028 $1,233,262 net of all applicable taxes and charges $1,393,586 including all applicable taxes and charges $1,254,968 net of HST Recoveries Option Year 4: June 1, 2028 - May 31, 2029 $1,270,260 net of all applicable taxes and charges $1,435,394 including all applicable taxes and charges $1,292,617 net of HST Recoveries The total potential contract award including all option years is $5,991,943 net of all applicable taxes and charges, and $6,770,896 including all applicable taxes and charges. The total potential cost to the City including all optional years is $6,097,400 net of HST recoveries. The total potential contract award identified in this report including all Option Years is $12,890,806 including all applicable taxes and charges. The total potential cost to the City including all Option years for both contracts is $11,608,566 net of HST recoveries. The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

    On the record

    The item as the City filed it

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